Planholder Agmt LCF Rooftop Units Replacement.pdf
PDF 112 KB Posted
- Solicitation number
- IFB1 CBAA 2027000022 1
- Issued by
- El Paso County, Colorado Springs City, Colorado
About this file
This is a Planholder Agreement document issued by the State of Colorado Department of Corrections for the Electric Security System Replacement project at Denver Reception and Diagnostic Center (DRDC), Project Number 2025-008M25. The agreement establishes terms and conditions for parties who have formally requested bid documents through the Invitation for Bids process or attended the mandatory Pre-Bid Meeting. Planholders are authorized to request additional hard-copy or electronic media bid document sets through the Point of Contact listed in the Advertisement for Bids, provided that document sets are maintained in their original bound or electronic format and a formal distribution log is maintained documenting all recipients.
The agreement prohibits planholders from reproducing bid documents in any form, including hard copies and electronic files, due to the sensitive nature of the correctional facility project. Planholders must ensure that any third parties receiving documents from them likewise refrain from unauthorized copying. All hard-copy bid document sets distributed to other parties must be returned to the planholder, and all electronic media format data must be deleted or destroyed no later than seven calendar days after the bid opening. By executing the agreement, planholders certify their compliance with these reproduction restrictions and their responsibility to enforce the same requirements upon any organizations to whom they distribute documents.
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Text version
State of Colorado Department of Corrections
Denver Reception and Diagnostic Center Project Number: 2025-008M25
Project Title: Electric Security System Replacement, Denver Reception and Diagnostic Center (DRDC)
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .