Physician_Services_(Addendum_#8_Revision).pdf

2022-RFP-082

PHYSICIAN SERVICES

Pierce County

930 Tacoma Avenue S

Tacoma, WA 98402

RELEASE DATE: December 30, 2022

DEADLINE FOR QUESTIONS: April 24, 2023

RESPONSE DEADLINE: April 28, 2023, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/piercecountywa https://secure.procurenow.com/portal/%7bproject.government.code%7d

Pierce County

REQUEST FOR PROPOSAL

Physician Services

I. Introduction II. Request for Proposal

III. RFP General Terms & Conditions IV. Evaluation V. Scope of Work

VI. Vendor Questionnaire

Attachments:

A - sample_PSA

B - Sample E-Verify Form

Request For Proposal #2022-RFP-082 Title: Physician Services

1. INTRODUCTION

1.1. Summary

The Juvenile Court is soliciting proposals to provide part-time Medical Services coverage to Juvenile

Offenders. These juveniles are housed at the Pierce County Juvenile Court Juvenile Detention Center.

The Detention Center has a maximum bed capacity of 107 youth. However, the average daily population is less than 13 youth. The contractor would be required to provide health care and screening on a consistent basis, while arranging for back-up coverage in the event of sickness or vacations. Services involve providing up to four (4) hours of on-site clinic per week that allows at least twice weekly Doctor or Nurse Practitioner’s call to treat ongoing medical concerns. The full particulars may be viewed under

Scope of Work.

1.2. Background

n/a

1.3. Contact Information

Andrew Robson

Procurement and Contracts Specialist

950 Fawcett Ave.

Tacoma, WA 98402

Email: andrew.robson@piercecountywa.gov

Phone: (253) 798-6647

Department:

Procurement and Contract Division

Department Head:

Gary Robinson

Director of Finance

1.4. Timeline

Release Project Date December 30, 2022

Question Submission Deadline April 24, 2023, 4:00pm

Proposal Submission Deadline April 28, 2023, 4:00pm mailto:andrew.robson@piercecountywa.gov tel:(253)798-6647

Proposals will be evaluated and, if multiple proposers are deemed capable of meeting the requirements, interviews may be held wi

Approximately three weeks after proposal submission deadline

Estimated date of notice of intention to negotiate a contract with the selected proposer

Approximately six weeks after proposal submision deadline.

Estimated Date of Contract Execution Approximately eight weeks After proposal submission deadline.

2. REQUEST FOR PROPOSAL

2022-RFP-082, Physician Services

2.1. PROCUREMENT DOCUMENTS & RFP'S HOLDER LIST

BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the

FOLLOWER'S list in the County's eProcurement Portal. Notifications for bid updates, addendum and other bid information will be sent to all bidders who register on the Pierce County eProcurement Portal.

2.2. PROCUREMENT QUESTIONS

All questions must be submitted within the County's eProcurement Portal, under the Questions and

Answer Section not later than 4:00 pm on Monday, April 24, 2023. Bidders must be registered in the eProcurement Portal software in order to submit questions, receive addenda, notifications and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services and the Finance Department before

4:00 pm on Friday, April 28, 2023. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals.

2.3. Expected Term of Resulting Agreement

The initial contract period is anticipated to be for 12 months The County has the option of renewing for an additional Four Years after initial contract is executed. The actual schedule will be negotiated with the selected firm based on consultant and agency staff availability and finalized scope of work.

Value of Resulting Contract: NO VALUE

2.4. Submittal Checklist

For proposals to be considered the following must be included in your submittal:

Name, local address, email address, and phone number of the firm making the proposal.

The names and number of years the firm has been in business under current or previous names or additional assumed business names.

https://procurement.opengov.com/portal/piercecountywa

The name and resume of each individual who would be assigned to this project and each individual assigned to backup each primary person in his/her absence, together with similar information for each individual to be provided under any subcontract.

The name and title of the person authorized to execute a contract on behalf of the firm.

Any additional services or procedures of benefit to the County not specifically required by this Request for Proposal, which the Contractor offers to provide.

A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements.

Provide a copy of the Proposer’s Master Service Agreement outlining all terms and conditions proposed by the vendor.

Complete pricing for all services in the proposal.

References listing customers with contracts for similar services.

The caption, cause number, Court, Counsel, and general summary of any litigation pending or judgment rendered within the past three (3) years involving the proposer.

Acknowledgement (via the County's eProcurement Portal) of each addendum issued

By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The

Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the

County because of this solicitation.

Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails or fax submittals are acceptable.

3. RFP GENERAL TERMS & CONDITIONS

Reserved Rights and Procedures:

1. Pierce County expressly reserves the following rights:

a. To waive any and/or all irregularities in the proposals submitted.

b. To reject any or all proposals or portions thereof.

c. To base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.

d. To make the award to any vendor or combination of vendors whose proposal(s), in the opinion of the

County, is in the best interest of the County.

2. Pierce County cannot accept late proposals.

3. Reimbursement: The County will not reimburse proposers for any costs involved in the preparation and submission of responses to this RFP or in the preparation for and attendance at subsequent interviews.

4. Cooperative Purchasing

The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases.

Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

5. Public Records and Proprietary Material

Proposers should be aware that any records they submit to the County or that are used by the County even if the proposers possess the records may be public records under the Washington Public Records

Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Proposers should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.

Proposers should clearly mark any record they believe is exempt from disclosure.

6. Title VI Compliance

Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

7. E-Verify

Pierce County requires that contracted vendor attest to participation in the E-Verify program. A sample

E-Verify form will be attached to this solicitation and will be required to be completed by the awarded vendor and returned with contract documents.

4. EVALUATION

No. Evaluation Criteria Scoring Method Weight (Points)

1. The ability of the firm to provide the proposed services based on the contemplated scope of work and volume of business.

N/A N/A

2. The experience of the firm, length of time in business, and other matters relating to relevant experience.

N/A N/A

3. Experience of the individuals who will be assigned to provide the proposed services.

N/A N/A

4. Appropriateness and flexibility of pricing arrangements N/A N/A

5. Customer references either submitted with the proposal or gathered by the County.

N/A N/A

6. The firm's proposed approach to this work, including compliance with requirements, innovative offerings, services offered and other related matters.

N/A N/A

7. Past performance when providing services to the County.

N/A N/A

8. Other information as appropriate. N/A N/A

5. SCOPE OF WORK

5.1. Scope of Work

Contractor shall provide the following services:

1. Physician services will be provided by physicians and nurse practitioners designated by contracted

Medical Facility.

2. Comprehensive medical examination by MD within 7 days of admission to the facility when identified by LPN. This will include STD screening unless not indicated by history.

3. Treatment prescription, including referrals to specialists and other services as indicated.

4. Follow-up performed on-site or arranged off site as indicated.

5. 24 hour/day triaging by phone at RN level, with access to Mary Bridge Children’s Hospital medical facilities and resources.

Contractor shall provide up to 4 hours of on-site clinic per week. Additional hours will be provided as needed. On site health care will include those cases which are triaged and prioritized by the LPN. Health care and screening will be provided to youth that are in custody at Remann Hall for at least 7 days when identified by the LPN. Care will be coordinated with the youth’s primary care provider if one is identified. Contractor will be available for telehealth services when needed and appropriate.

Acute injuries and illnesses will be attended to daily, thus decreasing the number of off-site referrals.

Communicable diseases such as HIV, Chlamydia, Gonorrhea, Syphilis, HPV, Hepatitis B and C, lice, Scabies and Herpes will be identified, and treatment started. This will decrease the spread of these diseases.

A physician or nurse practitioner will also be available via pager during the workday and after hours on-call service will be available when not on site.

6. VENDOR QUESTIONNAIRE

6.1. ........................................................................................................ Pr oposer Confirmation*

As an authorized representative of the proposer, having carefully examined the Request for

Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.

I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.

I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).

In order to induce the County to consider this proposal, the proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to Pierce County.

☐ Please confirm

*Response required

6.2. ........................................................................................................ Ple ase Confirm *

By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The

Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the

County because of this solicitation.

☐ Please confirm

*Response required

6.3. ........................................................................................................ Pr oposal *

Upload Proposal

6.4. ........................................................................................................ Pr ovide a copy of the Proposer’s Master Service Agreement outlining all terms and conditions proposed by the vendor (if different from the SAMPLE PSA attached by the County)

6.5. ........................................................................................................ Co mpany Information

6.5.1. Authorized Individual*

Please provide:

The name and title of the person authorized to execute a contract on behalf of the firm.

6.5.2. Company Information *

Please enter

A. Name, local address, email address, and phone number of the firm making the proposal.

B. The names and number of years the firm has been in business under current or previous names or additional assumed business names.

C. The name and resume of each individual who would be assigned to this project and each individual assigned to backup each primary person in his/her absence, together with similar information for each individual to be provided under any subcontract. (upload resume in separate question)

D. The name and title of the person authorized to execute a contract on behalf of the firm.

E. Any additional services or procedures of benefit to the County not specifically required by this

Request for Proposal, which the Contractor offers to provide.

F. A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements.

6.5.3. Additional Services

Please provide:

Any additional services or procedures of benefit to the County not specifically required by this

Request for Proposal, which the Contractor offers to provide.

6.5.4. Exceptions

Please provide (if any):

A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements.