Pharmacy_Services.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

PHARMACY SERVICES

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-8375

Quick Quote Title: Pharmacy Services

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Pharmacy Services

Release Project Date: April 18, 2025

Question Submission Deadline: April 25, 2025, 5:00pm

Response Submission Deadline: May 1, 2025, 2:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Community & Human Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a recurring service.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Pharmacy Services

Collier County, as part of Florida Statue 125.01 (e), provides medical and prescription assistance to individuals between the ages of 18 and 64 who have been denied for Medicaid in the past 90 days and do not have any other form of health insurance.

The Community & Human and Services Division (CHS) of Collier County is soliciting available pharmacies that can provide prescription medications to residents deemed eligible who reside within the geographic area of Collier County. The County intends this award to be valid until September 30, 2026.

1. Vendor Responsibilities:

A. Pharmacists must possess a current license from the Florida State Board of Pharmacy in accordance with Revised

Statutes of the State of Florida and shall maintain said license in good standing for the duration of the purchase order.

B. The vendor shall provide at no additional cost to the County, pharmacy services at locations in areas which are not evacuated during a disaster and be prepared to accept telephone requests from the County Emergency Operations

Center and fill such requests. Collier County CHS/Social Services Program will be responsible for the pick-up and delivery of any such prescriptions.

C. Fill outpatient prescriptions as needed within the normal hours of 8:00 am to 5:00 pm, Monday-Friday and 9:00 am to

12:00 pm on Saturdays, Eastern Standard Time.

D. Be able to provide generic or equivalent drugs when one is available to fill the prescriptions. Prescriptions shall be limited to a thirty-day supply.

E. Provide electronic transfer of invoices (billing) to a local PC by-mail a minimum of monthly per Clerk of Court’s

Finance standards. Such electronic data transfer capability shall be operational within two months of start-up and the first billing shall begin within eight weeks. A name and phone number for technical assistance shall be provided in the event of file formatting issues.

F. A File Transfer Protocol (FTP) or other HIPAA compatible programs to transfer encrypted client information

(automatically) to the pharmacy database a minimum of twice daily, without breaking security. Full file transfer shall be done weekly. Vendor must comply with HIPAA 834 file format.

G. Pharmacy locations shall be connected to a common network using the same database to monitor patient information and manage the formulary. In addition, all locations must be connected to the central system that contains client information. All clients will be given a voucher to provide to the pharmacy. Any physician can write a prescription; this includes Primary Care, specialists, emergency room physicians, dentists, etc. Collier County CHS/Social Services will not pay for prescriptions if the client does not present a voucher that shows a valid begin and end date of eligibility.

H. Under the Health Insurance Portability and Accountability Act (HIPAA) of 1996, vendor is expected to adhere to the same standards as the County and other HIPAA covered entities regarding the protection and non- authorized disclosure of Protected Health Information (PHI).

I. A pharmacist should be on staff as the main point of contact.

J. The vendor will identify rebates that are forthcoming, and any savings realized from manufacturers’ rebates shall be credited against the County’s monthly invoice.

K. All medications except for clinician administered MAT, shall be filled to patients for self-administration in accordance with all applicable Federal, State, and Local laws.

L. The vendor shall update and make readily retrievable at any time, all outpatient and drug data within the outpatient profile as each prescription is filled and refilled. The vendor shall automatically monitor drug allergies and interactions according to data available for each patient.

M. Provide a monthly utilization and administrative report to include but not limited to the number of prescriptions filled, covered individuals, utilizing individuals including physician dispensing profiles and other reports.

N. The vendor must immediately advise the County whenever abuse, drug-seeking, or fraudulent behavior is suspected.

Narcotic pain medications are not allowed under this program, except for those with extenuating circumstances (i.e.

ongoing cancer treatments).

O. Provide to the County any manufacturer’s no cost, discounted or promotional health care items, which may become available to them during the period of purchase.

P. The vendor shall be available for periodic site visits by Collier County staff to any of their locations in order to monitor the quality of services provided.

Q. Must respond within twenty-four (24) hours in writing via fax, e-mail or letter, to all questions presented by CHS.

R. Pharmacy must provide dispensing cost per bottle (current generic drug pricing plus set dispensing rate per

S. Prescription = total dispensing cost), monthly to the designated contact person.

T. Provide outpatient packaging material including labeling, that meets all applicable laws and regulations. Labeling for outpatient packaging shall include at a minimum the following:

o Patient name o Date of dispensing o Prescription number o Physician’s name o Instructions for patient use o Name and strength of drug o Number of doses dispensed

U. Vendor shall maintain all outpatient drug profiles on a computerized dispensing system. Each outpatient drug profile must include at a minimum the following:

o Patient name o Address o Phone o Birth date/social security number o Sex o Allergies o Prescription number V. Drug data within each outpatient drug profile must include:

▪ Drug name

▪ Drug strengths

▪ Amount ordered

▪ Amount dispensed

▪ Instructions for use

▪ Refills authorized

▪ Physician information

▪ Date and time filled W. Electronic invoice data must include but not limited to the following:

▪ Patient’s identification number assigned by CHS

▪ Control number

▪ Medication name

▪ Strength

▪ Quantity

▪ Date filled (MM/DD/YY)

▪ Generic

▪ Fill Rate assigned

▪ Calculated cost

▪ Total price due

2. Average Wholesale Pricing (AWP)

A. Vendor must provide AWP pricing source

• Collier County will pay up to seven (7) percent AWP mark-up

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Professional Liability

$1,000,000 Per claim & in the aggregate

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory https://apps.fldfs.com/bocexempt/ with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Maximum Allowable Cost for

Generics 1 Each

2 Refill Fee 1 Each

TOTAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Provide Average Wholesale Price

Mark-Up Percentage (up to 7% allowed) *Please provide the AWP

Pricing Source in your quote. (Not for

Award Purposes)

1 Percentage

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Please provide proof of Registration with State of Florida (Sunbiz)*

*Response required

3. Please provide proof of registration with E-Verify*

*Response required

4. Please provide copy of W-9*

*Response required

5. Provide Average Wholesale Price (AWP) Source*

*Response required