PJF 4722.pdf
PDF 129 KB Posted
- Attached to
- Chairs-Security
- Solicitation number
- 18-448DOIT-SEC44-B-667
- Issued by
- Illinois
About this file
The document provided is a General Services Procurement Justification Form for the Illinois state government. It outlines the procurement of task chairs and conference room seating for the Security department, which has obtained federal grant funding that must be spent by June 30, 2018. The procurement will be conducted through a small purchase bid process to obtain competitive pricing on these items and maximize the use of the available federal funds. The chairs were previously purchased, but additional funding has been secured, and this procurement is intended to address the bureau's most pressing furniture needs.
The document indicates that if the federal funding is not used, it will be lost. No special conditions are noted for this procurement. The justification form provides the rationale and background for this procurement, emphasizing the time-sensitive nature of the federal grant and the importance of using these funds to meet the Security department's furniture requirements.
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Text version
CPO - General Services
Procurement Justification Form Procurement Justification Programmatic Objective
Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).
Economic Justification
Describe the economic benefit for the procurement approach selected and anticipated return on investment.
Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.
History/Background
State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.
Impact if Project is Not Completed
What Special Condition, if Any, is Applicable to Your Procurement?
What Special Condition, if Any, is Applicable to Your Procurement?
Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.
V.18.1
Procurement Justification
| Text1: Purchase task chairs and conference room seating for Security |
| Text2: Security has a federal grant for furniture that they would like to use to purchase the task and conference chairs with. These funds will be lost if they are not spent before 6/30/18. |
| Text3: Small purchase bid will allow us to obtain competitive pricing on these items to allow for more spending power with these federal funds. Chairs were previously purchased but further funding was obtained and the bureau has determined this to be their most pressing need. |
| Text4: Federal funding will be lost if the funding is not used. |
| Dropdown5: [None] |
| Text6: |
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