PIBAVC Janitorial Services Scope of Work 12-2025.docx

Name or Title of the Service or Supply: Janitorial Services Ordering Division and address: ODNR, Division of Wildlife, Put-In-Bay Aquatic Visitor Center 360 W Shore Blvd., Put-In-Bay, OH 43456

Specifications Supply Information:

· Mops, vacuums, powered floor scrubber-vac, extendable dusters, and handheld dusters provided.

· Paper products, hand soap, and trash bags provided.

· Cleaning products are available, or service provider can use their own products once approved.

FIELD 1: Deep Cleaning Tasks:

Interior

· Thoroughly dust and wipe all horizontal and vertical surfaces, including high ledges, door frames, trim, and exhibit casings.

· Wash interior windows, glass doors, and windowsills.

· Vacuum and shampoo all entry carpets and mats.

· Scrub and sanitize flooring; remove buildup along edges and corners.

· Deep clean and disinfect all restrooms (walls, partitions, sinks, toilets, floors, mirrors).

· Clean and polish stainless steel, drinking fountains, and fixtures.

· Wipe and disinfect light switches, handrails, and door handles.

· Clean and sanitize all staff and public break areas (tables, chairs, sinks, counters, appliances).

· Dust and vacuum HVAC vents, baseboards, and lighting fixtures

· Remove cobwebs and insect debris from ceilings, corners, and window frames.

· Spot clean interior walls and doors.

· Empty and disinfect trash and recycling containers.

Exterior

· Wash exterior entry doors.

· Power-wash entry landing, steps, and walkways.

· Clean exterior lighting fixtures and remove insect accumulation.

· Clean and wipe down outdoor signage, railings, benches, and trash receptacles.

· Remove cobwebs and debris from around windows, soffits, and eaves.

FIELD 2: General Weekly Cleaning Tasks

Interior

· Sweep, vacuum, and mop all public floors.

· Clean and disinfect restrooms (toilets, sinks, mirrors, counters, floors).

· Empty and replace liners in all trash and recycling receptacles.

· Wipe and disinfect high-touch surfaces (door handles, railings, exhibit cases, switches).

· Clean and polish entry doors and interior glass.

· Spot-dust furniture, ledges, and horizontal surfaces.

· Check and restock restroom supplies (paper, soap, sanitizer).

· Clean staff kitchenette and sink area, wipe counters and tables.

· Remove any visible cobwebs or insect debris from windows and walls.

Exterior

· Sweep entryways and front steps.

· Clean exterior door glass and handles.

· Empty outdoor trash receptacles.

· Remove debris or litter from around the building perimeter.

Specific dates on which services are to be conducted, due to scheduling or weather-related conflicts, are subject to change with the approval of the site manager and service provider.

Supplies: ODNR, Division of Wildlife, Put-in-Bay Aquatic Visitor Center will provide the supplies needed to complete the janitorial service. The supplier will be responsible to report the need for more supplies, when the supplies are low, giving ample time for purchasing & restocking the inventory.

Delivery ODNR, Division of Wildlife, ODNR, Division of Wildlife, Put-In-Bay Aquatic Visitor Center 360 W Shore Blvd., Put-In-Bay, OH 43456 Contact: Steve Norton – Phone #: 419-742-0008 – E-mail: stephen.norton@dnr.ohio.gov Service Schedule:

· Provide three deep cleanings per operating season: May, July and October.

· Provide general cleaning once a week between June 1 and Oct. 1.

· Cleaning must be done on Mondays when the facility is closed to the public.

Dates for Weekly Cleaning. Deep cleaning dates to be established with the service provider.

· June 1, 8, 15, 22, 29

· July 6, 13, 20, 27

· August 3, 10, 17, 24, 31

· September 7, 14, 21, 28

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact A site visit is required and is available by appointment only. To schedule an appointment, contact: Site Manager Stephen Norton at Stephen.Norton@dnr.ohio.gov or 419-742-0008.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

All bidders must sign and attach the Standard Affirmation & Disclosure Form to their bid in Ohio Buys. This may be signed electronically through Adobe or through a wet signature. If this is not attached, the winning bidder will be asked to sign before a contract can be routed for review.

Bill to information:

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS) There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: (614) 485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 image1.png