SOW_PulmOne.docx

PULMONE MINIBOX+ FOR WHITERIVER INDIAN HEALTH (WRSU)

A. INTRODUCTION:

The Contractor shall furnish, deliver, install, and support one (1) PulmOne MiniBox+ Pulmonary Function Testing (PFT) System for the Whiteriver Rehabilitation Services Unit (WRSU). The system shall include, at a minimum: MiniBox+, MiniBox+ Cart, 3-Liter Calibration Syringe, DLCO Gas Regulators, HL7 Configuration, HL7 Kit License, extended warranty, installation and training services, a five (5) year manufacturer warranty, and one hundred (100) filters.

B. BACKGROUND:

WRSU requires a pulmonary diagnostic system that:

· Performs spirometry, DLCO, and lung volume measurements

· Uses a gasless, cabinless design, eliminating the need for a traditional body plethysmography box

· Is portable and space-efficient, suitable for existing clinical space constraints

· Integrates with existing RPMS/EHR systems via HL7

· Requires no routine preventive maintenance or annual service contracts These requirements are necessary to support timely, accurate pulmonary diagnostics for WRSU patients.

C. SCOPE OF REQUIREMENT:

General Requirements The Contractor shall:

· Deliver and install the PulmOne MiniBox+ system at the WRSU location.

· Perform system configuration and validation to ensure interoperability with existing EHR/RPMS systems via approved HL7 interfaces.

· Coordinate installation and integration activities with IHS Information Technology (IT) staff prior to installation.

· Provide in-person installation and user training on the day of installation.

· Conduct functional testing to verify the system is fully operational at turnover.

Installation and Training

· Installation and training shall be performed by qualified manufacturer or authorized vendor personnel.

· Training shall include system operation, basic troubleshooting, and user best practices.

· The Contractor shall ensure all components are installed and operating as intended prior to acceptance.

Data Security and Access

· The Contractor shall not access IHS servers or patient information at any time.

· All data exchange shall occur through existing, approved, secure HL7 interfaces.

· No new APIs shall be developed.

· This system requiring use of, access to, or communications through the Federal IHS Domain or an IHS controlled network device, must meet all IHS, HHS, and DHS security compliance requirements. All access to IHS network-controlled devices or systems by a vendor or a vendor representative must meet all IHS, HHS, and DHS security compliance requirements.

Maintenance and Support

· The MiniBox+ system requires no routine preventive maintenance, maintenance kits, or recurring disposable replacements.

· The system consists of three primary components (tablet, handheld unit, and measurement box).

· In the event of component failure, the Contractor shall provide replacement parts or a loaner device via overnight shipment as required.

Inclusions

· Equipment delivery, setup, and testing

· Software configuration and EHR/RPMS connectivity

· User and technical training

· Manufacturer warranty and support documentation Exclusions

· No custom software development

· No new hardware infrastructure beyond the PulmOne system

· No modifications to RPMS or EHR systems beyond existing approved interfaces

· No changes to unrelated clinical or administrative systems

D. ESTIMATED ANNUAL QUANTITIES:

Not applicable.

E. SHIPMENT:

The Contractor shall be responsible for shipping costs associated with warranty repairs or returns to the factory.

F. PERIOD OF PERFORMANCE:

The Contractor shall provide a five (5) year manufacturer warranty beginning on the date of acceptance.

Warranty support shall be available during normal business hours.

The Contractor shall respond to service calls within twenty-four (24) hours (excluding weekends and federal holidays) and resolve issues within forty-eight (48) hours of the service call.

G. DESIGNATED CONTRACTING OFFICERS REPRESENTATIVE (COR):

Tami Bonebrake, Acting Director of Rehabilitation Services, Telephone No. (928)338-3648, email address: Tami.Bonebrake@ihs.gov, is hereby designated the COR to monitor the requirements of this order on behalf of the government.

1. The Contracting Officer shall designate the COR representing the Government for the purpose of this contract in writing. Such designation will set forth the duties specifically delegated in regard to the performance of this contract. A copy of the designation will be provided to the contractor.

2. The major responsibility of the COR is to ensure Contractor accountability, monitor contract performance, and assist the Contractor in the resolution of program problems encountered during the performance of this contract.

3. The COR shall be responsible for:

a) Monitoring the Contractor’s technical progress, including the surveillance and assignment of performance and recommending to the contracting Officer changes in requirements;

b) Interpreting Statement of Work;

c) Performing technical evaluation as required;

d) Performing technical inspection and acceptance required by the contract;

e) Assisting the contractor in the resolution of technical problems encountered during performance.

The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

H. WRSU POINT OF CONTACT:

WRSU Rehabilitation Services Department 200 W. Hospital Drive Whiteriver, AZ 85941

I. CONTRACTOR POINT OF CONTACT (TO BE DETERMINED):