PKG00261991-instructions.pdf

EMPLOYMENT AND TRAINING ADMINISTRATION

ADVISORY SYSTEM

U.S. DEPARTMENT OF LABOR

Washington, D.C. 20210

CLASSIFICATION

SCSEP

CORRESPONDENCE SYMBOL

OWI DNPTTA

DATE

May 28, 2020

RESCISSIONS

TEGL 17-17

EXPIRATION DATE

Continuing

ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 22-19

TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM

GRANTEES

FROM: JOHN PALLASCH

Assistant Secretary

SUBJECT: Program Year (PY) 2020 Planning Instructions and Allotments for Senior

Community Service Employment Program (SCSEP) State, Territory, and

National Grantees; and Implementation of SCSEP Provisions of the

Coronavirus Aid, Relief, and Economic Security Act (CARES Act)

1. Purpose. This Training and Employment Guidance Letter (TEGL) provides SCSEP state, and territory grantees with PY 2020 SCSEP allotments and the application instructions for PY 2020 grant submissions.

This TEGL also provides current SCSEP national grantees with allotments and application instructions for the first four months of PY 2020; the TEGL provides only partial-year funding for national grantees because PY 2020 is a competition year, and these funds will cover the transition period leading up to the competition effective date.

This TEGL also provides information on the transition to grants that will be awarded under the SCSEP Funding Opportunity Announcement (FOA).

Finally, this TEGL provides implementation guidance for SCSEP provisions of the

CARES Act.

2. Action Requested. To apply for PY 2020 grant funds, SCSEP grantees must follow the instructions in this TEGL and submit all documents through grants.gov as soon as possible, and no later than June 19, 2020.

3. Summary and Background.

a. Summary. This TEGL provides grant planning guidance to SCSEP grantees for PY

2020, including the number of authorized positions and associated allotments for the program year and ETA’s requirements for obligating funding to grantees. This

TEGL also provides implementation guidance for SCSEP provisions of the CARES

Act.

https://www.grants.gov/

b. Background. SCSEP funds are allocated by a formula set forth in Sec. 506 of the

Older Americans Act (OAA), and SCSEP operates on a program year basis from July

1 through June 30 of the following year. The Further Consolidated Appropriations Act of 2020, Pub. L. 116-94, (from this point forward, referred to as “the Act”) Division A, Section 107 allows the Secretary to reserve 0.75 percent of the appropriated funds for evaluations. Any funds not utilized for these reserve activities will be distributed by formula to state, territorial, and national grantees. In PY 2020, after reducing the appropriation by $4,599,000 for set asides, $400,401,000 is available for SCSEP program activities. This TEGL covers the four-month national grantee transition period totaling

$104,075,209.

4. Annual Grant Instructions This section provides detailed submission instructions for state and territory formula grantees, as well as current national grantees. Note that in some sections, this TEGL provides current national grantees with different instructions, since the funds provided under this TEGL only cover the four-month transition period preceding the

November 1, 2020 effective date for the PY 2020 national grant competition.

a. Program Allotments (Attachment I) – All Grantees. Attachment I details the funding amounts and authorized positions for each grantee in PY 2020. The allotments reflect set-asides authorized by the Act.

b. Grant Application Requirements. Grantees must submit a complete grant package in order to receive PY 2020 funds. ETA will not be able to timely obligate funds to any grantee that fails to provide all of the information outlined in this guidance.

Additionally, grantees must ensure that the components of the grant application package are consistent with each other.

i. Application and Budget Information Form – All Grantees. Grantees must submit current versions of the SF-424 Application for Federal Assistance and the SF-424A Budget Information Form. Budgets must include the non-

Federal share of at least 10 percent of the total cost (OAA Sec. 502(c)(1)).

The budget must also reflect organizational information provided in the

Program Narrative, “Organizational Structure.” These interactive documents and accompanying instructions are available at the following link1:

https://www.grants.gov/forms/sf-424-family.html.

ii. Geographic Areas – All Grantees. Item 14 of the SF-424 requires a list of the

“Areas Affected by Project.” Grantees must list the states and counties the grant will serve, and must use www.scseped.org to validate that information.

Grantees can export the data for the service area(s) to an Excel spreadsheet and attach the list as a separate document.

iii. Budget Narrative (Attachment II) – All Grantees. Grantees must submit a budget narrative that provides the information outlined in Attachment II, including:

A detailed description of costs associated with each line item on the SF-

424A Budget Information Form;

1 Choose the SF-424 and SF-424A that note “Agency Owner” as “Grants.gov”.

https://www.grants.gov/forms/sf-424-family.html http://www.scseped.org/

Both the percentage and total dollar amount allocated to participant wages and fringe benefits as described at 20 CFR 641.565;

Both the percentage and total dollar amount allocated to administrative costs as described at 20 CFR 641.856, including an explanation in the budget narrative regarding whether the grantee is requesting to increase its administrative cost limitation as described below under “Increase of the

Administrative Cost Limitation” and in Attachment V; and

Infrastructure contributions to the workforce system in accordance with

WIOA Sec. 121(h).

iv. Program Narrative.

State and Territory Grantees (Attachment III.a): Attachment III.a requests information regarding services to minorities, as well as the grantee’s organizational structure and monitoring plans. If the grantee already provided all this information in the state plan, they may note that in their submission, which ETA will then validate; missing information from the State Plan will require further submissions. Grantees may also simply copy the language from the state plan for submission here.

Current National Grantees (Attachment III.b): Other than the Budget

Narrative, current national grantees are not required to submit a new program narrative for the four-month period covered by this TEGL.

Rather, a generic statement of work (see Attachment III.b) addressing the programmatic activities for four months will be incorporated into the grant agreement.

v. Programmatic Assurances (Attachment IV) – All Grantees. Grantees must review the programmatic assurances in Attachment IV that outline program requirements based on the OAA and the SCSEP regulations at 20 CFR Part

641. The signature of the Authorized Representative on the SF-424 also certifies that the organization agrees to adhere to the programmatic assurances listed in Attachment IV (note that grantees are not required to separately sign and submit Attachment IV).

vi. Optional Requests (Attachment V).

State and Territory Grantees: State and territory grantees may submit one or more optional requests according to the instructions in Attachment V.

As instructed in Attachment V, please provide such requests in a separate, clearly-titled document.

Current National Grantees: For current national grantees that choose to submit optional special requests for the first four months of PY 2020, the

Department strongly encourages submissions that are consistent with these grantees’ currently approved special requests from PY 2019. This will enable current grantees to continue providing essentially the same services for an additional four months during the transition, and will allow an expedited review of such requests by the Department. Note that such optional special requests made at this time must be based on funding for four months. After grant awards are made, successful grantees may choose to submit optional special requests for the remainder of PY 2020

(November 1, 2020 through June 30, 2021) and will receive subsequent instructions for doing so.

c. Notices of Award. ETA will issue Notices of Award with new grant numbers and allocation amounts to SCSEP grantees for PY 2020.

d. Office of Management and Budget (OMB) Approval. As required by the Paperwork

Reduction Act, OMB has reviewed and approved this information collection (OMB

Control Number 1205-0040, which expires on November 30, 2021). Under 5 CFR

1320.5(b), an agency cannot conduct, sponsor, or require a response to a collection of information unless the collection displays a valid OMB Control Number.

Transition Instructions for National Grantees. ETA will issue new grants to current grantees for the first four months of PY 2020 to continue services to their current authorized positions in their current areas. As noted above, these new grants will be four months’ proportional share, i.e. 33 percent, of the total PY 2020 national grantee funding, to serve clients during the first four months (July 1, 2020, through October 31, 2020). The remaining

PY 2020 funds will be allocated after the announcement of the FOA results.

After ETA announces the results of the FOA, any current national grantees that applied under the competition and are successful will receive a modification of the new grant for the remainder of the program year, November 1, 2020 through June 30, 2021. Current grantees that are not successful will be required, as a condition of the grant award, to assist in transition activities during the remainder of the first four months to ensure the least disruption for participants.

Implementation of SCSEP Provisions of the CARES Act – All Grantees. The CARES

Act (Public Law 116-136) was signed into law on March 27, 2020 and responds to the

COVID-19 (i.e., coronavirus disease 2019) outbreak. The new law, under Sec. 3223, “Continuity of Service and Opportunities for Participants in Community Service Activities under Title V of the Older Americans Act of 1965,” provides the Secretary of Labor (the

Secretary) authority to allow certain administrative flexibilities to help SCSEP grantees respond to the effects of the COVID-19 public health emergency. ETA is implementing the

SCSEP-related provisions of the CARES Act as follows:

a. Extension of Individual Durational Limits: The CARES Act Sec. 3223(1)(A) provides the Secretary authority to allow individuals participating in SCSEP projects as of March 1, 2020 to extend their participation for a period that exceeds the 48-month durational limit described in OAA Sec 518(a)(3)(B)(i) if such an extension is appropriate due to the effects of the COVID-19 public health emergency.

Given the widespread and ongoing impact of the emergency on SCSEP grantees and participants, ETA finds that such extensions of individual durational limits are appropriate for all SCSEP grantees in all areas of the country. Accordingly, this TEGL extends the individual durational limit by 12 months for all SCSEP participants who were enrolled in SCSEP as of March 1, 2020, and for all SCSEP participants who enroll during the six-month enrollment period from March 1, 2020 through August 31, 2020. Note that this extension of individual durational limits is in addition to any other extensions provided to individuals under 20 CFR 641.570(b). Grantees are not required to submit any documentation to implement this provision; the change is automatically effective retroactive to March 1, 2020 as described above. The change will be operationalized in the SCSEP performance and reporting system as soon as practicable, and ETA will provide grantees with additional information through technical assistance.

Prior to August 31, 2020, ETA will reassess the status of the impact of COVID-19; if

ETA determines that lengthening the six-month enrollment period described above is appropriate, it will provide additional guidance to SCSEP grantees in a change to this

TEGL.

b. Increase of the Average Participation Cap: The CARES Act Sec. 3223(1)(B) provides the Secretary authority to increase the average participation cap for eligible individuals applicable to grantees as described in OAA Sec. 502(b)(1)(C) of the OAA to a cap that is appropriate due to the effects of the COVID-19 public health emergency.

For the same reasons described above in “Extensions of Individual Durational Limits,”

ETA finds that such an increase on the average participation cap is appropriate for all

SCSEP grantees in all areas of the country. Accordingly, this TEGL increases the average participation cap for all grantees by an amount that accounts for the individual durational limit extensions described above. Grantees are not required to submit any documentation to implement this provision; the change is automatically effective beginning in PY 2019 and will remain in effect as long as necessary to account for the extensions of individual durational limits described above.

c. Increase of the Administrative Cost Limitation: The CARES Act Sec. 3223(2) provides the Secretary authority to increase the administrative costs for a project as described in OAA Sec. 502(c)(3) to an amount not to exceed 20 percent of the grant amount if such an increase is appropriate due to the effects of the COVID-19 public health emergency.

Accordingly, this TEGL provides SCSEP grantees the opportunity to request an increase to their administrative cost limitation to up to 20 percent of the grant amount if the grantee can demonstrate that such an increase will help it mitigate the impact of the

COVID-19 public health emergency on its operations, employees, and/or participants.

As noted above in the instructions for the Budget Narrative and in Attachment II, grantees should note in their Budget Narrative whether they plan to request the increased 20 percent cost limitation. To use this flexibility, grantees must request and obtain ETA’s approval according to the instructions in Attachment V, Optional Special

Requests, addressing the justification requirements in 20 CFR 641.870.

5. Inquiries. Please direct inquiries to the appropriate Regional Office.

6. References.

• OAA Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);

• Further Consolidated Appropriations Act of 2020, Pub. L. 116-94 (December 20, 2019);

• Coronavirus Aid, Relief, and Economic Security Act of 2020 (CARES Act), Pub. L.

116-136 (March 27, 2020)

• SCSEP Final Rule, 75 Federal Register (FR) 537864 (September 1, 2010), published at 20 CFR Part 641;

• TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18, 2017);

• WIOA, Pub. L. 113-128, Sec. 121, Funding of One-Stop Infrastructure;

• Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);

• SCSEP Performance Data Collection Approval (Office of Management and

Budget No. 1205-0040) (expiration date November 30, 2021).

• OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule, 78 FR 78589 (December 26, 2013), published at 2 CFR Part 200;

• TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining Senior Community Service Employment Program (SCSEP) Eligibility (December 28, 2006);

• VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56

(November 21, 2011);

• The Fair Labor Standards Act of 1938, as amended through Pub. L. 115-141 (March 23, 2018); and

• 2020 Federal Poverty Guidelines 85 FR 3026 (January 15, 2020).

• The Social Security Act of 1935, as amended through Pub. L. 89-97 (July 30, 1965).

7. Attachments.

Attachment IA-IE: Funding Allocations and Authorized Positions

Attachment II: Budget Narrative Instructions

Attachment III.a: Program Narrative Instructions for State and Territory Grantees Attachment III.b: Generic Program Narrative for Current National Grantees

Attachment IV: Programmatic Assurances

Attachment V: Optional Requests

Attachment IA

USDOL/ETA

Senior Community Service Employment Program PY 2020 Authorized Positions and Funding (12 months)* for State Agencies and Territories, by State

States Positions Dollars

Alabama 153 $1,481,418 Alaska 176 1,709,831 Arizona 110 1,063,750 Arkansas 150 1,455,314 California 707 6,858,901 Colorado 83 809,233 Connecticut 90 874,494 Delaware 176 1,709,831 District of Col 48 463,351 Florida 487 4,718,350 Georgia 183 1,775,091 Hawaii 176 1,709,831 Idaho 44 425,693 Illinois 321 3,112,936 Indiana 216 2,094,869 Iowa 106 1,024,594 Kansas 84 815,759 Kentucky 157 1,520,575 Louisiana 139 1,350,897 Maine 51 495,981 Maryland 114 1,102,906 Massachusetts 180 1,742,461 Michigan 275 2,669,164 Minnesota 196 1,899,087 Mississippi 102 991,963 Missouri 204 1,977,400 Montana 52 502,507 Nebraska 63 613,450 Nevada 44 425,693 New Hampshire 44 425,693 New Jersey 233 2,258,021 New Mexico 46 450,299 New York 545 5,286,118 North Carolina 216 2,094,869 North Dakota 50 482,929 Ohio 360 3,491,448 Oklahoma 133 1,285,636 Oregon 121 1,174,693 Pennsylvania 441 4,281,104 Puerto Rico 113 1,096,380 Rhode Island 44 430,720 South Carolina 112 1,089,854 South Dakota 57 554,716 Tennessee 168 1,631,518 Texas 458 4,437,729 Utah 55 535,138 Vermont 46 443,773 Virginia 179 1,735,935 Washington 122 1,181,219 West Virginia 93 900,598 Wisconsin 211 2,049,186 Wyoming 44 425,693

State Agencies Total 8,778 $85,138,599

American Samoa 94 911,027 Guam 94 911,027 Northern Marianas 31 303,677 Virgin Islands 94 911,027

Territories Total 313 $3,036,758

* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09

State Agencies

Territories

Attachment IBU. S. Department of Labor / Employment & Training Administration

Senior Community Service Employment Program PY 2020 Authorized Positions* for Non-Minority National Sponsors, by State

State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total

Alabama 0 0 0 184 0 0 0 0 0 0 0 0 0 0 414 0 0 598 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 147 168 0 0 0 0 0 0 0 0 0 0 0 0 0 315 Arkansas 190 0 0 0 0 0 0 0 397 0 0 0 0 0 0 0 0 587 California 0 0 599 0 0 0 0 446 0 375 208 0 0 829 0 0 0 2,457 Colorado 146 0 0 0 0 0 0 0 0 0 0 0 0 180 0 0 0 326 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 354 0 354 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 55 0 0 0 0 0 130 0 0 0 0 0 0 0 0 185 Florida 1,132 0 0 0 0 0 0 0 362 0 0 408 0 0 0 0 0 1,902 Georgia 217 0 0 0 0 0 0 0 0 498 0 0 0 0 0 0 0 715 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 0 155 Illinois 0 120 0 174 0 82 0 360 92 0 0 0 0 0 365 0 0 1,193 Indiana 203 63 0 0 0 388 0 0 0 0 0 0 0 0 190 0 0 844 Iowa 148 188 0 0 0 0 0 0 0 0 0 0 0 0 77 0 0 413 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 318 0 0 0 318 Kentucky 0 0 0 0 0 271 0 0 0 220 0 120 0 0 0 0 0 611 Louisiana 0 0 493 0 0 0 0 0 0 0 0 0 0 0 0 0 0 493 Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 199 199 Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 443 0 0 443 Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 349 0 311 0 0 660 Michigan 0 0 0 0 0 0 0 0 802 0 0 224 0 0 0 0 0 1,026 Minnesota 0 0 0 0 191 0 0 0 0 0 0 0 0 0 558 0 0 749 Mississippi 0 0 0 0 0 0 0 0 166 0 0 0 0 0 231 0 0 397 Missouri 263 0 0 0 0 170 0 0 226 0 0 0 0 116 0 0 0 775 Montana 0 0 0 0 201 0 0 0 0 0 0 0 0 0 0 0 0 201 Nebraska 0 238 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 238 Nevada 158 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 158 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 155 0 0 0 0 155 New Jersey 0 0 0 299 0 0 0 0 0 385 0 227 0 0 0 0 0 911 New Mexico 0 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 155 New York 0 0 0 222 0 0 0 92 0 214 0 295 0 0 520 297 433 2,073 North Carolina 0 0 0 0 0 0 0 0 179 213 0 0 0 0 451 0 0 843 North Dakota 0 0 0 0 193 0 0 0 0 0 0 0 0 0 0 0 0 193 Ohio 258 0 0 133 0 252 473 0 142 148 0 0 0 0 0 0 0 1,406 Oklahoma 0 0 0 387 0 0 0 0 0 0 0 0 0 0 0 0 0 387 Oregon 0 0 0 474 0 0 0 0 0 0 0 0 0 0 0 0 0 474 Pennsylvania 340 0 121 0 0 0 0 0 0 552 0 157 0 0 0 352 168 1,690 Puerto Rico 167 0 0 0 0 0 0 0 0 276 0 0 0 0 0 0 0 443 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 171 0 171 South Carolina 0 0 0 0 0 439 0 0 0 0 0 0 0 0 0 0 0 439 South Dakota 0 0 0 0 200 0 0 0 0 0 0 0 0 0 0 0 0 200 Tennessee 0 0 0 0 0 0 0 0 0 150 0 0 0 0 509 0 0 659 Texas 1,017 0 0 0 0 0 0 0 0 0 0 0 0 313 404 0 0 1,734 Utah 0 0 0 215 0 0 0 0 0 0 0 0 0 0 0 0 0 215 Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 176 176 Virginia 220 0 0 0 0 259 0 0 0 202 0 0 0 0 0 0 0 681 Washington 252 0 0 0 0 166 0 0 0 0 0 0 0 0 0 0 0 418 West Virginia 0 0 0 0 0 0 0 0 0 362 0 0 0 0 0 0 0 362 Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 567 233 0 0 800 Wyoming 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 0 155

Total 4,711 609 1,415 2,256 1,095 2,182 473 898 2,496 3,595 208 1,431 504 2,323 4,706 1,174 976 31,052

* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09

Attachment ICU. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program PY 2020 Authorized Funding (4 Months)* for Non-Minority National Sponsors, by State

State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total Alabama $0 $0 $0 $594,345 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,337,275 $0 $0 $1,931,620 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 474,593 542,393 0 0 0 0 0 0 0 0 0 0 0 0 0 1,016,986 Arkansas 614,653 0 0 0 0 0 0 0 1,284,301 0 0 0 0 0 0 0 0 1,898,954 California 0 0 1,936,754 0 0 0 0 1,442,057 0 1,212,492 672,529 0 0 2,680,416 0 0 0 7,944,248 Colorado 472,040 0 0 0 0 0 0 0 0 0 0 0 0 581,967 0 0 0 1,054,007 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,145,470 0 1,145,470 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 178,042 0 0 0 0 0 420,826 0 0 0 0 0 0 0 0 598,868 Florida 3,660,148 0 0 0 0 0 0 0 1,170,471 0 0 1,319,205 0 0 0 0 0 6,149,824 Georgia 701,241 0 0 0 0 0 0 0 0 1,609,299 0 0 0 0 0 0 0 2,310,540 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 502,026 0 0 0 0 0 0 0 0 0 0 0 0 502,026 Illinois 0 387,934 0 562,504 0 265,088 0 1,163,801 297,416 0 0 0 0 0 1,179,965 0 0 3,856,708 Indiana 656,300 203,679 0 0 0 1,254,407 0 0 0 0 0 0 0 0 614,271 0 0 2,728,657 Iowa 478,377 607,668 0 0 0 0 0 0 0 0 0 0 0 0 248,885 0 0 1,334,930 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 1,027,874 0 0 0 1,027,874 Kentucky 0 0 0 0 0 876,059 0 0 0 711,192 0 387,923 0 0 0 0 0 1,975,174 Louisiana 0 0 1,594,076 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,594,076 Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 642,421 642,421 Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,432,926 0 0 1,432,926 Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 1,128,510 0 1,005,635 0 0 2,134,145 Michigan 0 0 0 0 0 0 0 0 2,592,537 0 0 724,100 0 0 0 0 0 3,316,637 Minnesota 0 0 0 0 617,525 0 0 0 0 0 0 0 0 0 1,804,078 0 0 2,421,603 Mississippi 0 0 0 0 0 0 0 0 537,239 0 0 0 0 0 747,604 0 0 1,284,843 Missouri 850,604 0 0 0 0 549,820 0 0 730,937 0 0 0 0 375,171 0 0 0 2,506,532 Montana 0 0 0 0 648,955 0 0 0 0 0 0 0 0 0 0 0 0 648,955 Nebraska 0 770,906 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 770,906 Nevada 511,760 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 511,760 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 502,026 0 0 0 0 502,026 New Jersey 0 0 0 967,049 0 0 0 0 0 1,245,197 0 734,181 0 0 0 0 0 2,946,427 New Mexico 0 0 0 0 0 502,026 0 0 0 0 0 0 0 0 0 0 0 502,026 New York 0 0 0 717,595 0 0 0 297,382 0 691,735 0 953,560 0 0 1,680,852 960,025 1,399,633 6,700,782 North Carolina 0 0 0 0 0 0 0 0 578,932 688,897 0 0 0 0 1,458,651 0 0 2,726,480 North Dakota 0 0 0 0 625,000 0 0 0 0 0 0 0 0 0 0 0 0 625,000 Ohio 833,979 0 0 429,919 0 814,584 1,528,961 0 459,011 478,406 0 0 0 0 0 0 0 4,544,860 Oklahoma 0 0 0 1,252,177 0 0 0 0 0 0 0 0 0 0 0 0 0 1,252,177 Oregon 0 0 0 1,533,101 0 0 0 0 0 0 0 0 0 0 0 0 0 1,533,101 Pennsylvania 1,099,236 0 391,199 0 0 0 0 0 0 1,784,642 0 507,588 0 0 0 1,138,032 543,152 5,463,849 Puerto Rico 540,178 0 0 0 0 0 0 0 0 892,749 0 0 0 0 0 0 0 1,432,927 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 553,136 0 553,136 South Carolina 0 0 0 0 0 1,419,860 0 0 0 0 0 0 0 0 0 0 0 1,419,860 South Dakota 0 0 0 0 646,777 0 0 0 0 0 0 0 0 0 0 0 0 646,777 Tennessee 0 0 0 0 0 0 0 0 0 484,778 0 0 0 0 1,645,013 0 0 2,129,791 Texas 3,287,596 0 0 0 0 0 0 0 0 0 0 0 0 1,011,817 1,305,987 0 0 5,605,400 Utah 0 0 0 694,686 0 0 0 0 0 0 0 0 0 0 0 0 0 694,686 Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 570,557 570,557 Virginia 711,254 0 0 0 0 837,340 0 0 0 653,060 0 0 0 0 0 0 0 2,201,654 Washington 815,293 0 0 0 0 537,058 0 0 0 0 0 0 0 0 0 0 0 1,352,351 West Virginia 0 0 0 0 0 0 0 0 0 1,171,602 0 0 0 0 0 0 0 1,171,602 Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 1,833,612 753,495 0 0 2,587,107 Wyoming 0 0 0 0 502,026 0 0 0 0 0 0 0 0 0 0 0 0 502,026

Total 15,232,659 1,970,187 4,574,664 7,293,769 3,542,309 7,056,242 1,528,961 2,903,240 8,071,670 11,624,049 672,529 4,626,557 1,630,536 7,510,857 15,214,637 3,796,663 3,155,763 100,405,292

Attachment ID

U. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program

PY 2020 Authorized Positions* for Minority National Sponsors, by State

State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska 0 0 0 0 Arizona 0 0 119 119 Arkansas 47 0 0 47 California 0 209 34 243 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 62 0 62 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 92 0 0 92 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 75 0 75 Michigan 0 0 0 0 Minnesota 0 0 19 19 Mississippi 37 0 0 37 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 0 0 0 New Hampshire 0 0 0 0 New Jersey 0 0 0 0 New Mexico 0 0 37 37 New York 0 57 0 57 North Carolina 0 0 0 0 North Dakota 0 0 14 14 Ohio 0 0 0 0 Oklahoma 0 0 89 89 Oregon 0 0 0 0 Pennsylvania 0 53 0 53 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 31 31 Tennessee 0 0 0 0 Texas 32 55 0 87 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 56 0 56 West Virginia 0 0 0 0 Wisconsin 0 0 17 17 Wyoming 0 0 0 0

Total 208 567 360 1,135

Attachment IE

U. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program

PY 2020 Authorized Funding (4 Months)* for Minority National Sponsors, by State

State IID NAPCA NICOA Total Alabama $0 $0 $0 $0 Alaska 0 0 0 0 Arizona 0 0 384,775 384,775 Arkansas 151,970 0 0 151,970 California 0 675,782 109,936 785,718 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 200,471 0 200,471 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 297,473 0 0 297,473 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 242,506 0 242,506 Michigan 0 0 0 0 Minnesota 0 0 61,435 61,435 Mississippi 119,636 0 0 119,636 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 0 0 0 New Hampshire 0 0 0 0 New Jersey 0 0 0 0 New Mexico 0 0 119,636 119,636 New York 0 184,304 0 184,304 North Carolina 0 0 0 0 North Dakota 0 0 45,268 45,268 Ohio 0 0 0 0 Oklahoma 0 0 287,773 287,773 Oregon 0 0 0 0 Pennsylvania 0 171,371 0 171,371 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 100,236 100,236 Tennessee 0 0 0 0 Texas 103,469 177,837 0 281,306 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 181,071 0 181,071 West Virginia 0 0 0 0 Wisconsin 0 0 54,968 54,968 Wyoming 0 0 0 0

Total 672,548 1,833,342 1,164,027 3,669,917

Attachment II

II-1

Senior Community Service Employment Program (SCSEP) Budget Narrative

Instructions Program Year 2020

Grantees must provide a detailed budget narrative that includes the information outlined below.

1. Detailed Description of Costs on SF-424A Budget Information Form (Section 6, Object

Class Categories). Provide a detailed description for each line item on the SF-424A and ensure that each line item in the Budget Narrative indicates the same dollar amount as on the

SF-424A.

a. Personnel. Refers to wages/salaries paid to employees of the grantee who are directly involved in grant implementation. This line item does not include personnel hired by the sub-grantee; those costs are included in the "Contractual" line item. Provide the following information:

i. Position: Include titles for all SCSEP staff positions and they must match the information provided in the program narrative. If there is more than one employee in the same position, at the same salary level and employed for the same period of time, enter each employee on a separate line.

ii. Percent of Time: List the percent of time each staff person will devote to the project.

For example, if a staff person were full-time but only spending 75 percent of their time on the project, indicate “.75 FTE” (full-time equivalent).

iii. Monthly Salary: Enter the average monthly salary, not the average fulltime salary.

Since pay periods vary from organization to organization, the average would be the annual total salary divided by 12 months. If you expect that an employee will receive a salary increase during the grant period, figure the average monthly salary for the entire year based on the sum of the two salary figures for the number of months the employee will receive each salary.

iv. Number of Months: Enter the projected number of months an employee will fill the position during the grant period.

v. Cost: The total cost equals (Percent of Time) times (Monthly Salary/Wage) times

(Number of Months).

b. Fringe Benefits. Refers to the cost of benefits paid to the personnel on the grant, including the cost of employer's share of FICA, health insurance, workers' compensation, and leave. Provide a detailed list of the benefits provided to employees as well as the fringe benefit percentage:

i. Positions that receive fringe benefits.

ii. Benefits: The type of benefits that you will provide employees. If multiple benefits are included in the base amount, list each of them in a separate row.

iii. Rate: Include the fringe benefit rate used to calculate benefits for each source. If the list of fringe benefits is itemized, list the source for each item.

iv. Base Amount: Enter the Gross Salary used against the rate for the salary (or salaries) you are calculating.

v. Cost: The total cost is (Rate) times (Base Amount).

c. Travel. Refers to personnel travel costs that are reasonable and necessary to effectively manage and carry out grant activities, provide oversight, or measure program effectiveness (such as mileage, plane fare, meals and incidentals, and lodging). When air

II-2

travel is necessary, obtain it at the lowest possible customary standard (coach or equivalent fare). You may charge travel costs on an actual basis or on a per-diem or mileage basis in lieu of actual costs. This line item does not include a sub-recipient’s travel expenses; those costs are included in the "Contractual"' line item. Provide a narrative describing the purpose of the travel and the assumptions used to generate the travel amounts. Enter each type of travel cost (mileage, per diem, etc.) on separate lines.

i. Item: Briefly describe the travel item you will charge to the grant. Remember to enter travel for contracted employees under the "Contractual" category.

ii. Number of Staff: Provide the number of staff who will charge this type of travel.

iii. Number of Units: Provide the number of units you estimate you will charge to the grant per traveler (staff) for the year.

iv. Cost per Unit: Provide the cost of the travel item per traveler. If calculating based on mileage, enter the cost per mile.

v. Cost: The total cost is (Number of Staff) times (Number of Units) times (Cost per

Unit).

d. Equipment. Refers to non-expendable personal property that has a useful life of more than one year and a per-unit cost of $5,000 or more. The only type of equipment that you may acquire with federal funds is equipment necessary for the operation of the grant. In the instance of a purchase, prorate the cost of the equipment over the projected life of the equipment to determine the cost to the grant. Use of grant funds to purchase equipment with a unit cost of $5,000 or more requires special review and approval from the grant officer prior to purchase. Include necessary shipping, delivery, and installation in the budgeted amount.

If you wish to obtain approval for the purchase of equipment at the time of your grant proposal submission, state this in the Budget Narrative and provide the following information: an explanation of how this equipment will be used to further the grant's objectives, a justification for the need for the equipment, the basis for valuation of the equipment, and a description of the equipment to be purchased. If the grant officer approves the equipment, your grant approval letter will state this. Otherwise, you must make a subsequent written request to the grant officer for approval.

e. Supplies. Refers to all consumable materials costing less than $5,000 per unit (such as copy paper, pens and pencils, computers, any training materials, agreements for evaluating the grant, or providing training). Include the total supply costs of all sub-grant contracts in this line item. Charge supply purchases to the grant at their actual prices after deducting all cash discounts, trade discounts, rebates, or allowances. Include any necessary shipping and delivery costs. Lump supplies under larger categorical headings and provide detailed information on computations justifying the respective amounts.

Indicate the basis for all estimates.

f. Contractual. Refers to the cost of any contract or sub-grant agreement. Include the cost of any contract or sub-grant agreement between the grantee and another organization

(i.e., vendor). Examples of contractual costs are sub-agreements for evaluating the grant, providing training, maintenance contracts, or other service contracts. Provide the name of the vendor if known, an explanation of the services that will be provided under the contract or sub-agreement, and the contracted amount. Include information about what

II-3

specific fringe benefits you will charge to the grant, including the fringe benefit percentage.

g. Construction. SCSEP regulations typically do not allow expenditures for construction

(20 CFR 641.850(e)).

h. Other. Refers to items that do not fit under any of the other cost categories, such as rent, utilities, supportive services, and training/tuition costs. If you have items under this category itemize them along with an explanation and justification for the items.

i. Total Direct Cost. The sum of lines a through h.

j. Indirect Cost. Refers to costs incurred for common or joint objectives that benefit more than one project. They may originate in your unit or in other parts of your organization that supply goods, services, or facilities to the SCSEP grant. Most often, the term

"indirect costs" indicates costs incurred to support the overall operation of the organization. Indirect costs may be both administrative and programmatic.

If you have a single funding source then you do not need an indirect cost rate. If you have multiple funding sources, especially federal funding sources, that support the operations and activities of the organization, you need an indirect cost rate.

An indirect cost rate equitably distributes costs to all benefiting activities. It provides for the systematic allocation of indirect cost-to-cost objectives in reasonable proportion with the benefits received. These costs are not readily assignable to specific awards and activities because a direct relationship to cost objectives (such as grants, contracts, fundraising, or services to members) cannot be shown or would be arbitrary in nature.

If you have an approved indirect cost rate, include a copy of the indirect cost agreement or cost allocation plan, signed by the issuing Federal agency, as an attachment to the grant proposal. Organizations with no prior approved indirect cost rate that intend to charge indirect costs to the grant must develop an indirect cost rate proposal and submit it to a cognizant agency no later than 90 days after the effective date of the agreement.

k. Totals. The sum of lines i and j.

2. Participant Wages and Fringe Benefits. You must clearly list both the percentage and total funding dollar amount allocated to participant wages and fringe benefits as defined at 20

CFR 641.565 in the appropriate section of the SF-424A. The SF-424A does not have a line item exclusively for participant wages and fringe benefits. In most cases, list participant wages and fringe benefits on the “Contractual” or “Other” line.

3. Administrative Costs. You must clearly list both the percentage and total funding dollar amount allocated to administrative costs as described at 20 CFR 641.856. In general, SCSEP has a maximum allowed administrative costs total of 13.5 percent of the federal grant funds

(or up to 20 percent if you have requested and received approval from ETA per the instructions in Attachment V). The SF-424A does not have a line item for Administrative

II-4

costs. Because your administrative costs may come from multiple line items, you must clearly itemize and summarize your administrative costs separately.

4. Infrastructure Contributions to the Workforce System. You must clearly identify your infrastructure contributions to the workforce system. WIOA, Sec. 121(h) describes the responsibilities of required partners, including SCSEP. Training and Employment Guidance

Letter (TEGL) 17-16, “Infrastructure Funding of the One-Stop Delivery System,” outlines how one-stop partners must determine and pay for infrastructure and additional costs in the local one-stop delivery systems. The SF-424A does not have a line item exclusively for infrastructure contributions. List your infrastructure contributions on the “Administrative,”

“Contractual,” or “Other” line as appropriate. If you are not paying any infrastructure contributions into the workforce system, explain why you are not doing so in the Budget and

Program Narrative. This explanation alone does not relieve any SCSEP grantee from the requirements of WIOA Sec. 121(h), but ETA will review an explanation before further discussions with a grantee.

Attachment III.a

III.a-1

Senior Community Service Employment Program (SCSEP) Program Narrative

Instructions Program Year 2020 – SCSEP State and Territory Grantees

All SCSEP state and territory grantees must provide a program narrative that concisely covers the areas below. State and territory grantees may use PY 2020 State Plan submissions to provide the following if it meets the criteria below. State and territory grantees that submitted WIOA Combined State Plans and SCSEP stand-alone plans may copy and paste that portion of their State Plan and attach it as applicable.

1. Services to Minorities (OAA Title V, Section 515). The minority report does not have participation and enrollment data for the three Pacific territories and the U.S. Virgin

Islands; these four grantees will answer the questions in terms of outcomes only. All other grantees must describe efforts to serve individuals from minority populations, as well as any disparities in those participants’ outcomes. Using the PY 2018 SCSEP

Minority Report (an interim report was distributed to grantees via email on March 12, 2020 for PY 2020 grant planning purposes), as well as SPARQ and InfoSPACE data for

PY 2019, grantees must describe:

Any significant disparities in enrollment levels or performance outcomes for minority individuals identified in the PY 2018 report, the extent to which those disparities existed in prior years, and the extent to which they continue to exist. Include:

a. The factors that may have caused these disparities in enrollment and outcomes; and

b. The steps you have already taken and/or plan to take to address any under-service or disparities in outcomes for minorities.

2. Organizational Structure, Monitoring, and Audits (Uniform Administrative

Guidance (2 CFR part 200). Describe the structure of your SCSEP project and explain how you will effectively manage any subprojects. Ensure that these descriptions are consistent with the information in your Budget Narrative. Include:

a. A description of your SCSEP key staff, including experience implementing SCSEP, primary responsibilities, and the amount of time each individual is assigned to the grant. If you have sub-recipients or local affiliates, include a table with their names, locations, the number of authorized positions for which they are responsible, and their years of experience implementing SCSEP;

b. A legible SCSEP organizational chart (may be an attachment) that depicts key

SCSEP staff and includes sub-recipients or local affiliates involved in implementing the grant (including host agencies);

c. A description of how you ensure that policies, procedures, and other important information are communicated and implemented throughout the program, and a description of how training will be provided to local staff, sub-recipients, or affiliates; and

d. A description of how you will monitor projects for program and financial compliance.

Attachment III.b

III.b-1

Senior Community Service Employment Program Grantee Statement of Work for PY 2020

Funding – Current SCSEP National Grantees

Senior Community Service Employment Program (SCSEP) grantees awarded funds for Program

Year (PY) 2020 will use these funds to provide eligible unemployed, low-income seniors with training to acquire the skills necessary to secure employment. The subsidized wages paid to participants provide needed income to seniors 55 and older with an added benefit to their communities from their service.

Authority for Funding, Activities, and Reporting:

The Department of Labor expects grantees to adhere to the current statutory and regulatory requirements for SCSEP, as contained in the following:

Funding Opportunity Announcement, FOA-ETA-20-09 (April 30, 2020);

TEGL 22-19, Program Year (PY) 2020 Planning Instructions and Allotments for Senior

Community Service Employment Program (SCSEP) State, Territory, and National Grantees; and Implementation of SCSEP Provisions of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) (May 28, 2020);

OAA Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);

Further Consolidated Appropriations Act of 2020, Pub. L. 116-94 (December 20, 2019);

SCSEP Final Rule, 75 Federal Register (FR) 537864 (September 1, 2010), published at 20

CFR Part 641;

TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18, 2017);

WIOA, Pub. L. 113-128, Sec. 121, Funding of One-Stop Infrastructure;

Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);

SCSEP Performance Data Collection Approval (Office of Management and

Budget No. 1205-0040) (expiration date November 30, 2021);

OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule, 78 FR 78589 (December 26, 2013), published at 2 CFR Part 200;

TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining Senior Community Service Employment Program (SCSEP) Eligibility (December 28, 2006);

VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56

(November 21, 2011);

The Fair Labor Standards Act of 1938, as amended through Pub. L. 115-141 (March 23, 2018);

2020 Federal Poverty Guidelines 85 FR 3026 (January 15, 2020); and

The Social Security Act of 1935, as amended through Pub. L. 89-97 (July 30, 1965).

Attachment III.b

III.b-2

Grantee Activities:

Accountability and transparency for use of PY 2020 funds are ensured through the following grantee activities:

Track participation and document program activities and directly enter data using the

SCSEP Performance and Results QPR (SPARQ) data collection and performance reporting system;

Provide SCSEP services within the counties/geographic areas, only as authorized in accordance with Program Year Equitable Distribution;

Develop and maintain appropriate management strategies to deal with fluctuations in funding, including recruitment and enrollment policies, and manage grant finds so as to avoid fluctuations in the number of hours per week in community service provided to participants;

Evaluate and adhere to termination policies as appropriate;

Ensure grievance policies are clear and available to all applicants and participants;

Recruit new host agencies and expand opportunities at existing host agencies;

Maintain individual durational limit (IDL) policies that ensure equitable and uniform practices for all SCSEP participants reaching their individual participation durational limits in PY 2020, including transition strategies, with any revised IDL policy approved by DOL to take effect no sooner than 120 days after approval;

Monitor and report efforts to serve minority individuals;

Protect against maintenance of effort violations;

Track all SCSEP grant funds and submit all required financial reports in a timely manner as determined by the Department of Labor (USDOL); and

Follow Programmatic Assurances as prescribed.

Ensure the least disruption for participants transitioning into and out of service areas.

The submission of an SF-424 Application for Federal Assistance signed by the grantee’s authorized representative, an SF-424A with a Budget Narrative, Program Narrative, and signed

Programmatic Assurances, and any Optional Special Requests constitute acceptance of this

Generic Statement of Work and the issuance of a PY 2020 grant agreement.

Attachment IV

IV-1

Senior Community Service Employment Program (SCSEP) Programmatic Assurances

Program Year 2020

You must certify that you will conform to these assurances throughout the period of the grant by checking each of the assurances below. These assurances apply fully to any sub-recipient, local project, or grantee staff involved in the delivery of services.

You agree to:

Recruitment and Selection of Participants

Develop and implement methods to recruit and select eligible participants to assure maximum participation in the program.

Use income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL No. 12-06 to determine and document participant eligibility.

Develop and implement methods to recruit minority populations to ensure at least proportional representation in your assigned service area as listed in the latest Minority

Report.

Develop and implement strategies to recruit applicants who have priority of service as defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans

Opportunity to Work) to Hire Heroes Act of 2011.

Individuals with priority are those who:

Are covered persons in accordance with the VOW (covered persons who are SCSEP-eligible must receive services instead of or before all non-covered persons);

Are 65 years or older;

Have a disability;

Have limited English proficiency;

Have low literacy skills;

Reside in a rural area;

Have low employment prospects;

Have failed to find employment after utilizing services provided under Title I of the

Workforce Innovation and Opportunity Act (WIOA); or

Are homeless or are at risk for homelessness.

Assessment

Assess participants at least twice per 12-month period, or more frequently if appropriate.

Use assessment information to determine the most appropriate community service assignments for participants.

IV-2

Individual Employment Plan (IEP)

Establish an initial goal of unsubsidized employment for all participants.

Update the IEP at least as frequently as assessments occur (at least twice per 12-month period).

Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes clear that unsubsidized employment is not feasible.

For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment, include a provision in the IEP to reflect other approaches to self-sufficiency, transition to other services or programs.

Rotate participants to a new host agency (or a different assignment within the host agency) based on a rotation policy approved by the Employment and Training

Administration (ETA) in the grant agreement and only after making an individualized determination that the rotation is in the best interest of the participant. Such rotation must further the acquisition of skills listed in the IEP.

Community Service Assignment

Base the initial community service assignment on the assessment made at enrollment.

Select only designated 501(c)(3) organizations or public agencies as host agencies.

Put in place procedures to ensure adequate supervision of participants at host agencies.

Ensure safe and healthy working conditions at the community service assignment through annual monitoring of the host agency site and annual safety consultation with the participant at the host agency site.

Recertification of Participants

Recertify the income eligibility of each participant at least once every 12 months, or more frequently if circumstances warrant.

Physical Examinations

Offer physical examinations to participants upon program entry, and each year thereafter, as a benefit of enrollment.

Obtain a written waiver from each participant who declines a physical examination.

Not obtain a copy or use the results of the physical examination to establish eligibility or for any other purpose.

IV-3

Host Agencies

Develop and implement methods for recruiting new host agencies to provide a variety of training options that enable participants to increase their skill level and transition to unsubsidized employment.

Comply with maintenance of effort: Ensure that community service assignments do not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. You must specifically ensure that community service assignments do not:

Displace currently employed workers (including partial displacement, such as a reduction in non-overtime work, wages, or employment benefits).

Impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed.

Assign or continue to assign a participant to perform the same work, or substantially the same work, as that performed by an individual who is on layoff.

Orientation

Provide orientations for participants and host agencies, including…