Phase XI_RFI_70RSAT26RFI000023.pdf

70RSAT26RFI000023

Request for Information

REQUEST FOR INFORMATION

Department of Homeland Security (DHS) Science and Technology Directorate (S&T)

Office of University Programs (OUP) Centers of Excellence (COEs) Basic Ordering Agreements (BOAs)

The Department of Homeland Security (DHS), Science and Technology (S&T) Directorate, Office of University Programs (OUP), is requesting information from the scientific community regarding the continued utilization of Basic Ordering Agreements (BOAs) with current Centers of Excellence (COEs).

DHS S&T intends to fund projects within the scope of work of existing and future COEs requiring a contracting vehicle. The COE BOAs will have a five-year period of performance.

The BOAs will be for Homeland Security mission-related unclassified and classified research, development, analysis, and technical services requested by any DHS office or Component agency (Component) that are within the scope of each COE’s cooperative agreement.

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for market research and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP. Furthermore, those who respond to this RFI will not receive feedback from DHS to their submissions other than acknowledgment of receipt, provided a submitter requests such an acknowledgement and addresses the mandatory responses/questions at (a)(1-11) identified under Section 2.0, Responses Requested. This RFI does not commit the Government to enter into any contractual agreement, nor will the Government pay for any information requested hereunder.

By submitting a response, each respondent agrees that any and all costs the respondent incurs in responding to this request or in support of activities associated with this RFI shall be the sole responsibility of the respondent. The Government shall incur no obligations or liabilities to anyone for any costs or expenses incurred by the respondent in responding to this RFI. Not responding to this RFI does not preclude participation in any future Request for Proposal (RFP).

The information provided in this RFI is subject to change and is not binding on the Government or the respondent. All submissions become the property of the Government and will not be returned.

1.0 DESCRIPTION

1.1 Background

The Homeland Security Act of 2002 granted the Department of Homeland Security (DHS) the authority to create university-based COEs using grants, cooperative agreements or contracts. The COEs have significant Homeland Security-related science, technology, engineering, and mathematics capabilities to provide technical services to DHS including: subject matter expertise, laboratories, engineering and other testing facilities, databases, computer models, computer software and hardware, analytical tools, etc.

The COEs are directly aligned with one (1) or more of the DHS Components, creating linkages between DHS and other customers, as well as providing enduring multi-disciplinary research, development, testing, evaluation, education and training capabilities for DHS and the Nation.

The COEs are authorized by Congress and chosen by the DHS Science and Technology Directorate (S&T) through a competitive selection process. The designation of “DHS Center of Excellence” is awarded to a university that brings together leading experts and researchers from other institutions, agencies, laboratories, think tanks, and the private sector to conduct multidisciplinary research and education for homeland security solutions.

The S&T OUP’s mission is to maximize DHS’s return on investment in university-based research and education. OUP funds grants and cooperative agreements to the COEs to establish fundamental research and education programs in specific multi-disciplinary subject matter areas at each COE. DHS S&T expects the universities that comprise the COEs will obtain additional sources of funding beyond OUP’s base funding in order to support more directed research, development, testing, evaluation, education and training. Other S&T Divisions and DHS Components frequently need to access the capabilities created by the COEs at the lead or partner universities, e.g., for directed research, analysis, and technical services – both unclassified and classified – as well as DHS-specific education and training that cannot be performed under S&T’s grants and cooperative agreements. Through this RFI, DHS S&T is pursuing funding strategies to meet emerging requirements.

1.2 Discussion

DHS S&T seeks comments on the use of a BOA to accommodate DHS requirements for COE research, analysis, and technical services, unclassified and classified, as well as DHS-specific science and engineering education and training. DHS S&T proposes to award a BOA to the current and future COE research lead university, to be renewed once after five years, and again at the end of its period of performance, renewals being subject to suitable COE progress in research, development, test, evaluation, education and training. OUP will determine the need for a BOA for the COE research lead by matching university capabilities with DHS’s requirements and needs (S&T will address high priority requirements first). The following thrust areas will be covered under Phase XI of the COE BOAs:

1) Center of Excellence for Emerging and Zoonotic Animal Diseases (CEEZAD)

2) Awareness and Localization of Explosives-Related Threats (ALERT)

3) Borders, Trade, and Immigration Institute (BTI)

4) Critical Infrastructure Resilience Institute (CIRI)

5) Coastal Resilience Center (CRC)

A BOA enables DHS components to access the capabilities, experience, research results, technology, models and data that the COEs have developed with DHS funding.

Characteristics:

• Versatile umbrella agreements between a federal agency (DHS in this case) and performing institutions (the lead university from the COE).

• Enables contracting officers within the funding agency to issue task orders to performers that are within the scope of the BOA.

• Designed to address the needs of DHS for specific research questions with deliverables at an identified cost and on scheduled performance.

• Awarded for a five-year period of performance.

DHS S&T anticipates that the COE research lead university will use BOA subcontracts with current or new organizations to access the best possible skills, knowledge, and capabilities needed to address each task order. The task/delivery orders issued under the BOA will be issued non-competitively to the BOA recipient. The total estimated annual value of all orders issued under each BOA is one to three million dollars ($1M-$3M). Experience indicates that current projects have been in the range of $25,000 to $15,000,000 in value. The value of task orders under a new BOA may be lower or higher.

The DHS Office of Procurement Operations (OPO) S&T Acquisitions Division (STAD) will issue and administer the BOA. DHS Components' contracting offices will issue and administer their task orders under the BOA, subject to a determination by the S&T contracting officer's representative (COR) that the requested goods or services are within the scope of the BOA. The OPO will publish and issue an ordering guide to explain to ordering officers at all DHS Components how to issue task orders under the BOA. Task orders issued under the BOA will be predominantly firm fixed price. However, the BOA will contain pertinent terms and conditions that will facilitate the issuance of fixed price or cost reimbursement type task orders as determined by the ordering contracting officer of the relevant DHS component.

Designated ordering officers at DHS offices and Components will be able to issue task orders under the COE BOA for unclassified or classified research, scientific or technical analyses, and technical services related to homeland security challenges and solutions. Orders will fit within the broad scope of COE capabilities and may include:

a) Creating technologies and models

b) Utilizing facilities and technologies

c) Providing subject matter expert review, presentation, or testimony

d) Testing and evaluation

e) Conducting analyses or assessments

f) Developing and delivering education and training materials

g) Performing other relevant services within an existing COE scope of work.

CEEZAD will research and develop solutions, protocols, and capabilities to protect against high consequence emerging, foreign animal and zoonotic diseases in the United States; develop next generation diagnostic technologies to detect known and unknown threats and enable microbial forensics; and improve decision tools and risk models with more robust architecture and data. (See Attachment 1, Statement of Work) ALERT will conduct transformational research, technology and educational development for effective characterization, detection, mitigation and response to the explosives-related threats facing the country. ALERT’s research is focused on ultra-reliable screening, explosives detection at a distance, and unequivocal pre- and post-blast mitigation. (See Attachment 2, Statement of Work)

BTI will develop research solutions, education, and capabilities to support DHS operations that enhance the nation’s ability to secure our borders and facilitate legitimate trade, travel, and immigration. (See Attachment 3, Statement of Work) CIRI will conduct research and education and deliver results that enhances the resiliency of the nation’s critical infrastructures and the businesses and public entities that own and operate those assets and systems. CIRI will explore the organizational, policy, business, and technical dimensions of critical infrastructure’s dependence on cyber assets. CIRI will examine how computer hardware and software both contribute to and threaten resiliency and how industry makes decisions about cyber assets which contribute to resilience. (See Attachment 4, Statement of Work) CRC will enhance the nation’s ability to safeguard people, infrastructure, and economies from catastrophic coastal natural disasters such as floods and hurricanes, and to consider future climate trends and their impacts on coastal resilience. (See Attachment 5, Statement of Work).

2.0 RESPONSES REQUESTED

a) Mandatory Responses/Questions:

1) Describe your university’s/institution’s knowledge, experience, and capacity to administer Federal Acquisition Regulations (FAR) based BOAs.

2) Describe your university’s/institution’s willingness to accept task/delivery orders under the BOA in fulfillment of future DHS research, analysis, and technical services requirements.

3) Does the award of a BOA impose a burden on your university/institution and on your partner organizations that you cannot accommodate given your institution’s current skills, capabilities, experience, and resources? Please explain.

4) Which contract type is preferred for orders issued under a BOA, if awarded to your university/organization for COE-related research, analysis, and technical services? [For example: Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF), Cost Plus Award Fee (CPAF), Time and Materials (T&M).] Please rank order, from most preferred to least preferred, the contract types listed above.

5) Are you willing and able (having the necessary facilities, practices, procedures, etc.)

to accept and perform Controlled Unclassified Information (CUI) task orders under a BOA?

6) Are you willing and able (having the necessary facilities, practices, procedures, etc.)

to accept and perform classified task orders under a BOA?

7) Describe your understanding and management practices for advancing technologies in the disciplines identified in Section 1.2. This includes describing processes in use at the submitting organization that manages the advancement of research through commercialization and market deployment.

8) Provide three (3) examples of how your Center’s capabilities have been successfully implemented to solve or contribute to solutions for Homeland Security Enterprise challenges.

9) What other questions or concerns should DHS S&T consider with respect to implementing this BOA contracting approach?

10) Since research performed under this BOA will address DHS mission needs, the availability of the results of such research for publication might be limited. Does this present an issue?

11) Are there any issues regarding intellectual property rights that DHS should consider as it prepares its BOA for issuance? DHS expects to use the Revolutionary FAR Overhaul (RFO) data rights clause 52.227-14 with Alt II, III, & IV. Pursuant to that clause, DHS expects to review scientific articles prior to publication to ensure that DHS’s security and mission needs are considered.

3.0 RESPONSE INSTRUCTIONS

At this time, proprietary information is not being requested. Respondents wishing to submit proprietary information should specifically mark or identify any information they perceive as proprietary/confidential for which they seek added protection. To the extent that any proprietary data is submitted with the RFI responses, it will be properly protected by DHS S&T.

Respondents are advised that government support contractors may be involved with the review of the submitted information in addition to DHS employees. All government support contractors needed to review the information will be required to submit non-disclosure/confidentiality statements (if not already on file) with DHS.

4.0 SUBMISSION OF DOCUMENTATION

Respondents, at a minimum, must address the mandatory responses/questions identified under Section 2.0, (a) (1-11) and clearly identify which item is being answered for each response.

Information must contain:

• Name and Address of Firm/Organization

• Phone Number and Email Address of Firm/Organization

• Business Size of Firm/Organization

• Socio-economic status of Firm/Organization

• Unique Entity ID for Firm/Organization

• Is your firm/organization registered with the System for Award Management (SAM) at www.sam.gov.

Responses are mandatory to receive a subsequent BOA award. Non-responses will be assumed to indicate that the institution no longer wishes to receive a DHS COE BOA award.

http://www.sam.gov/

Responses must be provided no later than August 14, 2026, at 3:00pm (30 calendar days after the posting of this announcement). DHS will not consider or review unsolicited proposals submitted in response to this RFI. Requirement of responses: page numbers must be placed at the bottom left-hand corner, 12-point font, 1-inch margins, 8.5" by 11” page size, and no more than six (6) pages in length, including any images, data displays, charts, graphs, and tables.

Respondents must submit their information in either Word or PDF format via email to the following points of contact (POCs):

DHS COE BOA Program Mailbox

DHSCOEBOA@HQ.DHS.GOV

Danette Williams Contracting Officer Danette.Williams@hq.dhs.gov

Debra Bryce Contract Specialist Debra.Bryce@hq.dhs.gov

The email “Subject” line must include the words “BOA Phase XI RFI Response.”

Responses to this RFI may be reviewed by Government technical experts drawn from staff within DHS and other Federal agencies. The Government may also use selected support contractor personnel to assist in the review of the responses. These support contractors will be bound by appropriate non-disclosure agreements to protect proprietary and source selection information.

Note:

The Government reserves the right to hold one-on-one meetings as a result of responses received from this RFI as part of its market research. Meetings may be held with companies who provide comprehensive and relevant responses to the topic and questions in this notice.

mailto:DHSCOEBOA@HQ.DHS.GOV mailto:Danette.Williams@hq.dhs.gov mailto:Debra.Bryce@hq.dhs.gov