PKG00262626-instructions.pdf

U.S. Department of Education Office of Elementary and Secondary Education

Office of Indian Education Washington, D.C. 20202-6200

Fiscal Year 2020

Application for New Grants Under the Demonstration Grants for Indian Children and Youth Program

CFDA 84.299A

Dated Material - Open Immediately

Closing Date: August 31st, 2020

Approved OMB Number: 1820-0722 Expiration Date: July 31st, 2021

Paperwork Burden Statement

According to the Paperwork reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is: [1810-0722]. Public reporting burden for this collection of information is estimated to average 30 hours per response, including the time for reviewing instructions, searching existing data resources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is voluntary. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S.

Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email ICDocketMgr@ed.gov. Please do not return completed applications to this address.

If you have comments or concerns regarding the status of your individual submission of this application, please contact:

Bianca Williams Demonstration Grants for Indian Children and Youth Program U.S. Department of Education 400 Maryland Avenue SW, 3W237 Washington, DC 20202-6200 [Note: Please do not return the completed application to this address.] mailto:ICDocketMgr@ed.gov

Table of Contents

Dear Colleague Letter

Program Overview

Definitions

Program Requirements ……………………………………………………………………………8

Notice of Intent to Apply

Technical Assistance Workshops for Prospective Applicants

Application Procedures

Helpful Reminders

Electronic Application Submission Checklist

Part 1: Preliminary Documents

Part 2: Budget Information

Part 3: ED Abstract Form

Part 4: Project Narrative Attachment Form

Selection Criteria………………………………………………………………………………...27

Part 5: Budget Narrative

Part 6: Other Attachments

Part 7: Assurances and Certifications

Part 8: Intergovernmental Review of Federal Programs (Executive Order 12372)

Reporting and Accountability

Legal and Regulatory Information Notice Inviting Applications

United States Department of Education

Dear Colleague Letter Dear Colleague:

Thank you for your interest in the Indian Education Demonstration Grant program, administered by the Office of Elementary and Secondary Education of the U.S. Department of Education (Department). This document includes information for applicants seeking funding for new grant projects in Fiscal Year 2020 under the Demonstration Grants for Indian Children and Youth Program, authorized under Title VI of the Elementary and Secondary Education Act of 1965, as amended. The purpose of the Demonstration Grants Program is to improve educational opportunities and achievement of Indian children and youth.

This competition contains one absolute priority and three competitive preference priorities. The absolute priority is to fund Educational Choice. We will award up to 10 additional points to an application, depending on how well it meets one or more of the preference priorities.

Please take the time to review the applicable priorities, selection criteria, and all the application instructions. An application will not be evaluated for funding if the applicant does not comply with all the procedural rules that govern the submission of the application or the application does not contain the information required under the program (34 CFR 75.216 (b) and (c)).

If you are new to or would like a refresher on applying to a grant at the Department, please review our Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on February 13, 2019 (84 FR 3768), and available at www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf.

To apply for this competition please use the government-wide website, http://www.grants.gov.

We encourage that early in the process of compiling an application for submission you familiarize yourself with Grants.gov and register or identify who has access to your entity’s registration within your entity and become a user or clarify roles for submitting application using grants.gov. We recommend that you submit early. To submit successfully, you must provide the Data Universal Numbering System (DUNS) number on your application that was used when you, or someone in your entity, registered as an Authorized Organization Representative (AOR) on Grants.gov. This DUNS number is typically the same number used when your organization registered with the System for Award Management (SAM) (www.sam.gov). If you do not enter the same DUNS number on your application as the DUNS you registered with, Grants.gov will reject your application.

Please note, the narrative portion of an application must be submitted using either read-only, flattened Portable Document Format (PDF) or a Microsoft Word document. Please see related instructions within this application package.

Using Fiscal Year (FY) 2020 funds, the Department expects to award $15,000,000 for new grants under this competition. We will award discretionary grants on a competitive basis for a

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION

OFFICE OF INDIAN EDUCATION

https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=367e1f94ddd42a155763f4a7fa1ee269&h=L&mc=true&n=pt34.1.75&r=PART&ty=HTML#se34.1.75_1216 http://www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf http://www.grants.gov/ https://usdedeop-my.sharepoint.com/personal/ryan_tauriainen_ed_gov/Documents/Desktop/App%20Package%20Template/www.sam.gov project period of up to 60 months; we will award grants for an initial period of not more than three years and may renew such grants for an additional period of not more than two years if we find that the grantee is achieving the objectives of the grant.

Grants are expected to be awarded by September 30, 2020.

Please visit our program website at https://www2.ed.gov/about/offices/list/oese/oie/index.html for further information. If you have any technical questions about the program after reviewing the application package, please contact Bianca Williams by telephone at 202-453-5671 or via e-mail at Bianca.Williams@ed.gov.

Donna Sabis-Burns Office of Indian Education Group Leader https://www2.ed.gov/about/offices/list/oese/oie/index.html https://www2.ed.gov/about/offices/list/oese/oie/index.html

I. Program Background Information Program Overview The purpose of the Demonstration Grants for Indian Children (Demonstration Grants) program is to provide financial assistance to projects that develop, test, and demonstrate the effectiveness of services and programs to improve the educational opportunities and achievement of preschool, elementary, and secondary Indian students. These projects must include activities authorized under section 6121 of the Elementary and Secondary Education Act of 1965, as amended

(ESEA).

Official Documents Notice The official document governing this competition is the Notice Inviting Applications (NIA) published in the Federal Register on July 17, 2020 (See Legal and Regulatory Documents of this application package). The NIA is also available electronically at the following Web sites:

www.FederalRegister.gov and www.gpo.gov.

Eligible Applicants Eligible applicants include a State educational agency (SEA), local educational agency (LEA), Indian tribe, Indian organization, federally supported elementary school or secondary school for Indian students (BIE-funded school), Tribal college or university (TCU), or a consortium of such entities. The definitions for eligible applicants, in addition to all applicable definitions, may be found in 34 CFR 263.20 at the following Website: https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=981d98d73a166b030f40209581f21cc7&mc=true&n=pt34.1.263&r =PART&ty=HTML#se34.1.263_120 as updated by https://www.govinfo.gov/content/pkg/FR- 2020-07-17/pdf/2020-15543.pdf.

Absolute Priority: Accessing Choices in Education (ACE) The FY 2020 competition includes one absolute priority that funds projects to expand educational choice by enabling a Tribe, or the grantee and its Tribal partner, to select a project focus that meets the needs of their students and enabling parents of Indian students, or the student, to choose education services by selecting the specific service and provider desired.

Competitive Preference Priorities:

The FY 2020 competition includes three competitive preference priorities. Under 34 CFR 75.105(c)(2)(i) we will award up to ten additional points to an application, depending on how well the application meets one or more of these priorities. We award 11 points to an application that meets Competitive Preference Priority One, and 5 points to an application that meets Competitive Preference Priority Two; an applicant can receive points under either Competitive Preference Priority One or Two, but not both. In addition, we award 5 points to an application that meets Competitive Preference Priority Three. These priorities are:

Competitive Preference Priority One: Tribal Lead Applicants.

We award eleven points to an application submitted by an Indian Tribe, Indian organization, BIE-funded school, or TCU that is eligible to participate in the Demonstration Grants program.

A consortium application of eligible entities that meets the requirements of 34 CFR 75.127 http://www.federalregister.gov/ http://www.gpo.gov/ https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=981d98d73a166b030f40209581f21cc7&mc=true&n=pt34.1.263&r=PART&ty=HTML#se34.1.263_120 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=981d98d73a166b030f40209581f21cc7&mc=true&n=pt34.1.263&r=PART&ty=HTML#se34.1.263_120 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=981d98d73a166b030f40209581f21cc7&mc=true&n=pt34.1.263&r=PART&ty=HTML#se34.1.263_120 https://www.govinfo.gov/content/pkg/FR-2020-07-17/pdf/2020-15543.pdf https://www.govinfo.gov/content/pkg/FR-2020-07-17/pdf/2020-15543.pdf through 75.129 or a partnership that includes an Indian Tribe, Indian organization, or TCU will be considered eligible to receive preference under this priority only if the lead applicant is the Indian Tribe, Indian organization, BIE-funded school, or TCU. In order to be considered a consortium application, the application must include the consortium agreement, signed by all parties.

Competitive Preference Priority Two: Tribal Partnership We award five points to an application submitted by a consortium of eligible entities that meets the requirements of 34 CFR 75.127 through 75.129 or submitted by a partnership if the consortium or partnership—(1) Includes an Indian tribe, Indian organization, BIE-funded school, or TCU; and (2) Is not eligible to receive points under Competitive Preference Priority 1.

Competitive Preference Priority Three: Rural Applicants We award five points to an application that proposes a project that includes either -- (1) an LEA that is eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under title V, part B of the ESEA; or (2) A BIE-funded school that is located in an area designated with locale code of either 41, 42, or 43 as designated by the National Center for Education Statistics.

Program Contact:

Please contact Program Officer Bianca Williams by telephone at (202) 453-5671 or via email at bianca.williams@ed.gov after reviewing the application package if you have any questions about the program.

Project Period The project period for this grant is for up to 60 months; we will award grants for an initial period of not more than three years and may renew such grants for an additional period of not more than two years if we find that the grantee is achieving the objectives of the grant. Applicants may propose a planning period not to exceed 12 months.

Grants are expected to be awarded by September 30, 2020.

Note: Continuation of each successive grant period is subject to satisfactory performance, submission of an annual report, and availability of funds.

Grant Award Estimations We estimate that awards will average $1,000,000 within the range from $500,000 to $1,500,000.

We expect to award 10-30 grants.

Application Due Date Applications must be submitted on or before August 31, 2020. Please note that the Department of Education (Department) grant application deadlines are 11:59:59 P.M. Washington, D.C.

time.

Late applications will not be accepted. We strongly suggest that you submit your application several days before the deadline. The Department is required to enforce the established deadline to ensure fairness to all applicants. No changes or additions to an application will be accepted after the deadline date and time.

mailto:bianca.williams@ed.gov

Application Submission

Applications must be submitted electronically using the Government-wide Grants.gov Apply site at www.Grants.gov. See “Application Submission Procedures” for information on how to submit applications electronically.

Project Director Time Commitment Applicants are requested to provide the percentage of the Project Director’s time that will be dedicated to the grant project if funded. For example, if the Project Director works 40 hours per week and spends 20 hours per week working on grant activities, then the time commitment for the Project Director would be 50 percent. We suggest that applicants include this information in the budget narrative or add this information to the Project Director line on the Department of Education Supplement to the Standard Form 424.

E-mail Addresses As part of our review of your application, we may need to contact you with questions for clarification. Please be sure your application contains valid e-mail addresses for the project director and authorized representative or another party designated to answer questions in the event the project director and authorized representative are unavailable.

Application Components Include: Part 1:

Preliminary Documents

• Application for Federal Assistance (Form SF 424)

• ED Supplemental Information for SF 424 Part 2: Budget Information

• ED Budget Information Non-Construction Programs (ED Form 524) Part 3: ED Abstract Form

• Project Abstract Part 4: Project Narrative Attachment Form

• Application Narrative Part 5: Budget Narrative Attachment Form

• Budget Narrative Part 6: Other Attachments Application Requirements: Required of All Applicants To be considered for an award under this competition, each eligible applicant must provide a detailed project narrative and budget narrative. Along with the application narrative, an applicant must submit its:

• Applicant Information Form and Program-Specific Assurances

• A description of involvement by Indian Tribes and parents and families of Indian children http://www.grants.gov/ and youth

• Information demonstrating the project is evidence-based, where applicable

• A description of continuing activities

• A plan for overseeing service providers

Application Requirements: Required if Applicable

• For non-Tribe applicants, documentation of partnership

• For consortium applicants, consortium documentation

• For applications without a planning period, additional project documentation

• Documentation of Indian Organization

• Indirect Cost Rate Agreement

Part 7: Assurances and Certifications

• Disclosure of Lobbying Activities (SF LLL Form)

• Grants.Gov Lobbying Form – “Certification Regarding Lobbying” (ED 80-0013 Form)

• General Education Provisions Act (GEPA) Requirements – Section 427

• Assurances for Non-Construction Programs (SF 424B Form)

ISDEAA Hiring Preference Requirements Awards that are primarily for the benefit of Indians are subject to the provisions of section 7(b) of the Indian Self-Determination and Education Assistance Act (Pub. L. 93-638). That section requires that, to the greatest extent feasible, a grantee--

(1) Give to Indians preferences and opportunities for training and employment in connection with the administration of the grant; and

(2) Give to Indian organizations and to Indian-owned economic enterprises, as defined in section 3 of the Indian Financing Act of 1974 (25 U.S.C. 1452(e)), preference in the award of contracts in connection with the administration of the grant.

For purposes of this section, an Indian is a member of any federally recognized Indian tribe.

Definitions Definitions for this program are from the program regulations, 34 CFR 263.20, as amended by the Notice of Final Regulations published on July 17, 2020, 85 Fed. Reg. 43442. These definitions apply to the FY 2020 grant competition and any subsequent year in which we make awards from the list of unfunded applications from this competition.

Federally supported elementary or secondary school for Indian students means an elementary or secondary school that is operated or funded, through a contract or grant, by the Bureau of Indian Education.

Indian means an individual who is--

(1) A member of an Indian tribe or band, as membership is defined by the Indian tribe or band, including any tribe or band terminated since 1940, and any tribe or band https://www.gpo.gov/fdsys/pkg/USCODE-2011-title25/pdf/USCODE-2011-title25-chap17-other-sec1452.pdf recognized by the State in which the tribe or band resides;

(2) A descendant of a parent or grandparent who meets the requirements described in paragraph (1) of this definition;

(3) Considered by the Secretary of the Interior to be an Indian for any purpose;

(4) An Eskimo, Aleut, or other Alaska Native; or

(5) A member of an organized Indian group that received a grant under the Indian Education Act of 1988 as it was in effect on October 19, 1994.

Indian organization means an organization that--

(1) Is legally established--

(i) By tribal or inter-tribal charter or in accordance with State or tribal law; and

(ii) With appropriate constitution, by-laws, or articles of incorporation;

(2) Includes in its purposes the promotion of the education of Indians;

(3) Is controlled by a governing board, the majority of which is Indian;

(4) If located on an Indian reservation, operates with the sanction of or by charter from the governing body of that reservation;

(5) Is neither an organization or subdivision of, nor under the direct control of, any institution of higher education; and

(6) Is not an agency of State or local government.

Parent includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the child’s welfare).

Tribal College or University (TCU) means an accredited college or university within the United States cited in section 532 of the Equity in Educational Land-Grant Status Act of 1994, any other institution that qualifies for funding under the Tribally Controlled College or University Assistance Act of 1978, and the Navajo Community College, authorized in the Navajo Community College Assistance Act of 1978.

Program Requirements

Program Requirement 1: Projects must include the following, which are chosen by the grantee, or the grantee for LEAs and SEAs, the grantee and its partnering Tribe or Indian organization:

(a) A project focus and specific services that are based on the needs of the local community; and

(b) Service providers.

Program Requirement 2: Projects must include more than one education option from which parents and students may choose, which may include--

(a) Native language, history, or culture courses;

(b) Advanced, remedial, or elective courses, which may be online;

(c) Apprenticeships or training programs that lead to industry certifications;

(d) Concurrent and dual enrollment;

(e) Tuition for private school or home education expenses;

(f) Special education and related services that supplement, and are not part of, the special education and related services, supplementary aids and services, and program modifications or supports for school personnel required to make available a free appropriate public education (FAPE) under Part B of the Individuals with Disabilities Education Act (IDEA) to a child with a disability in conformity with the child’s individualized education program (IEP) or the regular or special education and related aids and services required to ensure FAPE under Section 504 of the Rehabilitation Act of 1973 (Section 504);

(g) Books, materials, or education technology, including learning software or hardware that are accessible to all children;

(h) Tutoring;

(i) Summer or afterschool education programs, and student transportation needed for those specific programs. Such programs could include instruction in the arts, music, or sports, to the extent that the applicant can demonstrate that such services are culturally related or are supported by evidence that suggests the services may have a positive effect on relevant education outcomes;

(j) Testing preparation and application fees, including for private school and graduating students;

(k) Supplemental counseling services, not to include psychiatric or medical services; or

(l) Other education-related services that are reasonable and necessary for the project.

Program Requirement 3: Projects must provide a method to enable parents and students to select services. Such a method must--

(a) Ensure that funds will be transferred directly from the grantee to the selected service provider;

(b) Include service providers other than the applicant, although the applicant may be one of the service providers.

Program Requirement 4: Projects must include a parent involvement and feedback process that:

(a) Describes a way for parents to request services or providers that are not currently offered and provide input on services provided through the project, and describes how the grantee will provide parents with written responses within thirty days; and

(b) May include a parent liaison to support the grantee in outreach to parents, inform parents and students of the timeline for the termination of the project, and assist parents and the grantee with the process by which a parent can request services or providers not already specified by the grantee.

Program Requirement 5: Projects must include a written agreement between the grantee and each service provider under the project. The agreements must include--

(a) A nondiscrimination clause that—

(i) Requires the provider to abide by all applicable non‐discrimination laws with regard to students to be served, e.g., on the basis of race, color, national origin, religion, sex, or disability; and

(ii) Prohibits the provider from discriminating among students who are eligible for services under this program, i.e., that meet the definition of “Indian” in section 6151 of the ESEA, on the basis of affiliation with a particular Tribe;

(b) A description of how the grantee will oversee the service provider and hold the provider accountable for--

(i) The terms of the written agreement; and

(ii) The use of funds, including compliance with generally accepted accounting procedures and Federal cost principles;

(c) A description of how students’ progress will be measured; and

(d) A provision for the termination of the agreement if the provider is unable to meet the terms of the agreement.

Program Requirement 6: Projects must include a fair and documented process to choose students to be served, such as a lottery or other transparent criteria (e.g., based on particular types of need), in the event that the number of requests from parents of eligible students or from students for services under the project exceeds the available capacity, with regard to the number or intensity of services offered.

Program Requirement 7: Projects must ensure that—

(a) At least 80 percent of grant funds are used for direct services to eligible students, provided that, if a grantee requests and receives approval for a planning period during the first year of its grant, the 80 percent requirement does not apply during that planning period;

(b) Not more than 15 percent of grant funds are used on the service selection method described in Program Requirement 4 or the parent involvement and feedback process described in Program Requirement 5, except in an authorized planning period; and

(c) No grant funds are used to establish or develop the capacity of entities or individuals that are or may become service providers under this project.

Program Requirement 8: For a grantee that receives approval for a planning period, not to exceed 12 months, the grantee submit to the Department prior to the end of that planning period the following documents:

(a) A description of the operational service selection process that meets Program Requirement 3;

(b) A description of the operational parent involvement and feedback process that meets Program Requirement 4;

(c) A sample of the written agreement that meets Program Requirement 5, and a list of providers with whom the grantee has signed written agreements; and

(d) A description of the process that will be used to choose students to be served in the event that the demand for services exceeds the available capacity, as described in Program Requirement (6).

Notice of Intent to Apply The Department will be able to review grant applications more efficiently if we know the approximate number of applicants that intend to apply. Therefore, the Assistant Secretary strongly encourages each potential applicant to notify us of their intent to submit an application for funding no later than, August 3, 2020. To do so, please email bianca.williams@ed.gov with the subject line “Intent to Apply,” and include the following information:

1. Applicant's name, mailing address, and phone number;

2. Contact person’s name and email address;

mailto:bianca.williams@ed.gov

3. If appropriate, name(s) of partnering Tribe or other partnering organization(s).

Applicants that do not submit a notice of intent to apply may still apply for funding; applicants that do submit a notice of intent to apply are not bound to apply or bound by the information provided.

Technical Assistance Workshop for Prospective Applicants The Department intends to hold pre-application webinars designed to provide technical assistance to interested applicants on July 23, 2020, at 2:00 pm Eastern Time and July 30, 2020, at 2:00 pm Eastern time. For Information about registering, please see the Department Web site at https://oese.ed.gov/offices/office-of-indian-education/demonstration-grants-for-indian-children/applicant-information/. Please check the site regularly for updates.

II. Application Submission Procedures The deadline for submission of Demonstration Grants for Indian Children and Youth Program applications through Grants.gov is 11:59:00 p.m. EST on August 31, 2020.

Application Transmittal Instructions This program requires the electronic submission of applications--specific requirements and instructions can be found in the Federal Register notice. Please note that you must follow the Application Procedures as described in the Federal Register notice announcing the grant competition.

For additional training resources, including video tutorials, refer to https://www.grants.gov/web/grants/applicants/applicant-training.html

Helpful Reminders

1) 1) REGISTER EARLY – Applicants are required to follow the Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on February 13, 2019 (84 FR 3768) and available at https://www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf, which contain requirements and information on how to submit an application. Grants.gov has relaxed the requirement for applicants to have an active registration in the System for Award Management (SAM) in order to apply for funding during the COVID-19 pandemic. An applicant that does not have an active SAM registration can still register with Grants.gov, but must contact the Grants.gov Support Desk, toll-free, at 1–800–518–4726, in order to take advantage of this flexibility.

Primary information about SAM is available at www.sam.gov. However, to further assist you https://oese.ed.gov/offices/office-of-indian-education/demonstration-grants-for-indian-children/applicant-information/ https://oese.ed.gov/offices/office-of-indian-education/demonstration-grants-for-indian-children/applicant-information/ https://www.grants.gov/web/grants/applicants/applicant-training.html https://www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf http://www.sam.gov/ with obtaining and registering your DUNS number and TIN in SAM or updating your existing SAM account the Department of Education has prepared a SAM.gov Tip Sheet which you can find at: https://www2.ed.gov/fund/grant/apply/sam-faqs.html

2) SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit your application. Grants.gov will put a date/time stamp on your application and then process it after it is fully uploaded. The time it takes to upload an application will vary depending on a number of factors including the size of the application and the speed of your Internet connection, and the time it takes Grants.gov to process the application will vary as well.

If Grants.gov rejects your application (see step three below), you will need to resubmit successfully to Grants.gov before 11:59:59 p.m. Washington, DC time on the deadline date.

Note: To submit successfully, you must provide the DUNS number on your application that was used when you registered as an Authorized Organization Representative (AOR) on Grants.gov. This DUNS number is typically the same number used when your organization registered with the SAM (formerly CCR - Central Contractor Registry). If you do not enter the same DUNS number on your application as the DUNS you registered with, Grants.gov will reject your application.

3) VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov received your application submission on time and that it was validated successfully. To see the date/time your application was received, login to Grants.gov and click on the Track My Application link. For a successful submission, the date/time received should be earlier than 11:59:59 p.m. Eastern Time, on the deadline date, AND the application status should be: Validated, Received by Agency, or Agency Tracking Number Assigned. Once the Department of Education receives your application from Grants.gov, an Agency Tracking Number (PR/award number) will be assigned to your application and will be available for viewing on Grants.gov’s Track My Application link.

If the date/time received is later than 11:59:59 p.m. Washington, DC Time on the deadline date, your application is late. If your application has a status of “Received” it is still awaiting validation by Grants.gov. Once validation is complete, the status will either change to “Validated” or “Rejected with Errors.” If the status is “Rejected with Errors,” your application has not been received successfully. Some of the reasons Grants.gov may reject an application can be found on the Grants.gov site: https://www.grants.gov/web/grants/applicants/applicant-faqs.html. For more detailed information on troubleshooting Adobe errors, you can review the Adobe Reader Software Tip Sheet at https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html. If you discover your application is late or has been rejected, please see the instructions below. Note: You will receive a series of confirmations both online and via e-mail about the status of your application. Please do not rely solely on e-mail to confirm whether your application has been received timely and validated successfully.

Submission Problems – What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer Support at 1-800-518-4726 or https://www.grants.gov/web/grants/support.html, or access the Grants.gov Self-Service web portal at: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants https://www2.ed.gov/fund/grant/apply/sam-faqs.html https://www.grants.gov/web/grants/applicants/applicant-faqs.html https://www.grants.gov/web/grants/applicants/applicant-faqs.html https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://www.grants.gov/web/grants/support.html https://grants-portal.psc.gov/Welcome.aspx?pt=Grants https://grants-portal.psc.gov/Welcome.aspx?pt=Grants https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

Helpful Hints When Working with Grants.gov Please note, once you download an application from Grants.gov, you will be working offline and saving data on your computer. Please be sure to note where you are saving the Grants.gov file on your computer. You will need to logon to Grants.gov to upload and submit the application. You must provide the DUNS number on your application that was used when you registered as an Authorized Organization Representative (AOR) on Grants.gov.

Please go to https://www.grants.gov/web/grants/support.html for help with Grants.gov, or access the Grants.gov user guide at:

https://www.grants.gov/help/html/help/index.htm#t=GetStarted%2FGetStarted.htm. For additional tips related to submitting grant applications, please refer to the Grants.gov Applicant FAQs found at this Grants.gov link: https://www.grants.gov/web/grants/applicants/applicant-faqs.html

Attaching Files – Additional Tips Please note the following tips related to attaching files to your application, especially the requirement that applicants only include read-only, flattened .PDF files in their application:

• Ensure that you attach .PDF files only or Microsoft Word files for any attachments to your application, and any PDFs must be in a read-only, flattened format (meaning any fillable documents must be saved and submitted as non-fillable PDF files). PDF files and Microsoft Word files are the only Education approved file type accepted as detailed in the common instructions. If an applicant submits PDF files, it must submit only individual .PDF files.

Specifically, the Department will not accept any attachments that contain files within a file, such as PDF Portfolio files, or an interactive or fillable .PDF file. Any attachments uploaded that are file types other than .PDF files or Microsoft Word files, or are password protected files will not be read.

• Grants.gov cannot process an application that includes two or more files that have the same name within a grant submission. Therefore, each file uploaded to your application package should have a unique file name.

• When attaching files, applicants should follow the guidelines established by Grants.gov on the size and content of file names. Uploaded file names must be fewer than 50 characters, and, in general, applicants should not use any special characters. However, Grants.gov does allow for the following UTF-8 characters when naming your attachments: A-Z, a-z, 0-9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, ampersand, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign. Applications submitted that do not comply with the Grants.gov guidelines will be rejected at Grants.gov and not forwarded to the Department.

Applicants should limit the size of their file attachments. Documents submitted that contain graphics and/or scanned material often greatly increase the size of the file attachments and can result in difficulties opening the files. For reference, the average discretionary grant application package with all attachments is less than 5 MB. Therefore, you may want to check the total size of your package before submission.

https://www.grants.gov/web/grants/support.html https://www.grants.gov/help/html/help/index.htm#t=GetStarted%2FGetStarted.htm

Electronic Application Submission Checklist

It is recommended that your electronic application be organized in the following manner and include the following parts in order to expedite the review process. Instructions for all parts and forms of the application are found either on the following pages of the application package or individually for each form on Grants.gov.

Review your electronic application to ensure you have completed the following forms and sections:

Part 1: Preliminary Documents Application for Federal Assistance (Form SF 424) ED Supplemental Information for SF 424 Part 2: Budget Information ED Budget Information Non-Construction Programs (ED Form 524) Part 3: ED Abstract Form Project Abstract Part 4: Project Narrative Attachment Form Application Narrative Part 5: Budget Narrative Attachment Form Budget Narrative Part 6: Other Attachments Application Requirements: Required of All Applicants

Applicant Information Form and Program-Specific Assurances A description of involvement by Indian Tribes and parents and families of Indian children and youth Information demonstrating the project is evidence-based, where applicable A description of continuing activities A plan for overseeing service providers Application Requirements: Required if Applicable For non-Tribe applicants, documentation of partnership For consortium applicants, consortium documentation For applications without a planning period, additional project documentation Documentation of Indian Organization

Indirect Cost Rate Agreement Part 7: Assurances and Certifications Disclosure of Lobbying Activities (SF LLL Form) Grants.Gov Lobbying Form – “Certification Regarding Lobbying” (ED 80-0013 Form) General Education Provisions Act (GEPA) Requirements – Section 427 Assurances for Non-Construction Programs (SF 424B Form)

Part 1: Preliminary Documents Application for Federal Assistance (Form SF 424) ED Supplemental Information for SF 424 These forms require basic identifying information about the applicant and the application.

Please provide all requested applicant information (including name, address, e-mail address and DUNS number).

When applying electronically via Grants.gov, you will need to ensure that the DUNS number you enter on your application is the same as the DUNS number your organization used when it registered with the System for Award Management (SAM).

Applicants are advised to complete the Application for Federal Assistance (Form SF 424) first. Grants.gov will automatically insert the correct CFDA and program name automatically wherever needed on other forms.

Note: Please do not attach any narratives, supporting files, or application components to the Standard Form (SF 424). Although this form accepts attachments, the Department of Education will only review materials/files attached in accordance with the instructions provided within this application.

Instructions for the SF-424

This is a standard form required for use as a cover sheet for submission of pre-applications and applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the federal agency (agency).

Required fields on the form are identified with an asterisk (*) and are also specified as “Required” in the instructions below. In addition to these instructions, applicants must consult agency instructions to determine other specific requirements.

Item Entry: Item Entry:

1. Type of Submission: (Required): Select one type of submission in accordance with agency instructions.

A. Preapplication B. Application C. Changed/Corrected Application – If requested by the agency, check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this to submit changes after the closing date.

10. Name Of Federal Agency: (Required) Enter the name of the Federal agency from which assistance is being requested with this application.

11. Catalog Of Federal Domestic Assistance Number/Title:

Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable.

2. Type of Application: (Required) Select one type of application in accordance with agency instructions.

• New – An application that is being submitted to an agency for the first time.

• Continuation - An extension for an additional funding/budget period for a project with a projected completion date. This can include renewals.

• Revision - Any change in the Federal Government’s financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected. If "Other" is selected, please specify in text box provided.

A. Increase Award B. Decrease Award

C. Increase Duration D. Decrease Duration E. Other (specify)

12. Funding Opportunity Number/Title: (Required) Enter the Funding Opportunity Number and title of the opportunity under which assistance is requested, as found in the program announcement.

13. Competition Identification Number/Title: Enter the Competition Identification Number and title of the competition under which assistance is requested, if applicable.

14. Areas Affected By Project: This data element is intended for use only by programs for which the area(s) affected are likely to be different than the place(s) of performance reported on the SF-424 Project/Performance Site Location(s) Form. Add attachment to enter additional areas, if needed.

3. Date Received: Leave this field blank. This date will be assigned by the Federal agency.

15. Descriptive Title of Applicant’s Project: (Required) Enter a brief descriptive title of the project. If appropriate, attach a map showing project location (e.g., construction or real property projects). For pre-applications, attach a summary description of the project.

4. Applicant Identifier: Enter the entity identifier assigned by the Federal agency, if any, or applicant’s control number, if applicable.

5a Federal Entity Identifier: Enter the number assigned to your organization by the Federal Agency, if any.

16. • Congressional Districts Of: (Required) Enter the applicant’s congressional district. 16b. Enter all district(s) affected by the program or project. Enter in the format: 2 characters state abbreviation – 3 characters district number, e.g., CA-005 for California 5th district, CA-012 for California 12 district, NC-103 for North Carolina’s 103 district. If all congressional districts in a state are affected, enter “all” for the district number, e.g., MD-all for all congressional districts in Maryland. If nationwide, i.e.

all districts within all states are affected, enter US-all. If the program/project is outside the US, enter 00-000. This optional data element is intended for use only by programs for which the area(s) affected are likely to be different than place(s) of performance reported on the SF- 424 Project/Performance Site Location(s) Form. Attach an additional list of program/project congressional districts, if needed.

5b. Federal Award Identifier: For new applications leave blank. For a continuation or revision to an existing award, enter the previously assigned Federal award identifier number. If a changed/corrected application, enter the Federal Identifier in accordance with agency instructions.

6. Date Received by State: Leave this field blank. This date will be assigned by the State, if applicable.

7. State Application Identifier: Leave this field blank. This identifier will be assigned by the State, if applicable.

8. Applicant Information: Enter the following in accordance with agency instructions:

a. Legal Name: (Required): Enter the legal name of applicant that will undertake the assistance activity. This is the name that the organization has registered with the Central Contractor Registry. Information on registering with CCR may be obtained by visiting the Grants.gov website.

17. Proposed Project Start and End Dates: (Required) Enter the proposed start date and end date of the project.

b. Employer/Taxpayer Number (EIN/TIN): (Required): Enter the Employer or Taxpayer Identification Number (EIN or TIN) as assigned by the Internal Revenue Service. If your organization is not in the US, enter 44-4444444.

18. Estimated Funding: (Required) Enter the amount requested or to be contributed during the first funding/budget period by each contributor. Value of in-kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, indicate only the

c. Organizational DUNS: (Required) Enter the organization’s DUNS or DUNS+4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting the Grants.gov website.

d. Address: Enter the complete address as follows: Street address (Line 1 required), City (Required), County, State (Required, if country is US), Province, Country (Required), Zip/Postal Code (Required, if country is

US).

amount of the change. For decreases, enclose the amounts in parentheses.

19. Is Application Subject to Review by State Under Executive Order 12372 Process? (Required) Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box. If “a.” is selected, enter the date the application was submitted to the State.

e. Organizational Unit: Enter the name of the primary organizational unit (and department or division, if applicable) that will undertake the assistance activity, if applicable.

f. Name and contact information of person to be contacted on matters involving this application: Enter the first and last name (Required); prefix, middle name, suffix, title. Enter organizational affiliation if affiliated with an organization other than that in 7.a.

Telephone number and email (Required); fax number.

20. Is the Applicant Delinquent on any Federal Debt?

(Required) Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of federal debt include;

but, may not be limited to: delinquent audit disallowances, loans and taxes. If yes, include an explanation in an attachment.

9. Type of Applicant: (Required) Select up to three applicant type(s) in accordance with agency instructions.

21. Authorized Representative: To be signed and dated by the authorized representative of the applicant organization. Enter the first and last name (Required); prefix, middle name, suffix.

Enter title, telephone number, email (Required); and fax number. A copy of the governing body’s authorization for you to sign this application as the official representative must be on file in the applicant’s office. (Certain federal agencies may require that this authorization be submitted as part of the application.)

• A. State Government

• B. County

Government

• C. City or Township

Government

• D. Special District

Government

• E. Regional

Organization

• F. U.S. Territory or

Possession

• G. Independent School

District

• H. Public/State

Controlled Institution of Higher Education

• I. Indian/Native American Tribal Government (Federally Recognized)

• J. Indian/Native American Tribal Government (Other than Federally Recognized)

• K. Indian/Native American Tribally Designated Organization

• L. Public/Indian Housing Authority

• M. Nonprofit

• N. Private Institution of Higher Education

• O. Individual

• P. For-Profit

Organization (Other than Small Business)

• Q. Small Business

• R. Hispanic-serving

Institution

• S. Historically Black

Colleges and Universities (HBCUs)

• T. Tribally Controlled Colleges and Universities (TCCUs)

• U. Alaska Native and Native Hawaiian Serving Institutions

• V. Non-US Entity

• W. Other (specify)

[U.S Department of Education note: As of spring, 2019, the FON discussed in Block 12 of the instructions can be found via the following URL: https://www.grants.gov/web/grants/search-grants.html.]

Instructions for U.S. Department of Education Supplemental Information for the SF-424

1. Project Director. Name, address, telephone and fax numbers, and e-mail address of the person to be contacted on matters involving this application. Items marked with an asterisk (*) are mandatory.

2. Novice Applicant. Check “Yes” if you meet the definition for novice applicants specified in the regulations in 34 CFR 75.225 and included on the attached page entitled “Definitions for U.S. Department of Education Supplemental Information for the SF-424”). By checking “Yes” the applicant certifies that it meets these novice applicant requirements. Check “No” if you do not meet the definition for novice applicants.

This novice applicant information will be used by ED to: 1) determine the amount and type of technical assistance that a novice might need, if funded, and 2) determine novice applicant eligibility in discretionary grant competitions that give special consideration to novice applications.

Certain ED discretionary grant programs give special consideration to novice applications, either by establishing a special competition for novice applicants or by giving competitive preference to novice applicants under the procedures in 34 CFR 75.105(c)(2). If special consideration is being given to novice applications under a particular discretionary grant competition, the application notice for the competition published in the Federal Register will specify this information

3. Human Subjects Research. (See I. A. “Definitions” in attached page entitled “Definitions for U.S. Department of Education Supplemental Information for the SF-424.”)

3a. If Not Human Subjects Research. Check “No” if research activities involving human subjects are not planned at any time during the proposed project period. The remaining parts of Item 3 are then not applicable.

3a. If Human Subjects Research. Check “Yes” if research activities involving…