PHX-SS-26-015 Restricted_Competition - Crucial Learning.pdf

RFQ - Core Strengths / SDI 2.0

DEPARTMENT OF HEALTH AND HUMAN SERVICES

INDIAN HEALTH SERVICE

PHOENIX AREA INDIAN HEALTH SERVICE

REQUEST FOR QUOTATIONS (RFQ) - RESTRICTED COMPETITION

Core Strengths / Strength Deployment Inventory (SDI) 2.0

Solicitation Number PHX-SS-26-015

Agency Department of Health and Human Services (HHS), Indian Health Service (IHS)

Office Phoenix Area Indian Health Service (PAIHS)

Acquisition Method RFO FAR Part 12 - Commercial Products and Commercial Services

Competition Restricted Competition - RFO FAR 12.102(a) Contract Type Firm-Fixed-Price Purchase Order Period of Performance Thirty-six (36) months from date of award

NAICS Code 541611 – Administrative Management and General Management Consulting Services

PSC R408 – Program Management/Support Services Quotation Due Date/Time August 21, 2026, 2PM Arizona Time

RESTRICTED COMPETITION NOTICE

This RFQ is issued using the simplified procedures for commercial products and commercial services under RFO FAR Part 12. In accordance with RFO FAR 12.102(a), the Government has documented its decision to restrict competition based on market research establishing that only one responsible source is available to satisfy the requirement.

Based on the documented market research, the Government intends to award a firm-fixed-price purchase order to Crucial Learning for the required SDI 2.0 platform subscription, assessment credits, licensing, and associated services, provided its quotation conforms to the solicitation requirements, the price is determined fair and reasonable, and all other pre-award requirements are satisfied.

Any source that believes it is currently authorized by the OEM to provide the complete SDI 2.0 requirement to Phoenix Area IHS may submit documentation demonstrating such authorization and capability by the quotation due date. The Government will evaluate any timely information received and, if warranted, reconsider the restriction to competition.

SECTION A - SOLICITATION / CONTRACT INFORMATION

A.1 General

The Phoenix Area Indian Health Service (PAIHS) is issuing this Request for Quotations (RFQ) for a single, firm-fixed-price commercial purchase order for a three-year Core Strengths / Strength Deployment Inventory (SDI) 2.0 subscription/licensure arrangement, assessment credits, and associated support services in accordance with Attachment A, Performance Work Statement (PWS).

This RFQ is posted in the Governmentwide Point of Entry (SAM.gov) in accordance with RFO FAR Part 12 and applicable RFO FAR Part 5 publicizing requirements. The Government intends to issue a purchase order following evaluation of the quotation and a determination that the price is fair and reasonable.

The Government intends to issue one firm-fixed-price purchase order covering the full 36-month performance period. The successful Quoter shall make all 2,633 SDI 2.0 assessment credits available upon activation of the platform. Assessment credits shall not expire and shall remain available for Government use beyond the 36-month platform subscription period if unused.

A.2 Period of Performance

Thirty-six (36) consecutive months from the effective date of the purchase order. This requirement is not structured as a base period with option periods.

A.3 Place of Performance

Performance is primarily electronic. Access will be provided to authorized Government users throughout the Phoenix Area Indian Health Service, including approved remote/telework users, as identified in the

PWS.

A.4 Description of Requirement

The Contractor shall provide the proprietary Core Strengths / SDI 2.0 solution required by the PWS, including:

• One three-year SDI/Core Strengths Business Plan subscription/licensure for up to 2,500 members;

• 2,633 SDI 2.0 assessment credits made available upon activation of the subscription;

• Electronic assessment administration, participant profile management, reporting, team tools, and consolidated analysis capabilities;

• SDI-related user guides, job aids, training-support materials, and platform resources included with the commercial subscription; and

• Customer and administrator support throughout the 36-month period of performance.

Unused assessment credits shall not expire at the end of the 36-month subscription period, consistent with the Contractor's commercial terms represented to the Government.

SECTION B - PRICING SCHEDULE

The Quoter shall provide firm-fixed pricing for the complete requirement. Pricing shall include all costs necessary to satisfy the PWS. The Government anticipates purchasing the three-year subscription and all 2,633 assessment credits under one purchase order.

CLIN Description Qty Unit Unit Price Extended Price

SDI/Core Strengths Business Plan Subscription/Licensure

- 36 Months - Up to 2,500 Members

1 Lot $________ $________

SDI 2.0 Assessment Credits - Available Upon Activation; Credits Do Not Expire

2,633 Each $________ $________

TOTAL $________

B.1 Pricing

The quoted price shall include all costs necessary to provide 36 months of SDI/Core Strengths Business Plan platform access and 2,633 SDI 2.0 assessment credits.

The quoted prices shall be firm-fixed-price and shall include all direct and indirect costs, fees, commercial licensing charges, support, and profit necessary to perform the requirement. The Quoter shall identify any commercial terms, assumptions, or limitations affecting the quoted price.

The Government intends to obligate the purchase order in accordance with applicable fiscal law and availability of funds. Invoicing and payment shall be in accordance with the purchase order and applicable payment clauses.

SECTION C - PERFORMANCE WORK STATEMENT

C.1 Performance Work Statement

Attachment A, Performance Work Statement - Core Strengths / Strength Deployment Inventory (SDI) 2.0, is incorporated into this RFQ and will be incorporated into the resulting purchase order.

C.2 Order of Precedence

In the event of an inconsistency between the purchase order, this RFQ, the PWS, and Contractor commercial terms, the applicable Order of Precedence provisions and clauses incorporated into the purchase order will govern. Contractor commercial terms are applicable only to the extent accepted by the Government and consistent with Federal law and the terms of the purchase order.

SECTION D - QUOTATION INSTRUCTIONS

D.1 Submission

Submit the quotation electronically to Dekovan Cook at dekovan.cook@ihs.gov no later than the date and time specified in SAM.gov. The quotation shall reference the solicitation number in the subject line.

D.2 Quotation Content

The quotation should be concise and include only the information necessary for the Government to determine conformance with the requirement and price reasonableness. At a minimum, submit:

• A statement confirming the Quoter will provide the complete requirement in accordance with the PWS;

• Confirmation that the subscription/licensure period is thirty-six (36) months with no option periods;

• Confirmation that all 2,633 assessment credits will be made available upon activation and that unused credits do not expire;

• A completed pricing schedule or equivalent commercial quotation clearly identifying the price for the three-year subscription and assessment credits;

• Any applicable commercial license terms, terms of service, or end-user license agreement;

• Confirmation of quotation validity period; and

• Any exceptions or deviations from the RFQ or PWS.

The Government may request clarification or revised quotation information as necessary. Quotations will be evaluated using the streamlined procedures of RFO FAR Part 12 and are not subject to FAR Part 15 source selection procedures.

Submission of Contractor commercial terms does not constitute Government acceptance of those terms.

Any commercial terms inconsistent with Federal law, the RFQ, applicable provisions and clauses, or the resulting purchase order will not apply unless expressly accepted in writing by the Contracting Officer.

SECTION E - EVALUATION AND BASIS FOR AWARD

E.1 Basis for Award

The Government intends to issue a purchase order to the responsible Quoter whose quotation conforms to the requirements of this RFQ and whose price is determined fair and reasonable.

E.2 Evaluation

The Government will evaluate the quotation for:

• Technical Conformance - confirmation that the quoted solution satisfies the PWS and all material requirements of the RFQ;

• Price - evaluation of the total quoted price and supporting information to determine price reasonableness; and

• Responsibility and Eligibility - verification that the prospective contractor is responsible and otherwise eligible for award.

The Government may consider the Independent Government Cost Estimate (IGCE), available historical pricing, commercial pricing information, discounts, market research, and other appropriate price analysis techniques in determining whether the price is fair and reasonable.

SECTION F - SOLICITATION PROVISIONS AND CONTRACT CLAUSES

F.1 RFO FAR Provisions and Clauses

The solicitation and resulting purchase order are subject to the RFO FAR model deviation text adopted by HHS and the applicable HHSAR provisions and clauses. The full text of FAR provisions and clauses is available at Acquisition.gov.

The following RFO FAR provisions and clauses apply, as applicable to this acquisition:

• 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services;

• 52.212-4, Terms and Conditions - Commercial Products and Commercial Services;

• 52.204-7, System for Award Management - Registration;

• 52.240-90, Security Prohibitions and Exclusions Representations and Certifications;

• 52.240-91, Security Prohibitions and Exclusions; and

• 52.222-90, Addressing DEI Discrimination by Federal Contractors.

Other applicable provisions and clauses prescribed by the RFO FAR, HHSAR, or agency policy will be incorporated into the solicitation or resulting purchase order as applicable.

F.2 System for Award Management (SAM) - RFO Notice

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation.

Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in

SAM.

F.3 Buy Indian Act

The applicability of the Buy Indian Act was evaluated during acquisition planning. A deviation from the Buy Indian Act has been processed in accordance with applicable IHS procedures. This RFQ is not set aside under the Buy Indian Act.

F.4 Information Security / Accessibility

The Contractor shall comply with the information security, privacy, and Section 508 requirements identified in the PWS and any applicable provisions or clauses incorporated into the resulting purchase order.

SECTION G - ATTACHMENTS

• Attachment A - Performance Work Statement (PWS), Core Strengths / Strength Deployment Inventory

(SDI) 2.0

SECTION H - QUESTIONS / POINT OF CONTACT

Questions concerning this RFQ shall be submitted in writing to Dekovan Cook at dekovan.cook@ihs.gov by the deadline, if any, identified in SAM.gov. Responses that materially affect the RFQ will be posted or otherwise provided in accordance with applicable acquisition procedures.