Phase I MMR_Monrovia_19AQMM26R0260.pdf

19AQMM26R0260

19AQMM26R0260

Department of State 2026 Design-Build Contract for New Embassy Compound Utility Optimization Improvements in Monrovia, Liberia.

Solicitation of Proposals

Phase I – Minimum Mandatory Requirements of Offerors

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting proposal submissions for Design-Build Construction Services that include Utility Optimization Improvements at the New Embassy Compound in Monrovia, Liberia. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This acquisition is a small business set-aside subject to the Omnibus Diplomatic Security and Antiterrorism Act of 1986, as amended, 2025 NDAA § 7214, (Public Law 118-159) (“Omnibus Act”). This solicitation will consist of two phases:

Phase I – Minimum Mandatory Requirements (MMRs) Phase 1 Proposal Request from Offerors for Eligibility Determination (see below); and

Phase II – Site Visit and Request for Phase 2 Proposals (Technical and Price) from Eligible Offerors.

See Section 2 below for further information.

1. Project Description (Secret Facility and Personnel Security Clearance Required without Safeguarding)

19AQMM26R0260: New Embassy Compound

Design-Build Construction Services for the New Embassy Compound (NEC) project property is 502 Benson Street in Monrovia, Liberia. The project is located on approximately 12 acres in the Mamba Point neighborhood in the city of Monrovia, Liberia. The site is developed. The site is bounded along its perimeter by Benson Street to the North, and private property to the West, and South.

Project Scope: This is a design/build contract for a Utility Optimization Improvement project at the New Embassy Compound in Monrovia, Liberia. The project scope includes Office Building Chancery (OBC), Marine Security Guard Residence (MSGR), Utility Building (UTL), Warehouse (WHE), Main Compound Access Control (MCAC), Service Compound Access Control (SCAC), Consular Compound Access Control (CCAC), Staff and Visitor Parking Lots (PKL) at the New Embassy Compound (NEC).

Anticipated Facilities and Areas: New Embassy Compound (NEC)

Compound Solar Photovoltaic (PV) Systems

Provide new solar photovoltaic systems. The Contractor must provide design and construction services for a total of 1.6MWh STC DC as follows:

1.) Staff PKL – Provide new parking canopy structures with 450kW STC DC roof 2.) NEC East – Provide new ground mounted 800kW STC DC 3.) Official PKL – Replace existing PV modules, wires, inverters, and components with a new 300kW STC DC system on the existing concrete and metal joist structure.

4.) MCAC to OBC Walkway – Provide new pedestrian canopy structures with 18kW STC DC roof

Provide solar photovoltaic (PV) renewable power generation systems with microgrid control system for power control. Provide new power interconnection and power feed to UTL. These areas and capacities are assumed to be achievable based on USG evaluation and must be confirmed and verified by Contractor at the beginning of Design phase. PV output must be integrated to serve the NEC electrical systems and overall facility loads. PV is not intended to serve a dedicated load panel unless identified during design.

Compound Site Lighting:

The contractor must provide for the design and installation of LED site and exterior building lighting at the NEC site. All existing exterior luminaires must be removed and replaced with LED technology; existing raceways, foundations, and poles in serviceable condition may be reused at Contractor risk, subject to verification and code compliance. The contractor must provide for a complete designed system that meets the OBO requirements for site security lighting and for aesthetic lighting for the representational areas. (One for One replacement is not mandated). The installation will include lighting, poles/bollards/other means of mounting, new or extended power cabling, new or extended control cabling, and provide a new control system within Embassy Guard Post One (Post 1) in compliance with OBO specifications. The site lighting is inclusive of security lighting, building egress lighting, site circulation path lighting, architectural accent lighting, and landscape lighting (including up-lights for the flagpole). The lighting design must employ only LED technology and must have coordinated color temperature across the site. Site lighting design must meet the requirements outlined in the design standards and must meet the lighting illumination levels upon completed installation. Installation must be in accordance with IZC appendix B, 2013 for LED exterior lighting (265600 Exterior Lighting, 2026, Parts 1-3; J.2.3 OPR 22 Electrical, 2026).

Compound BESS:

The contractor must design and install a commercial, containerized battery energy storage system (BESS) integrated with the PV system and generator-backed compound distribution to maximize PV utilization, improve power stability, and reduce diesel fuel consumption. The capacity of the BESS system must be 9500 kWh. The BESS must be designed and commissioned as an integrated system with defined operating modes, protective functions, and a safe generator-only fallback mode. (263313.13 Energy Storage Systems OVER 600kWh, 2026, Parts 1-3; J.2.3 OPR 22 Electrical, 2026).

The contractor must provide a fully functional and remote monitored and encrypted controlled microgrid system for the PV system as well as BESS, compound load, and generator monitoring/ATS control.

Compound Building Automation System (BAS) Integration:

The Contractor shall provide services to integrate all new equipment into the existing BAS. At minimum:

The Contractor shall evaluate all affected existing HVAC systems & equipment sequence of operation and update the sequence of operations as necessary.

The Contractor shall connect the new HVAC equipment and controllers to the existing BAS and update the BAS graphics as necessary to show new equipment and any other associated new work. All new equipment shall contain Native BACnet controllers. All sequences shall be tested to ensure full functionality within the BAS. Sequences shall be demonstrated to the FM, COR and local technical staff. The Contractor shall ensure that, from the front-end BAS computer, the user can control all BAS set-points as shown on existing drawings for all equipment. This includes, but is not limited to, the ability to enable/disable equipment, change all set points, manage time of day scheduling, view equipment status, manage supply and return chilled water temperatures, manage airflows and leaving air temperatures, view the number of compressors running, track compressor run time, and receive alarms.

The Contractor shall confirm that all BAS trends are actively setup and trending data. A full description of BAS trends that are required is listed in OBO Specification 230905.

Office Building Chancery (OBC) HVAC & Lighting:

The Contractor shall demolish and remove from site the existing outdoor air section of AHU-9, which shall include all materials between the outdoor air louver and the filter section of AHU-9 and shall include the existing outdoor air damper. All associated chilled water piping, filter section, coil section, and fan section shall remain.

The Contractor shall provide a new outdoor air section to AHU-9 while maintaining the same overall dimensions as the existing unit. The existing AHU has an outdoor air section that is roughly 2085 mm H x 2436 mm W x 780 mm L (contractor to field-verify dimensions). All internal materials and components for this new section shall be 316 stainless steel. The existing duct connection between the outdoor air louver and the AHU shall also be replaced with 316 stainless steel ductwork. Any contact between the new stainless steel in this section and other dissimilar metals shall be separated with a dielectric material to prevent the formation of galvanic corrosion. At a minimum, this dielectric separation shall be included between the new section and the existing galvanized steel for the remaining AHU sections. The new outdoor air damper in this section shall be increased in size to 1180 mm H x 1750 mm W (existing damper to be removed is roughly 340 mm H x 1750 W; contractor to confirm existing and final sizing).

The new damper shall include a damper end switch, and the damper actuator shall be located outside of the air stream (current location of the actuator is acceptable). Any existing sensor and associated controls wiring in this section shall be replaced. Replacement of sensors shall not exceed the inclusion outdoor air flow sensor, temperature sensor, and humidity sensor (three (3) total sensors; contractor to confirm and match existing condition).

Replace existing AHU-9 fan motor with similar high-efficiency inverter-duty motor that is appropriate for variable-speed operation. Replace the existing variable speed drive (VFD), all associated electrical connections, and all associated controls wiring associated with the fan motor. Existing motor is 20 HP, 400 V, 50 Hz, 2910 RPM, TEFC motor with a frame size of 256T and insulation class H. Contractor to verify with AHU-9 manufacturer that newly-selected motor is appropriate for AHU prior to purchase of motor. In addition to the newly-installed motor, provide one spare motor that may be stored on site for future replacement.

Replace existing fan impeller with new airfoil fan impeller at increased size for additional external static pressure. Contractor to confirm with existing AHU manufacturer the maximum size of impeller that may be used within the existing AHU fan section.

Contractor to reconnect all equipment, sensors, dampers, etc. to the compound building automation system. Follow the original compound sequence of operation for the control of this equipment. Contractor to ensure that all graphics, trending points, and sequences are included.

See BAS Integration Section below for additional requirements. Contractor to perform on-site pressure testing of new outdoor air section and full AHU after installation. Testing to be performed per AHRI standards and OBO requirements.

The scope also includes interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Marine Security Guard Residence (MSGR) HVAC & Lighting:

The Contractor shall demolish and remove from site the existing MSGQ condensing unit (M- CU-1) and all associated refrigerant piping, supports, associated AHU cooling coil, and appurtenances.

The Contractor shall design and install a replacement CU system in place of the existing equipment. CU, refrigerant piping, condenser piping, controls wiring, electrical power connection, cooling coil, and all associated equipment shall be replaced. The existing CU is nominally sized for a cooling capacity of 30 tons. The new unit shall match this existing capacity. The current unit uses R-410A refrigerant. Equipment of this type is no longer commercially available. Contractor to confirm with the existing AHU’s manufacturer that the new refrigerant type is compatible with the existing equipment. If manufacturer requires additional space for the new cooling coil associated with the updated refrigerant, contractor to perform work on the existing AHU to allow for new coil section size. Contractor to also confirm with Post that a replacement supply of the new refrigerant type is available locally for purchase.

After installation of new coil, AHU to be pressure tested as per AHRI standards and OBO requirements. Ensure that all equipment, piping, electrical connections, controls wiring, etc., are appropriately selected for the extreme marine climate in this location, including all necessary coatings for condenser units, shielding on piping and conduit, etc. Please see section 31:

Corrosion Mitigation in this document and OBO IBC ICS Appendix W for additional requirements.

The Contractor shall replace all outdoor air ductwork and accessories in the AHU mechanical room between the outdoor air louver and the AHU inlet. Note that the short run of duct downstream of the outdoor air VAV box and upstream of the AHU shall be included. New outdoor air ductwork and fittings to be 316 Stainless Steel. All stainless steel ductwork and accessories that connects to another metal type shall have a dielectric separation between the dissimilar metals. Replacement shall include outdoor air damper with end switch, outdoor air VAV box, outdoor air temperature sensor, outdoor air humidity sensor, and any additional equipment, sensors, or accessories located in this section of duct. Ensure that outdoor air damper actuator is located outside of the air stream.

Contractor to reconnect all equipment, sensors, dampers, etc. to the compound building automation system. Follow the original compound sequence of operation for the control of this equipment. Contractor to ensure that all graphics, trending points, and sequences are included.

See BAS Integration Section below for additional requirements.

The scope also includes interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Warehouse (WHE) HVAC & Lighting:

The Contractor shall design and install a replacement variable speed CU system in place of the existing equipment. CU, refrigerant piping, condenser piping, controls wiring, electrical power connection, cooling coil, and all associated equipment shall be replaced. The existing CU is nominally sized for a cooling capacity of 35 tons. The new unit shall match this existing capacity. The current unit uses R-410A refrigerant. Equipment of this type is no longer commercially available. Contractor to confirm with the existing AHU’s manufacturer that the new refrigerant type is compatible with the existing equipment. If manufacturer requires additional space for the new cooling coil associated with the updated refrigerant, contractor to perform work on the existing AHU to allow for new coil section size. Contractor to also confirm with Post that a replacement supply of the new refrigerant type is available locally for purchase.

After installation of new coil, AHU to be pressure tested as per AHRI standards and OBO requirements. Contractor to ensure that the new variable speed condenser unit modulates in conjunction with the operation of the new variable-speed fan in order to avoid damage to the cooling coil (such as coil freezing). Ensure that all equipment, piping, electrical connections, controls wiring, etc., is appropriately selected for the extreme marine climate in this location, including all necessary coatings for condenser units, shielding on piping and conduit, etc. Please see section 31: Corrosion Mitigation in this document and OBO IBC ICS Appendix W for additional requirements.

The Contractor shall replace all outdoor air ductwork and accessories in the AHU mechanical room between the outdoor air intake at roof level and the AHU inlet. New outdoor air ductwork and fittings to be 316 Stainless Steel. All stainless steel ductwork and accessories that connects to another metal type shall have a dielectric separation between the dissimilar metals.

Replacement shall include outdoor air and return air dampers with end switches for both, outdoor air temperature sensor, outdoor air humidity sensor, and any additional equipment, sensors, or accessories located in this section of duct. Ensure that outdoor air damper and return air damper actuators are located outside of the air stream.

Contractor to replace the existing constant-speed AHU fan motor with a new, similarly sized high-efficiency inverter-duty motor that is appropriate for variable-speed operation. Replace the existing motor starter with a variable speed drive (VFD), replace all associated electrical connections, and all associated controls wiring associated with the fan motor. Existing motor is 10 HP, 380 V, and 50 Hz. Contractor to verify with AHU manufacturer that newly-selected motor is appropriate for AHU prior to purchase of motor. Provide controls that allow fan speed to be modulated at the BAS. Ensure that the new variable speed condenser unit modulates in conjunction with the operation of this fan in order to avoid damage to the cooling coil (such as coil freezing). In addition to the newly-installed motor, provide one spare motor that may be stored on site for future replacement.

Contractor to install a fully-modulating (0% – 100% open) mechanical damper with end switch in the 750 x 300 supply ductwork that provides air to the main warehouse space. Preferred location for this damper is in room W101. Provide removable access panel in ductwork for damper maintenance. Locate damper actuator outside of the air stream. Ensure that duct is fully insulated to match existing.

The Contractor shall determine the best method for removing and replacing any indoor HVAC components in the mezzanine (removing/replacing metal roof vs. removing/replacing drywall), as the only existing access is through a small floor opening with a ladder.

The Contractor shall provide a variable refrigerant flow (VRF) cooling system, to supplement the cooling provided by the newly installed AHU to maintain indoor air conditions. Provide a minimum of eight (8) 2-ton indoor evaporator units connected to a minimum of two (2) 8-ton outdoor condenser units. Confirm final location of outdoor condenser units in writing with Post (include RSO, Facilities, MGT, and architectural reviews). Final locations of indoor units shall be coordinated with OBO/PDCS/DE/ME. VRF system will replace the existing split system units that are currently providing supplemental cooling within the space. Demolish and remove the existing split system units.

The Contractor shall provide a total of three (3) high-volume, low-speed (HVLS) fans with a minimum blade diameter of 3 meters for improved circulation throughout the warehouse. HVLS fans shall be mounted to the roof structure and shall be coordinated with all other HVAC, plumbing, power, lighting and fire protection systems. Contractor to coordinate with structural engineer to ensure proper supports for HVLS fans. HVLS system shall come with variable frequency drives installed in the mechanical mezzanine.

Contractor to reconnect all equipment, sensors, dampers, etc. to the compound building automation system. Follow the original compound sequence of operation for the control of this equipment. Contractor to ensure that all graphics, trending points, and sequences are included.

See BAS Integration Section below for additional requirements.

The scope also includes interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Utility Building (UTL) Lighting:

Scope of work for UTL includes, but is not limited to, interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Support Annex (SPX) Lighting:

Scope of work for SPX includes, but is not limited to interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Main Compound Access Control (MCAC) Lighting:

Scope of work for MCAC includes, but is not limited to, interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Service Compound Access Control (SCAC) Lighting:

Scope of work for SCAC includes, but is not limited to, interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Consular Compound Access Control (CCAC) Lighting:

Scope of work for CCAC includes, but is not limited to, interior lighting upgrades. Complete interior lighting upgrades are needed across the NEC to reduce electrical load, improve lighting quality, and improve maintainability. The Contractor must field-verify existing interior lighting types, quantities, mounting conditions, circuits, controls, and panelboard capacity, and must provide a complete replacement and modernization of interior luminaires, controls, and associated electrical distribution as required for a functional, code-compliant system.

Estimated Design/Build Construction Cost: $25 million - $35 million

2. Solicitation Process:

This solicitation will consist of two phases:

Phase I – Minimum Mandatory Requirements (MMRs) of Offerors

This announcement of solicitation of Minimum Mandatory Requirements (MMRs) proposals is Phase I. Offerors submitting proposals to this solicitation for Phase I shall address the following criteria set forth under Section 3, “Phase I Detailed Instructions” in their Phase I proposal. The Department of State (DOS) will evaluate the eligibility of Offerors based on the evaluation criteria set forth below. Only Offerors determined to be eligible or conditionally eligible in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror (Prime or Joint Venture) must remain the same throughout each subsequent Phase.

A determination of adequacy of competition for purposes of the Omnibus Act subsection (a) shall be made after receipt of Phase 1 proposals from not less than three (3) offerors deemed eligible or conditionally eligible as a U.S. Person or U.S. Joint Venture person in accordance with the Omnibus Act. If competition is not determined to be adequate, a contract may be awarded without regard to the Omnibus Act. A determination, consistent with FAR 15.106 (e), will be made after receipt of Phase 1 proposals whether to cancel and reissue the Solicitation without consideration of the Omnibus Act or amend the Solicitation to remove the Omnibus Act requirements.

Definitions:

“Eligible” – An offeror that meets all Phase I minimum mandatory requirements and is deemed eligible for participation in Phase II and for consideration for award.

“Conditionally eligible" - An offeror that may meet all Phase I minimum mandatory requirements prior to contract award without the need for discussions and/or proposal revision (e.g. with respect to the Omnibus requirements, the offeror will reach substantial completion of similar projects by award and/or meet the incorporation deadlines per Certification 2 in the Omnibus Statement of Qualifications; and/or may meet the security clearance MMR). NOTE:

The Department will not be obligated to extent the acquisition timeframe or delay the contract award to accommodate an Offeror’s ability to become fully eligible by award.

Offerors that are not determined “eligible” or “conditionally eligible” at Phase I will not be eligible for participation in Phase 2. Note: An Offeror must be determined to fully meet all MMRs to be eligible for consideration for award.

The Government may conduct an information session for interested Offerors prior to the receipt of Phase I submissions. A separate announcement will be issued on the Contract Opportunities section of the SAM.Gov webpage to specify the location, date, and time.

Phase II – Requests for Proposals from Eligible/Conditionally Eligible Offerors

Those Offerors determined to be eligible or conditionally eligible in Phase I in accordance with this notice will be issued a formal Phase II Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals. Phase II proposals shall include both technical and pricing proposals for the design-build construction. As noted above, only Offerors determined to be eligible or conditionally eligible in Phase I are eligible for participation in subsequent Phases and/or for award.

Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The project scope requires the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The USG will provide criteria documents that will include a description of the work including disciplines and subject matter expertise required, and technical requirements for the work.

Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The technical proposal will require detailed information in response to the RFP criteria relative to the designer and constructor’s experience and past performance relevant to the project in size, scope and complexity as well as the proposed team’s qualifications, management plan, and the proposed schedule. The technical proposal criteria will be identified in the Phase II RFP. These Phase II criteria are separate and distinct from the criteria considered relative to the Omnibus Act and generally an Offeror will be required to demonstrate technical experience by identifying four

(4) comparable projects of similar size, scope and complexity, previously performed by the Offeror as a Prime or by the Joint Venture (JV) and or its member entities.

3. PHASE I DETAILED INSTRUCTIONS

Proposal Requirements for Phase I, Minimum Mandatory Requirements of Offerors:

The Offeror shall submit sufficient documentation to allow DOS to evaluate its compliance with the Mandatory Minimum Requirements (MMRs) listed below. Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986 – U.S. Person Statement of Qualifications – MMR #1

The Offeror must complete all certifications and provide all required attachments within the "Certifications Relevant to Public Law 99-399, as amended, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986" (The Statement of Qualifications is attached to this SAM.gov announcement and may be obtained from the DOS Contract Specialist/Officer listed at the end of this notice and has been updated to reflect the amendments consistent with the 2025 National Defense Authorization Act (NDAA) changes to 22 U.S.C. § 4852, see 2025 NDAA § 7214. STREAMLINE QUALIFICATION OF CONSTRUCTION CONTRACT BIDDERS) and submit them as part of its Phase I, Minimum Mandatory Requirements proposal. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, as amended. Firms eligible for award under this acquisition are limited to “United States Persons” and “United States Joint Venture Persons” as defined for purposes of Section 402(c)(2) of the Omnibus Act.

For Certification # 4 of the Statement of Qualifications: To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or on a Federal Contract abroad a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $20 million as adjusted for inflation.

Inflation Adjustment:

Offerors are permitted to adjust the value of their submitted comparable projects for inflation, based on the contract award date, using the Engineering News-Record Building Cost Index (ENR BCI) for the MidAtlantic region utilizing the Engineering New Record’s (ENR) Building and Construction Indices as shown below (Image 1). Offerors must clearly indicate the inflation adjustment parameters (including rates and dates) used in their calculations to enable evaluators to validate the adjustment.

Image 1 - Engineering New Record’s (ENR) Building and Construction Indices

Offerors must provide all required information and attachments as stated in the U.S. Person Statement of Qualifications, including the inflation-adjusted value and supporting calculations for each submitted project.

IMPORTANT NOTE: To the extent the Offeror anticipates proposing two or more entities in Phase II and/or relies on related entities to perform under the contract and/or to meet the stated requirements of the Solicitation, the Offeror should be structured as a formal JV or Prime/Subcontractor and the Offeror itself (formal JV or Prime) must be registered in SAM.gov. Also, as identified below, the Offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the Solicitation. Security clearance requirements are not the same as meeting the definition of a “US Person” under the Omnibus Act, and as noted, the Phase II criteria are separate and distinct from the criteria considered to establish whether an entity meets the Omnibus Act requirements.

This is a pass/fail evaluated area. An Offeror determined to be eligible or conditionally eligible is considered to achieve a pass/passing rating. The Government reserves the right, but does not intend, to hold discussions in Phase I. Offerors must provide all required information and attachments as stated in the U.S. Person Statement of Qualifications. Phase I Proposal submissions not meeting the submission requirements and Offerors providing inaccurate or incomplete submissions, risk being deemed unresponsive and excluded from further evaluation/consideration.

Proposal submissions from Offerors who do not receive at least a conditionally eligible rating in Phase I will not be further evaluated, and those Offerors are not eligible to participate in the subsequent Phase II.

Offerors are advised that the Government will not pay for information submitted in response to this announcement, nor will it compensate offerors for any costs incurred in the development/submission of their Phase I proposals.

3.B. Security Clearance Requirement – MMR #2

In order to be eligible to receive award and perform under this contract, the eligible or conditionally eligible offeror, including Joint Venture offerors meeting MMR #1, must possess a Defense Counterintelligence and Security Agency (DCSA) Secret facility security clearance (FCL) without Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M.

Foreign firms are not eligible for FCLs and are therefore ineligible to participate in this acquisition. Only U.S. firms organized and operating in the U.S. or Puerto Rico, or a U.S. possession or trusted territory, are eligible for facility clearances. U.S. firms which are determined to be under Foreign Ownership, Control, or Influence (FOCI) are not eligible for an FCL unless actions (as directed and approved by DCSA) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level.

CURRENT FCL HOLDERS: Offerors already possessing the necessary FCL must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the Phase I proposal.

OFFERORS WITHOUT AN FCL: If an otherwise conditionally eligible offeror relative to MMR #1 does not possess the necessary FCL at the time of proposal submission, DOS/Diplomatic Security will sponsor the firm for an FCL and send a Sponsorship Letter at the time the Offeror is determined to be conditionally eligible under Phase I.

Sponsored firms are expected to acknowledge and be responsive to Diplomatic Security for any required information and/or form completion(s). If the sponsored firm does not respond to Diplomatic Security within ten (10) business days with the required information, the offeror may be deemed unresponsive and unable to meet MMR #2’s security clearance requirement, and the Department may terminate the clearance sponsorship.

Sponsored firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Counterintelligence and Security Agency (DCSA) approval to safeguard classified documents. The sponsored firm is afforded 120 calendar days from the notice of Phase I eligibility to obtain the necessary FCL for the classified portions of the Phase II RFP. DOS sponsorship does not guarantee that the Offeror will receive the FCL, nor that it will be received within the 120-day period. The Department will not be obligated to extend the proposal submission due date if any of the sponsored firms have not been issued the required clearance prior to the release of the classified construction documents as applicable to the conditionally eligible firms for their use in preparing their offers. The Department is not obligated to extend the acquisition timeframe or delay the contract award to accommodate an Offeror’s inability to obtain its FCL. The Government will not award the contract to a firm not having been issued an FCL (with appropriate safeguarding capability).

Please visit the DCSA website for information on the clearance process and what information/steps will be required, https://www.dcsa.mil/Industrial-Security/Entity-Vetting-Facility-Clearances- FOCI/Facility-Clearances/

Companies and Citizens of countries listed below will not be eligible to perform on this project in any capacity. DOS reserves the right, in its sole discretion, to determine suitability of contractor personnel to work on design, construction and other diplomatic facilities contracts.

• Belarus

• Cuba

• Hong Kong

• Iran

• Nicaragua

• North Korea

• Peoples Republic of China

• Russia

• Venezuela

• Vietnam

3.C. Active Entity Registration on SAM.gov – MMR #3

Offerors, including any offeror organized as a Joint Venture, must have an active SAM.gov registration at the time of Phase I proposal submission and throughout the procurement process.

This is a pass/fail evaluated area. A proposal from any offeror whose registration is not active in SAM.gov at the time of Phase I proposal submission will be rejected and their Phase I submission will not be evaluated. Any Offeror that has been determined to be eligible or conditionally eligible as a “U.S. Person” or “U.S. Joint Venture Person” under Omnibus must be registered in SAM as the same legal entity at the time of Phase I submission and throughout the procurement process. If the Offeror certifies that it is a Joint Venture to meet the Omnibus Act requirements, the Joint https://www.dcsa.mil/Industrial-Security/Entity-Vetting-Facility-Clearances-FOCI/Facility-Clearances/ https://www.dcsa.mil/Industrial-Security/Entity-Vetting-Facility-Clearances-FOCI/Facility-Clearances/

Venture must be the entity registered in SAM.gov at the time of Phase I submission and throughout the procurement process.

4. Closing Deadline for Submissions

ALL PROPOSALS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on June 27, 2026.

Offeror must state the following on the cover of the proposal:

• 19AQMM26R0260 Utility Optimization Improvements – Monrovia, Liberia

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

• Authorized Contractor Point of Contact with phone number and email address

ONLY Electronic submissions/responses are accepted. An offeror has two options to electronically submit their proposal submissions: Email or Google Drive shared to the below fan.gov email addresses. Regardless of the method, all proposals must be e-mailed or shared to the fan.gov email addresses below. Do NOT upload anything to a third-party website and send us the link. We are not authorized to download any documents from any third-party websites.

EMAIL PROPOSAL SUBMISSION INSTRUCTIONS:

The Subject of the email must include solicitation number and project name:

19AQMM26R0260, Utility Optimization Improvement, Monrovia, Liberia

Email proposal submissions are authorized to be sent to the following fan.gov addresses:

Primary: KhvtisavrishviliCW@fan.gov

Alternate: FieldsCC@fan.gov

Note: Offerors who currently have FAN (Foreign Affairs Network) accounts may upload the proposals to the FAN Google Drive and share to the fan.gov email addresses listed above. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal Google Drive account is acceptable.

GOOGLE/FAN DRIVE PROPOSAL SUBMISSION INSTRUCTIONS:

Please UPLOAD the Phase I proposals (with both PDF files) to your Google Drive (FAN

– Foreign Affairs Network or personal) AND share/send the proposal from Google to the FAN.gov email addresses above and please give the COs EDIT permission for these files.

The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com and log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

mailto:KhvtisavrishviliCW@fan.gov mailto:FieldsCC@fan.gov

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: KhvtisavrishviliCW@fan.gov and

FieldsCC@fan.gov, Make sure the EDITOR option selected.

5. Click Send.

Clarification Requests

Any Requests for clarification, must be submitted, in writing to Caroline Khvtisavrishvili at KhvtisavrishviliCW@state.gov and Chrissie Fields at FieldsCC@state.gov by no later than 2:00 p.m., Eastern Daylight Time, on June 2, 2026. Clarifications and requests for information received after the deadline, shall not be accepted.

mailto:KhvtisavrishviliCW@fan.gov mailto:FieldsCC@fan.gov mailto:KhvtisavrishviliCW@state.gov mailto:FieldsCC@state.gov