Advertisement City of Sylvester, Georgia

Sylvester Airport 216 Airport Road

Sylvester, Georgia 31791 Airport Consulting Services-Planning

The City of Sylvester, Georgia requests “Statements of Qualifications” from qualified firms to engage in services of a consulting firm for planning and/or environmental services in connection with the Airport Capital Improvement Plan at the Sylvester Airport. Notices of Requests for Statements of Qualifications will only be provided to consulting firms that are currently prequalified with the GDOT in Area Classes 1.08 Airport Master Planning and 2.09 Airport Design. The complete Request for Qualifications may be obtained by sending an email with subject name “REQUEST FOR QUALIFICATIONS” to jboyd@cityofsylvester.com .

This is NOT a request for a priced proposal. Statements must be sealed, delivered via mail or in person, and marked “Airport Consulting Engineering Services” on the outside of the envelope. Statements of Qualifications must be received at the Sylvester City Hall, Attention City Clerk, 101 North Main Street, Sylvester, GA 31791 by no later than 4:00 PM on October 15, 2026.

mailto:jboyd@cityofsylvester.com

REQUEST FOR QUALIFICATIONS (RFQ)

PROFESSIONAL ON-CALL AIRPORT PLANNING, ENGINEERING,

SERVICES

FOR SYLVESTER AIRPORT, SYLVESTER,GEORGIA

The City of Sylvester is seeking a qualified aviation consulting firm to provide professional on-call Planning and/of Environmental Services, including, but not limited to, geotechnical/subsurface investigations and topographic surveying, environmental assessments, preliminary and final design, and bidding, at the Sylvester Airport in Sylvester, Georgia.

It is the intent of the City of Sylvester to enter into a Master Agreement with a consultant for the upcoming five-year period. The selected consultant will negotiate and enter into individual work authorizations/task orders for services based on the scope of work, with the City of Sylvester on an assignment-by-assignment basis during the term of the Master Agreement.

The services are limited to projects that the City of Sylvester expects to initiate within five years of the effective date of the Master Agreement. A list of the anticipated projects for the five-year period is attached. It is noted that some services may not be required. The City of Sylvester reserves the right to initiate additional procurement actions for projects and work items included in the initial procurement.

The selection of the consultant will comply with 49 USC § 47107(a) (17), 2 CFR §200.320, and FAA Advisory Circular 150/5100-14 Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and applicable Georgia statutes and laws, as amended. Responding firms/teams must possess a current pre-qualification by the Georgia Department of Transportation in Area Classes 1.08 Airport Master Planning.

The consultant and any subconsultants proposed shall not discriminate based on race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) utilization is required for federally funded projects over $250,000. The DBE goal for FY 2027 is 0%. Proposed DBE firms are to be certified by the Georgia Uniform Certification Program. The consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of all Federally-assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of the contract, which may result in the termination of the contract or such other remedy as the City of Sylvester deems appropriate.

The City of Sylvester reserves the right to reject any submissions to this RFQ, request clarification, or waive informalities/technicalities if they are deemed in the best interest of the City of Sylvester. The City of Sylvester is not liable for any costs incurred by the consultant in the preparation or presentation of a response to this request.

The scope of work to be included in the Master Agreement may include, but is not limited to, the following:

a. Airport system/master planning

b. Airport noise compatibility planning

c. Environmental assessments

d. Airport data collection/facility inventories

e. Aviation forecasts and demand/capacity analyses

f. Facility requirements determination

g. Airfield modeling for capacity and delay

h. Airport layout and terminal area plan development

i. Compatible land-use planning in the vicinity of airports

j. Airport site selection studies

k. Airport financial planning and benefit cost analysis.

Projects are limited to those in the attached project list and may be accomplished over multiple years, task orders, and Federal and State grants. Projects or work elements not included in this list or agreement may require additional procurement actions to ensure compliance with Federal and State requirements and to ensure qualification of staffing for specialized tasks. The addition of a similar project or work element without additional procurement action requires the Georgia Department of Transportation’s written approval of the City of Sylvester’s request and justification to forego a separate procurement action.

Submission Requirements Required information is to be presented in a manner that clearly illustrates the following:

1. Team Description/Background: A general description of the submitting firm, including firm size, and general information regarding all sub-consultant firms on the team.

2. Organizational Chart: Include clear illustration as to the Project Manager and key personnel representing the primary firm.

3. Resumes: Include for key personnel. Indicate each individual’s qualifications and experience.

4. Relevant Experience: Qualifications and experience of the primary firm and subconsultants in the past five (5) years at general aviation airports similar in nature to the Sylvester Airport.

5. Proximity to the Sylvester Airport: Geographical location of the office that will be primarily responsible for assigned projects and where the work will be accomplished, as well as the location of any supporting offices that will likely be involved in this contract.

6. References: Contact name, agency name, and telephone number of at least three (3) current airport clients of the primary firm.

7. Regulatory Familiarity: Demonstrate familiarity with the Federal Aviation Administration (FAA) and State Aviation Programs.

8. Workload: Provide a brief summary of the primary firm’s current workload and ability to meet schedules and deadlines.

The following criteria shall be used to select the consultant:

1. Capability to perform all or most aspects of the project and recent experience in airport projects comparable to the proposed tasks.

2. Key personnel’s professional qualifications and experience and availability for the proposed project;

their reputation and professional integrity and competence; and their knowledge of FAA and State regulations, policies, and procedures.

3. Capability to meet schedules or deadlines.

4. Quality of projects previously undertaken and capability to complete projects without having major cost escalations or overruns.

5. Qualifications and experience of sub-consultants regularly engaged by the consultant under consideration.

6. Capability of a branch office that will do the work to perform independently of the home office, or conversely, its capability to obtain necessary support from the home office.

7. Ability to furnish qualified inspectors for construction inspection.

8. Understanding of the projects’ potential challenges and the sponsor’s special concerns.

9. Degree of interest shown in undertaking the project and familiarity with and proximity to the geographic location of the airport.

10. Capability to incorporate and blend aesthetic and architectural concepts with the project design while accomplishing the basic requirements that transportation facilities be functional, safe, and efficient.

11. In meeting the Disadvantaged Business Enterprise (DBE) contract goal, evidence documenting the consultant met the DBE goal, or by documenting that it made adequate good faith efforts to meet the DBE goal.

12. Capability to conduct a Value Engineering (VE) study for projects that are particularly complex or have unique features.

Selection Process Qualifications will be reviewed and evaluated by a Selection Committee based on the criteria listed herein.

At the discretion of the Selection Committee, consultants may or may not be invited to participate in an interview. Interviews, if conducted, may be conducted via phone, informal and/or formal in-person and a short list of Consultants selected for an interview shall be notified at least seven days prior to the interview date.

All unsuccessful firms will be notified in writing no later than five days after the selection and contracting process is completed.

Submittal All interested parties should submit three (3) copies of the Statement of Qualifications, which shall contain no more than twenty-five (25) pages, excluding tabs and a cover letter. Statements received after this deadline will not be considered.

Responses are to be addressed to:

City of Sylvester Attention Markesha Bivens 101 North Main Street Sylvester, GA 31791

The deadline for submittal is 4 PM, October 15, 2026. The Statement of Qualifications should be delivered in a sealed envelope or box clearly marked, “Airport Consulting Engineering Services.” The City of Sylvester shall assume no responsibility for responses that are received after the deadline or submittals that are not properly addressed or identified.

All questions regarding this RFQ should be made prior to the submittal and addressed to the RFQ point of contact:

Jinny Boyd, jboyd@cityofsylvester.com

The deadline for questions is 4PM, October 7, 2026.

Responses to questions will be provided by 5PM, October 9, 2026

Responding firms shall have no contact related to this solicitation with the City of Sylvester elected or appointed officials, or Airport employees during this Statement of Qualifications process. Any such contact will subject the firm to immediate disqualification for consideration for this project. Contact may only be made to the designated point of contact for this RFQ listed above. Consultants can also request an airport site visit prior to the submitting.

This is a Request for Qualifications only. In accordance with FAA selection procedures, all selections should be qualification based. No overhead rate, fees, or any cost information should be identified as part of this submission.

mailto:jboyd@cityofsylvester.com

Facility UPIN Airport ID Associated City State Project NumberTitle Requested YearRequested AmountStatus Allocated Year Allocated Amount National Priority

Sylvester BCA0013568 SYV SYLVESTER Design Apron Expansion 2027 $60,000.00 Pending

Verification/Scoring

Sylvester BCA0013580 SYV SYLVESTER Construct Apron Expansion 2027 $800,000.00 Pending

Verification/Scoring

Sylvester BCA0013581 SYV SYLVESTER Construct Shade Hangars 2027 $100,000.00 Begin Application 30

Sylvester BCA0013582 SYV SYLVESTER Design Runway Rehabilitation 2027 $80,000.00 Pending

Verification/Scoring

Sylvester BCA0001809 SYV SYLVESTER Design 4-Unit T-Hangar Taxilane 2028 $80,000.00 Begin Application 37

Sylvester BCA0010405 SYV SYLVESTER Environmental Assessment for

Parallel Taxiway 2028 $120,000.00 Begin Application 62

Sylvester BCA0013583 SYV SYLVESTER Rehabilitate Runway, including

CA/CI Services 2028 $1,000,000.00 Begin Application 72

Sylvester BCA0007183 SYV SYLVESTER Design Parallel Taxiway, including lighting and signage 2029 $120,000.00 Begin Application 62

Sylvester BCA0010407 SYV SYLVESTER Justification Study for Runway 19

End Extension (475’x75’) 2029 $53,000.00 Application Underway 33

Sylvester BCA0012620 SYV SYLVESTER Construct 4-Unit T-Hangar Taxilane, including CA/CI Services 2029 $500,000.00 Begin Application 53

Sylvester BCA0012624 SYV SYLVESTER Construct 4-Unit T-Hangar, including

CA/CI Services 2029 $1,000,000.00 Begin Application 30

Sylvester BCA0013584 SYV SYLVESTER ALP Update 2029 $250,000.00 Begin Application 35

Sylvester BCA0007193 SYV SYLVESTER Land Acquisition (Reimbursement)

T007002 2030 $137,092.00 Begin Application 53

Sylvester BCA0008180 SYV SYLVESTER

Environmental Assessment for

Runway 19 End Extension

(475’x75’), excludes Mitigation Fees

2030 $75,000.00 Review/Scoring Complete 75

Sylvester BCA0008199 SYV SYLVESTER

Construct Parallel Taxiway, including lighting, signage and CA/CI

Services

2030 $4,500,000.00 Begin Application 62

Sylvester BCA0013585 SYV SYLVESTER Design Apron Rehabilitation 2030 $40,000.00 Begin Application 60

Sylvester BCA0001807 SYV SYLVESTER

Design Runway 19 End Extension

(475’ x 75’), including Phasing and

Electrical Rehabilitation

2031 $125,000.00 Begin Application 66

Sylvester BCA0008263 SYV SYLVESTER Obstruction Removal to Runway 1 2031 $150,000.00 Begin Application 83

Projects Page 1 of 2

Facility UPIN Airport ID Associated City State Project NumberTitle Requested YearRequested AmountStatus Allocated Year Allocated Amount National Priority

Sylvester BCA0008264 SYV SYLVESTER Obstruction Removal to Runway 19 2031 $255,000.00 Begin Application 83

Sylvester BCA0010406 SYV SYLVESTER Mitigation Fees for Runway 19 End

Extension (475x75’) 2031 $100,000.00 Begin Application 64

Sylvester BCA0001790 SYV SYLVESTER Design Fuel Strategy 2032 $85,000.00 Application Underway 35

Sylvester BCA0001811 SYV SYLVESTER

Construct Runway 19 End

Extension (457’x75’) Phase 1, including CA/CI Services

2032 $2,000,000.00 Begin Application 66

Projects Page 2 of 2