COUNTY OF ORANGE

OC WASTE & RECYCLING

INVITATION FOR BID (IFB)

FOR

PHOTOGRAMMETRY FLYOVER SERVICES

IFB NO. IFB-299-2788504-JDW

County of Orange IFB

OC Waste & Recycling - Photogrammetry Flyover Services, IFB-299-2788504-JDW

County of Orange

OC Waste & Recycling

Procurement Services

601 N Ross Street, 5th Floor

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date February 5, 2025

Question Submission Deadline February 14, 2025, 2:00pm

Bid Submission Deadline February 21, 2025, 4:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR

BEFORE

Friday, February 21, 2025

4:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. SUMMARY

SECTION 2. SCOPE OF WORK

SECTION 3. PRICING

SECTION 4. VENDOR QUESTIONNAIRE

SECTION 5. GENERAL INFORMATION

SECTION 6. GENERAL INSTRUCTIONS

SECTION 7. W-9/W-8 REQUIREMENTS

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Model Contract - IFB-299-2788504-JDW - Photogrammetry Flyover Services

SECTION 1. SUMMARY

The County of Orange, OC Waste & Recycling, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Photogrammetry

Flyover Services. The awarded Contract, (hereinafter referred to as Contract) will be between the

County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

SECTION 2. SCOPE OF WORK

2.1 PHOTOGRAMMETRY FLYOVER SERVICES

TASK 1: PHOTOGRAMMETRY SERVICES

The A-E shall provide annual Digital Aerial Photogrammetric services from January 1, 2025 through

December 31, 2025 with an option to renew the contract for one year, as requested by OC Waste &

Recycling and further described in this scope of services for up to twenty-two (22) landfill sites, including:

• Subtask A: Three (3) mandatory landfill sites (FRB, Olinda, and Prima); and

• Subtask B: Up to nineteen (19) optional landfill sites.

OC Waste & Recycling requires 100-scale, 2-ft. contour interval, digital topographic mapping, color aerial photography, and the corrected digital color images (orthophotos). The topographical maps are required to satisfy regulatory requirements for topographical information for design and to determine remaining landfill capacities. All work performed shall be verified and certified by the A-E in possession of a valid Professional Land Surveyor's License (PLS) issued by the California State Board of

Registration for Professional Engineers by time of appointment. The scope of services shall consist of furnishing all photogrammetric mapping necessary for the project sites under the preliminary specifications described herein. The work shall include, but not be limited to: planning, development of flight plans, aerial photography, aero triangulation, digital map compilation, drafting, surveying and reproductions for any of the mandatory and optional landfill sites specified.

Preliminary Specifications

Each year, the specifications for mapping shall be discussed between the A-E's mapping contractor and

OC Waste & Recycling. The final specifications shall be determined by OC Waste & Recycling. In general, the preliminary specifications shall be as follows:

Preliminary Specifications for Orthophoto Work for Calendar Year 2025

Site Name Flying Height (ft) Resolution of Enlargement

Pixel Size (ft)

Olinda Alpha

(approx. 20"x 24")

9,817

1.00

Olinda Alpha

(approx. 40"x 40")

La Veta/Yorba 3,584 320 0.50

Villa Park 3,095 350 0.40

Cerro Villa 3,664 240 0.50

Frank R. Bowerman

11,075

2.00

Frank R. Bowerman

Cannery Street 1,867 500 0.25

Gothard Street 2,200 365 0.40

Silverado Canyon 3,578 235 1.00

Santiago Canyon 11,058 362 2.00

Prima Deshecha

12,240

Prima Deshecha

12,240

Del Obispo 1,743 220 0.25

Coyote Canyon 9,834 353 1.50

Forster Canyon 4,453 525 0.40

San Joaquin 6,097 375 0.40

Lane Road 5,992 250 1.00

Newport Avenue 3,000-3,600 250-350 .25-.40

La Habra 3,000-3,600 250-350 .25-.40

San Joaquin 3,000-3,600 250-350 .25-.40

Longston Pit 3,000-3,600 250-350 .25-.40

Reeve Pit 3,000-3,600 250-350 .25-.40

Stanton 3,000-3,600 250-350 .25-.40

Canal Street 3,000-3,600 250-350 .25-.40

Sparkes-Rains 2,153 440 0.25

1) FIELD SURVEYS AND PRE-MARKING

The calendar year 2025 photogrammetry ground control survey and pre-marking are required for the three mandatory landfills and selected optional sites. The A-E shall identify and provide to OC Waste

& Recycling staff the number and location of horizontal and vertical aerial ground controls based on the landfill limits to be mapped. The task to set all the ground control points to be mapped shall be performed by the A-E unless otherwise specified by OC Waste & Recycling. The pre-marked aerial targets shall be constructed using durable material or painted where appropriate, and shall be configured in an "X," having 3' legs, or an overall dimension of 6-feet long and one-foot wide for a

100-scale map.

2) PHOTO MISSION AND AERIAL MAPPING

i. Collection Requirements

a. The imagery flight should not occur before a written Notice to Proceed (NTP) is given.

Since cloud-free imagery is required, an extension of the flight collection end-date is possible.

b. The imagery shall not be captured when the ground is obscured by other factors such as flooding, excessive haze, excessive heat, smoke, or other obscuring atmospheric conditions.

c. Aerial photography shall be taken between September 15 and October 15 of each year and will be conducted between 10:00 AM and 2:00 PM to provide required sun angle to optimize radiometry of imagery (minimum 45 degrees) in order to minimize shadowing.

d. The A-E shall use good professional judgment and narrow the collection window, if necessary, to produce optimum results. The flight crew will then acquire the images when all the factors are satisfied.

ii. Flight Height and Photographic Scale

The nominal photography scale to be used for mapping shall be between 1" = 500' and 1" = 600'.

The flight height above average terrain shall be 3000' to 3600' for 100-scale mapping. Flight heights above average terrain shall not exceed six times the relief range for the flight line. Any deviation in the flight from these specifications must be approved in advance by OC Waste &

Recycling.

iii. Flight Tolerances

Flight tolerances shall be as follows:

Coverage- Mapping limits and the control for the flight shall fall within the central seven

(7) inches of the photography.

• The Vertical Aerial Photography shall be stereoscopically covered by successive and adjacent overlaps of photographs within the usable portion of the field of the lens.

• Lack of acceptable stereoscopic coverage shall be corrected by reflights at the A-E’s own expense.

Forward Overlap - Forward overlap in the line of flight shall average not less than 57% or more than 62% at mean elevation of the terrain, unless otherwise specified. Individual overlaps shall not be less than 55% or more than 68%, excepting the situation where in a forward overlap in areas of low elevation must exceed 68% to attain the minimum 55% forward overlap in adjacent areas of higher elevation.

Crab- Crabbing measured from the line of the flight through the principal points shall not exceed 5 degrees between any two consecutive photographs and shall not average more than 3 degrees for any single-flight line.

Tilt- Tilt defined as the departure of the optical axis of the camera from a plumb line shall not exceed 3 degrees on a single photograph and shall not average more than one degree for a single flight line. Relative tilt between two successive exposures shall not exceed 4 degrees.

3) AERO TRIANGULATION

i. Image Residuals

ii. The standard deviation of "unit-weight" shall not exceed +/- 12 microns.

iii. Horizontal Control Residuals

iv. The root-mean- square-error of xy vector shall not exceed +/- 0.085 foot and no single point shall deviate more than 0.36 feet.

v. Vertical Control Residuals

vi. The root-mean -square-error of z shall not exceed +/- 0.15 foot and no single point shall deviate more than 0.36 feet.

vii. Residual Listings

viii. A compiled listing of resultant residuals for the final aero triangulation shall be furnished.

4) AERIAL PHOTOGRAPHY

i. ANALOG AERIAL CAMERAS:

1. The analog aerial cameras used for this project shall be a fully calibrated precision analog mapping camera equipped with a single low distortion, high resolution lens, forward motion compensation (FMC), and a gyro-stabilized mount designed for vertical aerial photography with a 9” x 9” format

A.

B. ii. DIGITAL AERIAL CAMERAS:

1. Imagery collected utilizing a direct digital aerial mapping camera without the use of film shall be certified by the USGS or prove the camera system has been calibrated, modeling all known errors, and exhibits a high degree of internal geometric accuracy and meets or exceeds USGS standards. The digital camera shall capture natural color but may optionally capture other light bands such as near infrared

5) CAMERA CALIBRATION REPORT

1. A USGS camera calibration report or Manufacturer’s calibration report shall be submitted for each camera system to be used on this project. The calibration report must document the camera system meets or exceeds the following requirements:

▪ A calibrated focal length of 153 mm + 3.0 mm.

▪ A minimum aperture of f4.5

▪ Radial distortion in the usable angular field does not exceed 10 micrometers for any tested point. In addition, at least 15 of the tested points shall have radial distortion values of 5 micrometers or less.

▪ A usable angular field of view of at least 90 degrees

▪ A minimum area weighted average resolution (AWAR) of the camera lens of 90.0 line pairs per millimeter

▪ Eight fiducial marks recorded on each negative (or four corner coordinates of digital camera).

▪ A between-the-lens variable speed shutter with a minimum efficiency rating of 70 percent at a speed of 1/200 or 1/250 of a second

▪ An appropriate glass filter with a metallic anti-vignette coating and with surfaces parallel within 10 seconds of arc

▪ Film magazine platen upon which the film is flattened at instant of exposure shall not depart from a true plane by more than 13 micrometers when the camera/magazine vacuum is applied.

▪ Stereo model flatness:

• Average departure from flatness not to exceed 13 micrometers

• Difference between highest and lowest value not to exceed 25 micrometers

• Average values for tested points not to exceed 6 micrometers.

6) AERIAL FILM

i. Outdated film shall not be used.

ii. The film must be stored and handled in accordance with the manufacturer’s recommendations.

iii. Aerial film that remains in the camera overnight must be rolled forward a minimum of three exposures immediately before additional photography is exposed on a subsequent date.

iv. All aerial negatives for each flight line shall be exposed from the same aerial camera.

7) FILM PROCESSING

i. Film processing, including developing, fixing, washing, and drying of all exposed film, must be performed in modern automatic aerial film processor.

ii. The resultant processed original aerial film negatives shall be clear and sharp in detail and uniform in density.

iii. The negatives must be free of static marks, tears, scratches, or other blemishes. The A-E must provide quality assurance of the aerial photography and photo laboratory procedures.

iv. The A-E shall provide the Quality Assurance / Quality Control program used during photo processing.

8) MAP COMPILATION

i. Mapping Limits

ii. Mapping limits shall be marked on one set of the contact prints or previous mapping exhibit by OC Waste & Recycling.

iii. Contour Interval

iv. The contour intervals shall be two (2) feet for 100-scale mapping area.

v. Map Contents

vi. Map content, symbols, grid system, title block, and editing style shall conform to the standard set by OC Waste & Recycling.

vii. Stereo Plotters

viii. Only analytical photogrammetric plotters shall be used for map compilation.

9) MAP ACCURACY

i. Map Grids o The position of all grid ticks and all monuments shall not vary more than 0.01 inch from their coordinate positions.

ii. Planimetry o At least 90% of all well-defined planimetric features shall be within 0.025 inches of their true position, and all shall be within 0.050 inches of their true ground position, as determined on the map.

10) CONTOURS AND SPOT ELEVATIONS

At least 90% of all contours shall be within one-half (1/2) contour interval of true elevation, and all contours shall be within one contour interval of true elevation, except as follows:

1. In densely wooded areas where the ground is obscured by dense brush or tree cover, contours shall be plotted as accurately as possible while making maximum use of spot elevations obtained from the stereoscopic model in places where spot elevations can be obtained photogrammetrically. At least 90% of all such contours shall be within one contour interval or one half the average height of the ground cover, whichever is greater, of true elevation. All contours shall be within two contour intervals or the average height of the ground cover, whichever is the greater, of true elevation. Contours in such areas shall be shown with dashed lines.

2. Orchards, vineyards, and other areas devoted to crops shall be considered as open areas and are therefore not subject to larger tolerances in vertical accuracy.

3. Contours shall reflect the crown or cross slope of all paved areas including paved ditches and the accuracy tolerance allowed for contours shall not affect this requirement.

Note: For areas not obscured by grass, weeds, or brush, at least 90% of all spot elevations shall be within 0.25 contour interval of true elevation and all shall be within 0.50 contour interval of true elevation. All spot elevations must be a point block with elevations.

Any contour, which can be brought with in the specific vertical tolerance by shifting its position

0.025 inch, shall be accepted as correctly compiled. When there is any question as to the planimetry, topography, or any other feature of the map, it shall be the A-E's responsibility to perform such field edits as are necessary to correctly map what is on the ground.

11) DIGITAL FILE FORMAT

The A-E shall use AutoCAD layering specified by OC Waste & Recycling as shown below. The information below shows the layer identification name, the assigned layer color, the specified line type, and the layer description to be implemented and adhered to for all photogrammetric and topographic digital files. No other layers shall be permitted.

OC Waste & Recycling Standard Layers - Drainage System

Layer Color Line Type Description

EX-DS-CH 8 DASHEDX2 Existing Drainage System Channel EX-DS-CU 8 DASHED Existing Drainage System Culvert

EX-DS-PI 15 PHANTOM Existing Drainage System Pipe

EX-DS-STR 8 CONTINUOUS Existing Drainage System Structures

EX-DS-TX 6 CONTINUOUS Existing Drainage System Text EX-DS-VD 8 PHANTOM2 Existing Drainage System V-Ditch

OC Waste & Recycling Standard Layers - Gas Utilities

EX-GS-CV 8 CONTINUOUS Existing Gas Utilities Control Valve

EX-GS-EL 8 CONTINUOUS Existing Gas Utilities Electrical EX-GS-HC 15 DASHDOT2 Existing Gas Utilities Horizontal Collector

EX-GS-HL 15 DASHDOT2 Existing Gas Utilities Header Line

EX-OS-IN 8 CONTINUOUS Existing Gas Utilities Inlet

EX-OS-ME 8 CONTINUOUS Existing Gas Utilities Mechanical EX-GS-PB 8 CONTINUOUS Existing Gas Utilities Probes

ES-GS-TK 8 CONTINUOUS Existing Gas Utilities Tank

ES-GS-TX 6 CONTINUOUS Existing Gas Utilities Text

ES-GS-VW 8 CONTINUOUS Existing Gas Utilities Vertical Wells

OC Waste & Recycling Standard Layers - Ground Water

EX-OW-CO 8 CONTINUOUS Existing Ground Water Cleanout

EX-OW-LA 15 CONTINUOUS Existing Ground Water Lateral

EX-GW-MW 8 CONTINUOUS Existing Ground Water Monitoring Well EX-GW-STR 8 CONTINUOUS Existing Ground Water Structures

EX-GW-TK 8 CONTINUOUS Existing Ground Water Tank

EX-GW-TL 15 CONTINUOUS Existing Ground Water Trunk Line

EX-GW-TX 6 CONTINUOUS Existing Ground Water Text

OC Waste & Recycling Standard Layers - Leachate

EX-LS-CO 8 CONTINUOUS Existing Leachate Cleanout

EX-LS-LA 15 CONTINUOUS Existing Leachate Lateral EX-LS-MW 8 CONTINUOUS Existing Leachate Monitoring Well

EX-LS-SD 15 DIVIDE2 Existing Leachate Subdrain

EX-LS-STR 8 CONTINUOUS Existing Leachate Structures

EX-LS-TD 8 DOT2 Existing Leachate Toe Drain EX-LS-TK 8 CONTINUOUS Existing Leachate Tank

EX-LS-TL 15 CONTINUOUS Existing Leachate Trunk Line

EX-LS-TX 6 CONTINUOUS Existing Leachate Text

OC Waste & Recycling Standard Layers - Miscellaneous

MS-SH-BR 13 CONTINUOUS Miscellaneous Sheet Border

MS-SH-CE 6 DASHED Miscellaneous Sheet Cutting Edge MS-SH-DE 7 CONTINUOUS Miscellaneous Sheet Details

MS-SH-DM 4 CONTINUOUS Miscellaneous Sheet Dimensions

MS-SH-NT 7 CONTINUOUS Miscellaneous Sheet Notes

MS-SH-RV 7 CONTINUOUS Miscellaneous Sheet Revisions MS-SH-TB 12 CONTINUOUS Miscellaneous Sheet Title Block

OC Waste & Recycling Standard Layers - Roadway

EX-RD-DR 8 DASHED2 Existing Roadway Dirt

EX -RD-EP 8 CONTINUOUS Existing Road way Edge of Pavement EX-RD-GVL 174 DASHED Existing Road way Edge of Grave l

EX-RD-TX 6 CONTINUOUS Existing Road way Text

OC Waste & Recycling Standard Layers - Topography

EX-TP-AS 6 HIDDENX2 Existing Topography Asphalt Surface

EX-TP-BD 4 CONTINUOUS Existing Topography Building EX-TP-BS 10 CONTINUOUS Existing Topography Brush

EX-TP-CP 7 CONTINUOUS Existing Topography Control Point

EX-TP-CS 8 HJDDEN2 Existing Topography Concrete Surface

EX-TP-DP 91 CONTINUOUS Existing Topography Depression Marks EX-TP-DR 6 HIDDEN Existing Topography Dirt

EX-TP-DS 174 CONTINUOUS Existing Topography Drainage

EX-TP-FL 4 DIVIDE Existing Topography Flow Line

EX-TP-FN 1 CONTINUOUS Existing Topography Fence

EX-TP-GD 1 CONTINUOUS Existing Topography Grid

EX-TP-LG 5 CONTINUOUS Existing Topography Legend

EX-TP-JDX 2 1 CONTINUOUS Existing Topography Index Contour EX-TP-INT 121 CONTINUOUS Existing Topography Interim Contour

EX-TP-MP 7 CONTINUOUS Existing Topography Monument Points

EX-TP-MS 141 CONTINUOUS Existing Topography Miscellaneous

EX-TP-PL 170 PHANTOM2 Existing Topography Property Line EX-TP-PP I CONTINUOUS Existing Topography Power Pole

EX-TP-PR 4 CONTINUOUS Existing Topography Paved Road

EX-TP-SE 7 CONTINUOUS Existing Topography Spot Elevations

EX-TP-TP 11 HIDDEN2 Existing Topography Top of Slope EX-TP-TR 91 CONTINUOUS Existing Topography Tree

EX-TP-TS 11 HIDDEN2 Existing Topography Toe of Slope

EX-TP-TT 6 CONTINUOUS Existing Topography Trans. Tower/Line

EX-TP-TX 7 CONTINUOUS Existing Topography Text EX-TP-WA 11 CONTINUOUS Existing Topography Wall

OC Waste & Recycling Standard Layers -Water System

EX-WS-FM 15 CONTINUOUS Existing Water System Force Main

EX-WS-PJ 8 PHANTOM Existing Water System Pipe EX-WS-STR 8 CONTINUOUS Existing Water System Structures

EX-WS-TK 8 CONTINUOUS Existing Water System Tank

EX-WS-TX 6 CONTINUOUS Existing Water System Text

Submit a file for use with AutoCAD Civil 3D 2024 or as specified by OC Waste &

Recycling:

Drawing File - .DWG Format

Surface Drawing File - .XML Format

ECW Image - .ECW Image (with embedded geolocation information)

TIFF Image - .TIFF Image (with embedded geolocation information or as an additional separate file)

JPEG Image - .JPEG Image (with embedded geolocation information or as an additional separate file)

JPEG Image - .JFW Image (with embedded geolocation information or as an additional separate file)

FILING SYSTEM FOR DIGITAL FILES:

NA Newport Avenue Landfill (#1)

LV La Veta Landfill (#2) DO Del Obispo Landfill (#3)

CNL Canal Street Landfill (#4)

CV Cerro Villa Landfill (#7)

ST Stanton Landfill (#8) SS Santiago Silverado (#9)

GS Gothard Street Landfill (#10)

LH La Habra Landfill (#11)

YP Yorba Landfill (#12) SJ San Joaquin Landfill (#13)

LP Longsdon Pit Landfill (#15)

CS Cannery Street Landfill (#16)

FC Forster Canyon Landfill (#17) SP Sparkes Pit Landfill (#18)

RP Reeves Pit Landfill (#19)

LR Lane Road Landfill (#21)

VP Villa Park Landfill (#22) OA Olinda Alpha Landfill (#20/23)

CC Coyote Canyon Landfill (#24)

SC Santiago Canyon Landfill (#25)

PD Prima Deshecha Landfill (#26) FRB FRB Landfill (#27)

12) REFLIGHTS:

Unacceptable aerial photography shall be re-flown at the earliest opportunity, weather permitting, by the A-E, and at no additional cost to the OC Waste &

Recycling, with the reflight coverage overlapping the accepted photography by a minimum of two stereo models.

13) QUALITY CONTROL

The A-E shall develop, implement, and maintain quality control procedures during the preparation for photography, mapping, and digital information related to the project. This shall be developed and submitted to OC Waste & Recycling for approval, upon request

14) DELIVERABLES

The A-E shall provide detailed flight schedules and plans as needed to OC Waste &

Recycling for review and comments. After the photo mission, one set of digital photos shall be provided to OC Waste & Recycling. The aerial photographs shall exhibit true and accurate color, hue, and saturation. Contrast shall be adequate without under- or over-exposure and shall be free from fading. A mandatory 40”x40” aerial map in PDF format shall be furnished for all active sites (Olinda Alpha, Frank R. Bowerman, Prima Deshecha

Landfills) and 24”x20” for current close sites – all other additional sizes are on an as-needed basis.

Upon successful completion of the aerial triangulation calculations digital compilation shall be performed to encompass the project limits. Subsequently, the A-E shall deliver the final mapping in digital format in AutoCAD (AutoCAD version to be confirmed each year) drawing (.DWG) format.

The digital mapping shall be submitted to OC Waste & Recycling via a secure FTP server in a .DWG file format for use in AutoCAD Civil3D 2024 (or most recent version):

A. Contour data to be supplemented by spot elevation data in all flat areas.

B. Upon review and approval of the aerial photography by OC Waste & Recycling, the A-E shall proceed with the Aerial Triangulation.

C. Upon receipt of approval from OC Waste & Recycling, the A-E shall start compilation by collecting data from stereo models, and digital data parameters shall be set up in accordance with the OC Waste & Recycling library.

D. A preliminary digital data shall be submitted as a draft for pre-approval by OC Waste &

Recycling before the A-E proceeds any further.

E. Place depression contours accordingly onto index and intermediate contour layers; leave depression marks on the depression layer.

F. Provide consistent symbols on map and in legend.

G. Provide consistent labeling scales.

H. All below-mentioned topographic objects should be on a separate layer. Please refer to

OC Waste & Recycling Standard Layers Listing.

I. Provide consistent boundary symbols on the map and in the legend.

J. Use different symbols for treeline and brushline.

K. Use different symbols for water wells, gas probes, and lysimeters.

L. Show all downdrains and gas lines.

M. Label all shown downdrains and gas lines.

N. Show and label all monitoring wells.

O. Show guardrail symbol.

P. Provide description of all shown objects including:

1. -Landfill gas condensate pumping station

2. -Landfill gas flare station

3. -Landfill gas header pipes

4. -Perimeter monitoring probes

5. -Groundwater monitoring wells

6. -Leachate collection and recovery system (LCRS) pumping station

7. -Leachate sump

8. -Landfill gas condensate storage tank

9. -Groundwater and leachate storage tanks

10. -Groundwater pumping station

11. -Toe drains

Q. One vertical color spot shot to cover entire landfill (typically min 500' or max 1000' beyond landfill property). Show property line.

R. The A -E shall submit to OC Waste & Recycling Digital Aerial Orthophoto (of all active and closed landfills as listed on the Fee Schedule, in DWG, ECW, XML, TIF/TFW, and JPG/JGW file formats.

S. Digital orthophoto must be in NAD83 Datum, State Plane Zone 6, U.S. Survey feet to be usable.

Note:

A scanning rate of 15 microns yields a file size of 690 MB.

A scanning rate of 20 microns yields a file size of 390 MB.

15. DELIVERABLE SCHEDULE (calendar year 2025)

The A-E shall agree to the following established time frame deliverable schedule. Prior to releasing a copy of topographic maps and photographs to a third party, A-E shall obtain approval from OC Waste

& Recycling in writing.

A. Aerial Targets - The A-E shall inform OC Waste & Recycling of the required number of ground control survey markings and locations by August 31 each year and shall set the ground controls survey marking for all sites by September 15 each year.

B. Photography shall be performed between September 15 and September 30 each year when the ground is not obscured by haze, smoke, dust, clouds or shadows, or snow. Photography shall be performed between the hours of 10:00 AM and 2:00 PM to provide required sun angle to optimize radiometry of imagery (minimum 45 degrees) in order to minimize shadowing.

C. Preliminary topographies for the three (3) mandatory landfills (FRB, Olinda, and Prima)

(and optional sites Coyote Canyon and Santiago Canyon, if requested) shall be delivered to OC Waste & Recycling for review and comment by October 24 each year.

D. Preliminary topographies for all other optional sites shall be delivered to OC Waste &

Recycling for review and comment by November 20 each year.

E. Digital orthophotos for all requested sites shall be delivered to OC Waste & Recycling by

November 12 of each year (includes the 40”x40” and 24”x20” aerial maps in PDF file).

F. Final Topographies for the 3 mandatory landfills (and optional sites Coyote Canyon and

Santiago Canyon, if requested) shall be delivered to OC Waste & Recycling by

December 1 of that year.

G. Final Topographies for all other requested sites shall be delivered to OC Waste &

Recycling by January 31 of the following year.

H. Vertical photography shall be obtained during the photo mission. The flight crew shall obtain a minimum of one (1) exposure for each site looking North. The color photography shall be presented to OC Waste & Recycling in a 9-inch format for review.

I. A list of sites requiring topographic map preparation, number and sizes of mounted photographs and digital orthophotos shall be provided by OC Waste & Recycling in

August of each year.

16. COST ESTIMATES

The A-E shall provide the cost proposal to perform digital aerial photogrammetric services as described above in calendar year 2025 for Task 1 (Subtasks A and B). The County shall issue a task order after approving the cost proposal. No work shall be performed without a task order.

SECTION 3. PRICING

CLASSIFICATION TITLES

Line Item Description Unit of

Measure Unit Cost Discount

No Bid

1 Project Manager Per Hour

Line Item Description Unit of

Measure Unit Cost Discount

No Bid

2 Photogrammetry Supervisor Per Hour

3 Principal Photogrammetrist Per Hour

4 Associate Photogrammetrist Per Hour

5 Assistant Photogrammetrist Per Hour

6 Computing & Mapping Director Per Hour

7 Principal Survey Analyst Per Hour

8 Associate Survey Analyst Per Hour

9 Assistant Survey Analyst Per Hour

10 Field Supervisor Per Hour

11 One-Person Survey Party Per Hour

12 One-Person Survey Party with

Robotics Per Hour

13 Two-person Survey Party Per Hour

14 Three-Person Survey Party Per Hour

SECTION 4. VENDOR QUESTIONNAIRE

4.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after IFB closing date.

☐ Please confirm

*Response required

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*

*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):*

*Response required

4.2.3 Business Address:*

*Response required

4.2.4 Telephone No:*

*Response required

4.2.5 Facsimile Number:*

*Response required

4.2.6 E-mail Address:*

*Response required

4.2.7 Length of time the firm has been in business:*

*Response required

4.2.8 Length of time at current location:*

*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:*

*Response required

4.2.11 Is your firm incorporated:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.12 If yes, State of Incorporation:*

*Response required

When equals "Yes"

4.2.13 Contract Signature Authority - Executive Signature*

If Incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

4.2.14 Contract Signature Authority - Financial Signature*

If Incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

4.2.15 Federal Taxpayer I.D. No:*

*Response required

4.2.16 D-U-N-S® No:*

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response.

*Response required

4.2.17 UEI No*

The County requires a valid UEI number prior to Contract Award. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

4.2.18 Regular Business Hours:*

*Response required

4.2.19 Regular Holidays and Hours when business is closed:*

*Response required

4.2.20 Contact person in reference to this solicitation:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required http://www.dnb.com/ https://sam.gov/entity-registration

4.2.21 Contact Person for Accounts Payable:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.22 In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.23 References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the

Contract. References shall not be provided for department conducting the solicitation.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Bidder Certification*

I certify that I am authorized to electronically submit this bid on behalf of the firm submitting this Bid, ("Bidder"). Bidder certifies that Bidder has read, understood and agreed to perform/provide the scope of services outlined herein under the Agreement, terms and conditions, or other terms described in the enclosed solicitation.

☐ Please confirm

*Response required

4.3.2 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange

County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community

Facilities Districts, All Reassessment Districts, Housing and Community Development

Commission, Housing Successor Agency to the Orange County Development Agency, In-

Home Supportive Services Public Authority, Industrial Development Authority For

Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El

Toro, Orange County Financing Authority, Orange County Flood Control District, Orange

County Housing Authority, Orange County Housing Authority Acting As the Housing

Successor Agency, Orange County Public Financing Authority, Orange County Special

Financing Authority, South Orange County Public Financing Authority, and the Successor

Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.3 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.*

*Response required

4.3.4 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.5 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*

*Response required

4.3.6 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.7 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

*Response required

4.3.8 Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and

Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

*Response required

When equals "No"

4.3.9 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.*

*Response required

4.3.10 Financial Status*

A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company

Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy.

No action pending No prior action Information Attached

☐ No Action Pending

☐ No Prior Action

☐ Information attached

*Response required

4.3.11 Is your firmIs your firm a County Of Orange Local Small Business (OCLSB) or a

Disabled Veteran Business Enterprise (DVBE)?*

To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE

PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.12 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation*

Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

*Response required

4.3.13 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.

• Levine_Act_-_Campaign_Contr...

*Response required

4.3.14 Certification Regarding Debarment *

Please download the below documents, complete, and upload.

• CERTIFICATION_REGARDING_DEB...

*Response required

4.3.15 Contractor Safety*

Contractor shall comply with County’s Safety and Loss Prevention Policy and Procedure #306

(“Contractor Safety Responsibilities”) and submit a copy of its Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the designated County Procurement staff as part of the solicitation and/or contract process. Contractor will notify County Project

Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity

Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203 (whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct https://procurement.opengov.com/portal/ocgov/projects/138987/document?section=undefined https://procurement.opengov.com/portal/ocgov/projects/138987/document?section=undefined 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https://cpo.ocgov.com/sites/cpo/files/2021-10/306%20County's%20Safety%20and%20Loss%20Prevention%20Policy%20and%20Procedure.pdf https://cpo.ocgov.com/sites/cpo/files/2021-10/306%20County's%20Safety%20and%20Loss%20Prevention%20Policy%20and%20Procedure.pdf https://cpo.ocgov.com/sites/cpo/files/2021-10/Contractor%20Safety%20-%20Activity%20Checklist.pdf inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

*Response required

4.3.16 Safety Data Sheets (SDS)*

Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of

Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or services provided by Contractor to County. The SDS for each substance must be sent to either the County Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or provision of goods/services.

*Response required

SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each

Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.

5.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this

IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Friday, February 14, 2025 before 2:00 pm.

https://procurement.opengov.com/portal/ocgov

5.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

5.5 IMPORTANT DATES

These dates only apply to IFB# IFB-299-2788504-JDW

Release Project Date: February 5, 2025

Question Submission Deadline: February 14, 2025, 2:00pm

Bid Submission Deadline: February 21, 2025, 4:00pm

5.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Donald P. Wagner, Chairman, Third District

Doug Chaffee, Vice Chairman, Fourth District

Janet Nguyen, First District

Vicente Sarmiento, Second District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor

Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner

Shari A. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller-Elect

SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

6.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

6.4 AWARD

Upon recommendation of Contract…