PHOENIX_SKY_HARBOR_INTERNATIONAL_AIRPORT_RENTAL_CAR_CENTER_VERTICAL_TRANSPORTATION_MODERNIZATION_CONSTRUCTION_MANAGER_AT_RISK.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

PHOENIX SKY HARBOR INTERNATIONAL AIRPORT

RENTAL CAR CENTER

VERTICAL TRANSPORTATION MODERNIZATION

CONSTRUCTION MANAGER AT RISK SERVICES

OPENGOV ID NO. AV15000080

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified Construction Manager at Risk (CMAR) to provide preconstruction services and complete construction services for the Phoenix Sky Harbor

International Airport Rental Car Center Vertical Transportation Modernization project. The selected CMAR will work as a team with the designer of record and City staff to ensure an efficient design approach for the project. The project location is 1805 E. Sky Harbor Circle South, Phoenix, AZ. The estimated construction cost is $50 million.

Small Business utilization is highly encouraged.

Project Description

The modernization and replacement of critical horizontal and vertical transportation systems is part of on-going airport effort to improve airport operation, enhance passenger experience and to work towards achieving zero carbon status. This project will address the modernization of a mixture of equipment including 12 elevators and 18 escalators. Depending on the specificity of each equipment, modernization can entail a complete replacement of internal components for escalators and elevators. When completed, all equipment is expected to receive a new useful life with updated finishes and new technology.

Scope of Work

To minimize impact on Rental Car Center operations, this project will proceed in a segmented manner where multiple units will be offline for modernization to take place while remaining units stay active to support Rental Car Center operation. Night work and multiple shifts to expedite the work will be required at certain locations. It is anticipated that the project will last six years inclusive of engineering, permitting, procurement, installation, testing and commissioning.

The Construction Manager at Risk will begin with the firm in an agency support role for preconstruction services. The CMAR will assume the risk of delivering the project through a

Guaranteed Maximum Price (GMP) contract. The CMAR will be responsible for construction means and methods, and will be required to solicit bids from prequalified subcontractors to perform the work using the City’s subcontractor selection process. The CMAR may also compete to self-perform limited amounts of work. The GMP must be submitted in MAG or CSI format or it will not be accepted.

A. Preconstruction phase services by the CMAR may include the following:

• attend and participate in project meetings

• provide detailed cost estimating at each milestone of design and have knowledge of marketplace conditions.

• provide project planning and scheduling

• provide for construction strategies, phasing and scheduling that will minimize interruption to City operations and minimize impacts to the public

• provide alternate systems evaluation and constructability studies

• advise City on ways to gain efficiencies in project delivery

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• prepare trade contractor selection plan and recommend early selection of major trade contractors as required

• provide long-lead procurement studies and initiate procurement of long-lead items

• assist in the permitting processes

• participate with the City in a process to set a goal for local and SBE participation and implement the local and SBE process

• protect the City’s sensitivity to quality, safety, and environmental factors

• advise City on choosing green building materials

B. Construction phase services by the CMAR may include:

• construct themodernization and replacement of critical horizontal and vertical transportation systems

• deliver construction of project on time, within budget, and according to the plans, specifications, and owner’s requirements

• select subcontractors/suppliers for this project

• prepare a Guaranteed Maximum Price (GMP) proposal that meets the approval of the

City

• coordinate with various City of Phoenix departments, other agencies, utility companies, etc.

• arrange for procurement of materials and equipment

• schedule and manage site operations

• bid, award, and manage all construction related contracts while meeting City bid requirements including the local and SBE participation goal

• provide quality controls

• bond and insure the construction

• address all federal, state and local permitting requirements

• chair pre-construction conference, weekly OAC meeting and distribute meeting minutes

• maintain a safe work site for all project participants

• provide monthly schedule updates and construction progress report

• provide resources and coordination to achieve acceptance for testing and commissioning by all parties

• provide project close-out service

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Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The CMAR will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the CMAR will be required to utilize in the fulfillment of the contract requirements.

• The CMAR shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 10:00 am, Phoenix time on Friday, July 24, 2026, at

Aviation Design and Construction Services (AVN DCS) Building, Diamondbacks Conference

Room, 500 S. 24th Street, Phoenix, Arizona 85034, AND via Teams. AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be submitted through the Procurement Portal.

Pre-Submittal Meeting Teams Information:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/23362075991460?p=ndhCwTAaMN6RXBPf0z

Meeting ID: 233 620 759 914 60

Passcode: dS2uA2Ad

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points) https://teams.microsoft.com/meet/23362075991460?p=ndhCwTAaMN6RXBPf0z

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1. General Information

A. Provide a general description of the firm that is proposing to provide construction management services and general construction services. Explain the legal organization of the proposed firm or team. Provide an organization chart showing key personnel.

B. Provide the following information:

1. List the Arizona contractor licenses held by the firm and the key personnel who will be assigned to this project.

Provide the contractor license number. Reference the appropriate licenses held, if needed. In order to be considered for this project, the contractor must hold the correct license as deemed appropriate by the Arizona

Registrar of Contractors prior to submitting a Statement of

Qualifications (SOQ) for this project in accordance with

Arizona Revised Statute §32-

1151.

2. Identify the location of the firm’s principal office and the home office location of key staff on this project.

3. Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and the outcomes.

Points Based 150 (14.7% of Total)

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2. Experience and Qualifications of the

Firm

A. Identify at least three comparable projects in which the firm served as either CMAR, agency

Construction Manager during design and construction phases

(without providing construction services), or General Contractor.

Special consideration will be given to firms that have provided

Construction Manager at Risk services on similar successful projects. For each project identified, provide the following:

1. Description of the project

2. Role of the firm (specify whether Construction

Manager at Risk, Construction Manager or

General Contractor. If CMAR or General Contractor, identify the percent of work self-performed. Also specify services provided during design phase, i.e. cost estimating, scheduling, value engineering, etc.)

3. Project’s original contracted construction cost and final construction cost

4. Construction dates

5. Project owner

B. List of all City of Phoenix projects where the firm provided CMAR, agency construction management, or general construction services in the last five years, either completed or ongoing.

Points Based 250 (24.5% of Total)

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3. Experience of Key Personnel to be

Assigned to This Project

A. For each key person identified, list their length of time with the firm and at least two comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For other projects provide the following:

1. Description of project

2. Role of the person

3. Project’s original construction cost and final construction cost

4. Construction dates

5. Project owner

B. List any proposed consultants, (including SBEs), including key staff names and the experience and qualifications of these individuals.

Points Based 250 (24.5% of Total)

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4. Understanding of the Project and

Approach to Performing the Required

Services

A. Discuss the major issues your team has identified on this project and how you intend to address those issues.

B. Attached to this Request for

Qualifications is the City of

Phoenix general subcontractor selection plan (see Exhibit A).

Describe how you intend to implement this subcontractor selection plan including your recommendations for subcontractor trades to be selected by qualifications only vs.

qualifications and bids; and discuss the benefit that your subcontractor selection plan provides to the project.

C. Describe your team’s project management approach and team organization during design and construction phase services.

Describe systems used for planning, scheduling, estimating, and managing construction.

Briefly describe the firm’s experience on quality control, dispute resolution, and safety management.

Points Based 350 (34.3% of Total)

5. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the (1,000) points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

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Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Experience Modification Rate (EMR) – provide current rating; the awarded company will be asked to provide verification upon contract execution.

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 10 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, August 7, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix

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Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Bonding Statement: As a separate PDF attachment, include a statement of the firm’s bonding capacity from a Surety Company (A- or better for the prior four quarters). This bond statement will not be counted towards the maximum number of pages.

Additional Content: Resumes and other information may be included (content shall be included within the permitted maximum page limit).

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

• Failure to provide bonding statement.

Selection Process and Schedule

The successful firm will be selected through a qualifications-based selection process. Interested firms will submit a Statement of Qualifications (SOQ). A Selection Panel will evaluate each SOQ according to the criteria set forth above. The City will select a firm based on the SOQs received;

no formal interviews will be conducted. The City may conduct a due diligence review on the firm receiving the highest evaluation.

The City expects to create a final list of at least one, but not more than three firms for this project.

The City will enter into negotiations with the selected firm and execute a contract upon completion of negotiation of contract terms for City Council approval.

The following tentative schedule has been prepared for this project. The Pre-submittal meeting is not mandatory.

Pre-submittal Meeting 10:00 am on Friday, July 24, SOQs Due 12:00 pm on Friday, August 7, Selection Notification Early September 2026

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Scope Meeting Late September 2026

If the City is unsuccessful in negotiating a contract with the best-qualified firm, the City may then negotiate with the next most qualified firm until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (Debra Russell at 602-262-6782) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, https://procurement.opengov.com/portal/phoenix https://procurement.opengov.com/portal/phoenix https://phoenix.gov/prr

Page | 12 agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed above), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html