PJF DOT D5 Paris.pdf
PDF 1 MB Posted
- Solicitation number
- 22-416CMS-AGSV4-B-28619
- Issued by
- Illinois
About this file
This document is a Procurement Justification Form from the Illinois Department of Transportation (DOT) for the purchase and installation of accessories for DOT district five trucks, including toppers, covers, tailgate storage, floor mats, bed mats, and window tint. The DOT, in conjunction with the Department of Central Management Services (CMS), is soliciting bids to obtain the best pricing for these customizations, as the trucks were purchased without the necessary equipment to support the DOT's operational requirements. If this procurement is not approved, the DOT will be unable to fully perform its duties, and the trucks will be subject to increased wear and tear, leading to more maintenance and downtime.
The procurement seeks the most cost-effective solution to outfit the DOT district five trucks with the required accessories. The DOT and CMS are evaluating the pricing structure, which may include hourly rates or not-to-exceed amounts. No special conditions or set-asides are indicated in the document. The procurement is a new initiative to address the DOT's operational needs and ensure the trucks are properly equipped for their duties.
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Other files
| File | Type | Posted |
|---|---|---|
| CMS Standard Certifications 18.1~4.docx | DOCX document | |
| Notice of Electronic Submission Only v.22.1~49.pdf | ||
| CMS DOV Repair BOA DOT D-5.doc | DOC document |
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Central Management Services Procurement Justification Form V. 18.3 Page of Procurement Justification Programmatic Objective Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).
Economic Justification Describe the economic benefit for the procurement approach selected and anticipated return on investment. Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.
History/Background State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.
Impact if Project is Not Completed What Special Condition, If Any, is Applicable to Your Procurement?
What Special Condition, If Any, is Applicable to Your Procurement?
Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.
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| Response1: Purchase & installation of topper, covers, tailgate storage, floor mats, bed mat, and window tint for DOT district five trucks. |
| Response2: CMS/DOV is soliciting bids in order to obtain the best price for customizing DOT trucks for district five |
| Response3: When DOT purchased their trucks, it was without the attachments it needed to better perform the duties DOT requires from their drivers. DOT in conjunction with DOV determines what equipment and other items is needed for each truck for things such as storage and items that reduce the wear and tear of the constant use of the vehicle such as floor mats and bed covers. |
| Response4: If this procurement is not approved DOT will be unable to perform many of its duties and their trucks and equipment for those trucks will be subject to the elements which will require more maintenance than usual causing more downtime. |
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