Pizza Bid 2019.pdf

Request for Proposal

Date: May 28, 2019

Keys Grace Academy will accept sealed bids for:

“Pizza Bid” for Keys Grace Academy, Great Lakes Academy, Hope Academy, Loyola High School, University Yes Academy, New Paradigm College Prep, New Paradigm Glazer Academy, New Paradigm Loving Academy, Dr. Joseph F. Pollack Academic Center of Excellence (PACE), Esculela Avancemos Academy.

Sealed bids shall be submitted to Rhonda Gappy, Lead Administrator, Keys Grace Academy administration offices, 27321 Hampden Street, Madison Heights, MI 48071. (The Admin Office is located inside of the Keys Grace Academy.) Bids are to be submitted no later than 2:00 PM local time on Tuesday, June 11, 2019.

Late bids will not be considered. Bids will be publicly opened immediately following the close of receiving bids. No oral, email, telephonic or telegraphic proposals shall be considered.

In compliance with MCL 380.1267 a sworn and notarized statement disclosing any familial relationships that exist between the owner or any employee of the bidder and any member of the Keys Grace Academy Board or their Administration must be included with the bid. Bids without a sworn and notarized disclosure statement shall not be accepted. The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

All prices quoted are to be F.O.B., Madison Heights, Michigan. All purchases are exempt from all taxes, including state and federal taxes. Exemption certificates will be furnished upon request. All bids shall be firm for ninety (90) days from the opening of the bids. All bids to be considered must meet or exceed all specifications attached.

The Boards of Education reserves the right to waive any irregularities, to accept or reject any or all bids, in whole or in part; or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder when in the opinion of the Boards such action best serves the Academy’s interest.

The contents of RFP and Bidder’s (also referred to as Contractor in these documents) Proposal will become contractual obligations, if a contract ensues. Failure of the Bidder to accept these obligations will result in cancellation of the award. Award of a contract by the Academy is subject to the Contractor executing a Contract, which shall incorporate the contents of this RFP and the Contractor’s Proposal and final approval if the same by the Academy’s legal counsel.

Bids are to be submitted on our Bid Proposal Form, signed by the bidder, in a sealed envelope clearly marked.

Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Rhonda Gappy, Lead Administrator Keys Grace Academy 27321 Hampden Street Madison Heights, MI 48071

“Pizza BID

One (1) copy of the bid form should be retained for your files. Any questions pertaining to this bid should be directed to:

Contact Academy Phone Rhonda Gappy, Lead Administrator Keys Grace Academy (248) 629-7700

INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS:

1. Proposal / Length of Contract / Alternate Options:

a. Furnish Bread Products according to the attached specifications.

b. A contract will be bid for one (1) school year: 2019/2020. The bid also has the option to extend the contract for two one-year extensions, 2020/2021 and 2021/2022. The Academy must give an affirmative notice for the bid to continue.

The two renewable years will be confirmed based on performance. The company will be notified each year by May 1st of each renewable year.

2. Receipt of Bids / Bid Opening:

Bids will be received at Keys Grace Academy, 27321 Hampden Street, Madison Heights, MI 48071. Bids are to be submitted no later than 2:00PM local time on Tuesday, June 11, 2019.

The Admin offices are located inside of Keys Grace Academy. Call 248-629-7700 if you need directions. Bids will be publicly opened at this time. Late bids will not be accepted. No oral, e-mail, telephonic or telegraphic proposals shall be considered.

3. Product Specification /Conditions:

See estimated quantities and product specifications attached

4. Delivery and Ordering Requirements:

Delivery times may change according to school scheduling. Delivery is to be made to the kitchen entry of the school that has ordered pizza at the times designated to allow the manager’s time to prepare the food on the line. A Food Service employee must be handed the delivery ticket to verify they received the bill and that it was left at time of delivery. Pizzas must be fresh upon delivery and make sure the hold temperature is at or above 145 degrees. Pizzas must be delivered in clean bags or carriers. We need prices for both cheese and pepperoni, 10 cuts.

Delivery is to be made in accordance to attached schedule.

If deviation in delivery is necessary, the Food Service Director must approve it. Delivery buildings, addresses and times are attached.

Deliveries shall be made on the dates that school is scheduled, as indicated by each school Academy.

5. Invoicing/Billing:

Billing: Total invoicing, detailed by location, shall be presented to the Director/Supervisor of Food Services at Keys Grace Academy on a weekly basis. Cash discounts for payment within terms may be presented as an addendum to the bid document and will be considered at the time of the decision of the award.

Weekly invoices should be sent to:

Academy Contact Address Phone

Keys Grace Academy Rhonda Gappy, Lead Administrator 27321 Hampden Street Madison Heights, MI 48071

(248)629-7700

6. Submittal of Bid:

Before submitting a bid, bidders shall carefully read all of the specifications in order to avoid omission or duplications and to ensure a complete project, bidders shall visit the premises, verify site conditions and conditions under which work under the contract must be conducted. Submission of a bid signifies that the bidder has visited the project premises, has made examinations and verifications and is fully conversant with all conditions under which the work is to be performed. No claims for additional compensation will be considered or paid to the successful bidder, due to said successful bidder’s failure to be so informed.

Bids shall be submitted in duplicate on forms provided by the Academy and shall be delivered in a sealed, opaque envelope clearly marked as to the contents to the attention of:

Rhonda Gappy Keys Grace Academy 27321 Hampden Street Madison Heights, Michigan 48071 –Multi Charter Bread Products Bid

7. Withdrawal of Bids:

Any bidder may withdraw his bid at any time prior to the scheduled time for receipt of bids. No proposals may be withdrawn for at least sixty (60) days after the scheduled closing time of the bid.

8. Bids, Notifications, Claims and Statements shall be signed as follows:

Corporations; Signature of officials shall be accompanied by a certified copy of resolution of the Board of Directors authorizing the individual signing to bind the corporation. Affix official corporate seal.

Partnerships; Signature of official shall be accompanied by a certified copy of the Power of Attorney authorizing the individual signing to bind all partners.

9. Compliance with School Safety Initiative Legislation:

Meeting the requirements of the School Safety Initiative Legislation, being MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g.

The Bidder acknowledges and agrees that unless the Academy notifies the Bidder that it is not subject to the provisions of Michigan Public Act 84 of 2006, as amended, the Bidder will have any and all of its agents, employees or representatives who will be on any Academy premises, fingerprinted and subjected to criminal history and background checks through the Michigan State Police and Federal Bureau of Investigation, as detailed in Public Act 84 of 2006, as amended, prior to commencing any work under this Contract by presenting themselves, or any of its agents, employees or representatives, for proper fingerprinting and criminal backgrounds checks, as directed by the Academy, or provide written notification to the Academy that Bidder or its employee(s) has previously completed fingerprinting and a criminal history and background check in connection with contracting or working for another Michigan school Academy, intermediate school Academy, public school academy or nonpublic school (each an “Agency”) and consents to the sharing or transferring of the appropriate fingerprinting and criminal history background report from the other Agency.

If Bidder wishes to receive a copy of any report, it shall have the employee provide written consent to the Academy acknowledging its consent to provide Bidder with a copy of the report at the time fingerprinting and background checks are initiated.

Additionally, unless notified it is not subject to Michigan Public Act 84 of 2006, as amended, the Bidder represents and warrants to the Academy that it will at all times during the Initial Term or any Renewal Term of this Contract be in compliance with the provisions of Michigan Public Act 84 of 2006, as amended, including, but not limited to, reporting to the Academy within 3 business days of when any of its agents, employees or representatives who will be on the Academy’s premises, is/are charged with a crime listed in Section 1535a(1) or 1539b(1) of the Revised School Code, being MCL 380.1535a(1) and 380.1539b(1), or a substantially similar law, and to immediately report to the Academy if that person is subsequently convicted, plead guilty or plead no contest to that crime.

The Bidder shall indemnify, defend and hold the Academy, its employees, Board of Education, and each member thereof, agents and consultants, harmless from and against any and all claims, counter-claims, suits, debts, demands, actions, judgments, liens, liabilities, costs, expenses, including actual attorney’s fees and actual expert witness fees, arising out of or in connection with any violation of, or the Bidder’s failure to comply with, the requirements of Michigan Public Act 84 of 2006, as amended, or this paragraph.

The Bidder shall be responsible for all costs and expenses associated with the above-required fingerprinting and background checks. The Bidder shall supply all necessary data and information, as requested by the Academy, to enable the Academy to properly submit Bidder and its employees and agents for inclusion in the State of Michigan Department of Education’s list of “registered educational personnel.”

10. Insurance Requirements:

The Contractor shall protect, defend and indemnify the Academy’s, its officers, agents, servants, volunteers, and employees from any and all liabilities, claims, liens, demands, and costs of whatsoever kind and nature which may result in injury or death to any persons, and for any result in injury or death to any person, and for loss or damage to any property, including property owned or in the care, custody, or control of the Academy’s in connection with or in any way incident to or arising out of the occupancy, use, with this Agreement resulting in whole or in part from negligent acts or omissions of the Contractor, any Subcontractor, or any employee, agent or representative of the Contractor or any Subcontractor.

The Contractor shall maintain, at its expense, during the term of this contract the following insurance:

a. Worker’s Compensation Insurance with statutory limits and Employer’s Liability

Insurance with a minimum limit of $1,000,000 each occurrence.

b. Comprehensive General Liability Insurance with a minimum combined single limit of $1,000,000 per occurrence in the same amount made for bodily injury and property damage. Policy is to include products and completed operations, cross liability, broad form property damage, independent contractors, and contractual liability coverage. Policy shall be endorsed to provide sixty (60) days written notice to the Academy of any material change of coverage, cancellation, or non-renewal of coverage.

c. If Subcontractors are likely to be used, the Comprehensive General Liability policy shall include coverage for independent Contractors.

d. Owner’s Contractor’s Protective Policy-comprehensive in the name of the Owner, with a minimum combined single limit of $1,000,000 per occurrence in the same amount for bodily injury or property damage.

e. Automobile Liability insurance covering all owned, hired, and non-owned vehicles with personal protection insurance and property insurance to comply with the provisions of the Michigan no-fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each occurrence of bodily injury and property damage.

f. All insurance policies shall be issued by companies licensed to do business in the

State of Michigan. The companies issuing the policies must be domestic (on-shore) companies and have an A rating by AM Best.

g. The Contractor shall be responsible for payment of all deductibles contained in any insurance policy required in this contract.

11. Academy Is An Equal Opportunity Employer:

The Academy is an Equal Opportunity Employer. Pursuant to the Executive Order 11246 as amended, you are advised that under the provisions of this order, Contractors and Subcontractors are obligated to take affirmative action to provide equal opportunity without regard to race, creed, color, national origin, age or sex.

12. Michigan Right to Know Law:

Huron Valley Schools will comply with the Michigan Right to Know Law by informing Contractors of hazardous chemicals to which they may be exposed. All Contractors will be required to provide Material Safety Data Sheets for any hazardous chemicals brought to the workplace. The Contractor shall comply with all applicable provisions of the Occupational Safety and Health Act for the duration of the specified work.

13. Iran Economics Sanctions Act

Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, PA 516 of 2012.

14. Familial Relationship Disclosure

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Board, or the superintendent of the academy.

15. General Conditions:

The Boards of Education reserve the right to accept or reject any or all proposals, to waive irregularities, and to accept a proposal which, in the Boards’ opinion, is in the Academies’ best interest.

The Academy reserves the right to declare as non-responsive, and reject, any bid which is incomplete or where material information requested in not furnished, or where indirect or incomplete answers or information is provided.

In the event, the Administration Building is closed due to unforeseen circumstances on the day Proposals are due, Proposals will be due at the same time on the next day that the Academy and/or the Administration Building is open.

Negligence in preparation, improper preparation, errors in, or omissions from, proposal shall not relieve a bidder from fulfillment of any and all obligations and requirements of the proposed Contract Documents.

Any exceptions to the terms and conditions contained in this RFP or any special considerations or conditions requested or required by the Contractor MUST be specifically enumerated by the Contractor and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of this RFP cannot be met by, or in the Contractor’s opinion should not be applicable to, the

Contractor. The Contractor shall be required and expected to meet the specifications and the requirements as set forth in this RFP in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the Academy

No responsibility shall attach to the Academy, or the authorized representatives of either one, for the premature opening of any proposal, which is not properly addressed and identified.

The Contract Documents, as outlined in the executed Agreement, shall imply the inclusion of the entire agreement between the parties thereto, and the Contractor shall not claim any modification thereof resulting from any representation or promise made at any time by an officer, agent or employee of the Academy or by any other person.

Rhonda Gappy, Lead Administrator

Madison Heights, MI 48071

ESTIMATED QUANTITIES

The following quantities are based upon figures from the 2018-19 school year.

Location Delivery Items Keys Grace Academy 10:30 AM Weekly 55 Cheese PACE Academy 10:15AM Bi-Weekly 15 Cheese; 27 Pepperoni PACE Academy 12:00PM 15 Cheese; 29 Pepperoni Esculela Avancemos Academy

10:30 AM Weekly

30 Cheese

Hope Academy 10:30 AM Bi-Weekly 20 Cheese; 20 Pepperoni Great Lakes Academy 10:45 AM Bi-Weekly 18 Pepperoni Loyola High School 10:45 AM Weekly 15 Pepperoni University Yes Academy 10:45 AM Bo Weekly 20 Cheese; 20 Pepperoni New Paradigm College Prep 10:30 AM Weekly 15 Cheese New Paradigm Glazer

10:30AM Weekly

35 Pepperoni

New Paradigm Loving

10:30AM Weekly

18 Cheese

BUILDING ADDRESS CITY-STATE-ZIP

Madison Heights, MI 48089

Great Lakes Academy

46312 Woodward Ave.

Pontiac, MI 48342

Hope Academy

12121 Broadstreet Ave.

Detroit, MI 48204

Loyola High School

15325 Pinehurst Street

Detroit, MI 48238

University Yes Academy

14669 Curtis Street

Detroit, MI 48235

New Paradigm College Prep 2450 S Beatrice Street Detroit, MI 48217 New Paradigm Glazer

2001 La Belle Street

Detroit, MI 48238

New Paradigm Loving

1000 Lynn Street

Detroit, MI 48211

PACE 23777 Southfield Rd. Southfield, MI 48075 Esculela Avancemos

1000 Sainte Anne St

Detroit, MI 48216

Deliveries to be made to the following locations for:

16. Contract Award:

Bids will be publicly opened at the Keys Grace Academy Administration Office, 27321 Hampden Street, Madison Heights, MI 48071 at 2:00 PM Tuesday, June 11, 2019.

Note that service will commence for 2019/2020 school year on July 1st and end June 30, 2020. (Please refer to Page 2 on length of contract).

Keys Grace Academy Pizza Bid

BID PROPOSAL FORM Company Name:______________________ Keys Grace Academy 2019/2020

One-Year Bid with 2 renewals possible The undersigned certifies that the bid contained herein meets or exceeds specifications.

ITEM PRICE Per Pizza

Cheese Pizza

Pepperoni Pizza

1. Can you meet each Academy’s delivery requirements? r Yes r No

Exceptions:_____________________________________________

2. Billing Discounts? r Yes – terms: __________________; r No

3. Do you conduct background checks on your employees? r Yes r No

4. Acknowledge receipt of Addendums:

5. All of the Iran Economic Sanctions affidavits included? r Yes r No

All of the Familial Relationship affidavits included? r Yes r No

6. Are you on the Excluded Parties List, which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404? r Yes r No r Unknown Provide your DUNS number, if you have one: ____________________________

7. At least 3 references with contact person:

Company: _____________________ Contact: ____________________ Phone:

Company: _____________________ Contact: ____________________ Phone:

Company: _____________________ Contact: ____________________ Phone:

COMPANY NAME:

ADDRESS:

AUTHORIZED SIGNATURE:

AUTHORIZED NAME (please print):

TITLE: ______________________________________________ DATE: ________________

PHONE #: _____________________________FAX#:________________________

E-MAIL: ___________________________________________________________

BID PROPOSAL FORM continued

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Keys Grace Academy’ (the “School Academy”) Request For Proposals for the Academy Pizza Bid (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School Academy’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 20____, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Keys Grace Academy Board or the Keys Grace Academy Lead Administrator must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Keys Grace Academy Schools Board are: Chris Kattola, Dr. Ramy Alosachie, Chris Yousif, Zainab Hazimi, Farah Anion.

The Keys Grace Academy Lead Administrator: Rhonda Gappy

€ The Following are the familial relationships:

€ There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan My commission expires: ____/____/________