PIN 876285_Advertisement (Appendix 14-8)_OCT 2026.pdf

Revised May 2025

Appendix 14-8: Notice to Bidders – Advertisement of Bid

Appendix 14-8: Notice to Bidders – Advertisement of Bid

Notice is hereby given that the Town of East Fishkill will accept sealed bids for:

RT 52 Pedestrian and Intersection Improvements

PIN 8762.85

Contract ID# D040861 Town Contract Number: ED2026.02

The Owner is the Town of East Fishkill and the work site is located in the Town of East Fishkill. The projects limits extend from: Corporate Park Drive on the west end extending eastward to approximately 350’ east of the entrance to John Jay High School. Improvements will occur intermittently on both sides NYS Route 52 closing gaps in the existing sidewalk network.

The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: Concrete sidewalks and concrete curbing on both sides of NYS Route 52 filling gaps in the existing sidewalk network. Work also includes a culvert extension, drainage improvements, pedestrian lighting, signage, striping and new and replacement crosswalks. Additionally, traffic calming measures in the form of curbed islands along Route 52 will also be installed.

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on September 1, 2026 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

The DBE goal for this project is: 0% There are no MBE/WBE/SDVOB goals for this project.

The EEO Employment goals for this project are: 6.4% Minority Employment Goal 6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://ebo.dot.ny.gov/.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the office of Town Clerk’s Office at the East Fishkill Town Hall: 330 Route 376 in Hopewell Junction between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. Contract documents are also available at the New York State Contract Reporter website:

www.nyscr.ny.gov.

No questions or inquiries regarding this bid will be accepted within five (5) business days prior to the bid opening.

https://ebo.dot.ny.gov/ http://www.nyscr.ny.gov/

Revised May 2025

Appendix 14-8: Notice to Bidders –

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive notification of Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

Notification of Addenda will be emailed from HVEA Engineers to Bidders listed on the official Plan Holders List. Addenda will be made available on the New York State Contract Reporter website:

www.nyscr.ny.gov. An emailed response from the Bidder to the notification of Addenda sent by HVEA Engineers will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on the Bid Form and the Acknowledgement of Receipt of Addenda. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to Brendan Fitzgerald, P.E., HVEA Engineers either through email at: bfitzgerald@hveapc.com or by telephone at 845-838-3600.

Bidders shall promptly notify Brendan Fitzgerald of any errors, omissions, conflicts or ambiguity within the Contract Documents within 5 days of bid opening.

****PROSPECTIVE BIDDERS SHALL NOTE THE FOLLOWING****

The bid proposal includes three Bid Alternates. Bid Alternate No. 1, No. 2 and No. 3 are “add items”.

Specifically, the award will be based on the following:

• The price of the Base Bid plus the price of Bid Alternate No. 1 will be used to determine the low bidder and will be the basis for the award; however,

• If all the bids for the Base Bid plus Bid Alternate No. 1 exceed the budgeted construction amount, the Base Bid plus Bid Alternate No. 2 will be used to determine the low bidder and will be the basis for the award; however,

• If all the bids for the Base Bid plus Bid Alternate No. 2 exceed the budgeted construction amount, the Base Bid plus Bid Alternate No. 3 will be used to determine the low bidder and will be the basis for the award; however,

• If all the bids for the Base Bid plus Bid Alternate No. 3 exceed the budgeted construction amount, the Base Bid will be used to determine the low bidder and will be the basis for the award.

The budgeted construction amount will be announced before any bids are opened.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, Lobbying Certifications, and for federally funded contracts the completed DBE Participation Package (i.e., Summary of DBE commitments, DBE confirmations, and/or good faith effort (if required), as well as, the Bidder’s List (CONR 80LL) with information about all quotes received from DBE and non-DBE Subcontractors prior to letting.

This is a unit price bid contract. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

http://www.nyscr.ny.gov/

Revised May 2025 Appendix 14-8: Notice to Bidders –

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid (Base Bid plus Bid Alternate No. 1) in the form and subject to the conditions provided in the Important Bidder Information.

Bids to be considered must be received in a sealed envelope at Town of East Fishkill Town Clerk’s Office, 330 Route 376, Hopewell Junction, NY 12533 by 12:00 p.m., local time, on November 13th at which time they will be publicly opened and read aloud in the Town Clerk’s Office. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID ENCLOSED: RT 52 PEDESTRIAN AND INTERSECTION IMPROVEMENTS”, with the Contractor name, address, federal identification number and Project Identification Number (PIN) on the envelope.

For bids to be considered, the Bidder must be registered with the NYS Department of Labor (DOL) prior to submitting a bid. Bids from unregistered Contractors shall be declared non-responsive.

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instructions for completion online at https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

The Town of East Fishkill reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids.

All bids are subject to final review and approval by the Town of East Fishkill Town Board before any award of contract may be made. Receipt of bids by the Town of East Fishkill shall not be construed as authority to bind the Town of East Fishkill.

The work will be substantially completed by September 3, 2027 and completed and ready for final payment on December 31, 2027. Substantial completion includes all curbing, islands and sidewalks.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction

Revised May 2025 Appendix 14-8: Notice to Bidders –

Owners Contact (Town of East Fishkill) Engineer’s Contact (HVEA Engineers) Scott Bryant, P.E. Brendan Fitzgerald, P.E.

Town Engineer Project Manager 330 Route 376 560 Route 52, Suite 201 Hopewell Junction, NY 12533 Beacon, NY 12508

(845) 221-2428 (845) 838-3600 bryants@eastfishkillny.gov bfitzgerald@hveapc.com mailto:bryants@eastfishkillny.gov mailto:bfitzgerald@hveapc.com

Appendix 14-8: Notice to Bidders – Advertisement of Bid