PG_Part806.3_Atch1_FAR6_JA_OVER_SAT 36C26225C0089 CO Signed_BC.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C262-25-AP-1546

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C262-25-AP-1546

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Tibor Rubin VA Long Beach

Medical Center. Purchase request number is 600-25-1-5989-0001.

2. Nature and/or Description of the Action Being Processed: Justification and approval to award a sole source contract for architecture/engineering services for project 600-20-112 Replace Domestic Water Pump and Generator. This is a follow-on contract from a previous FY18 contract whose funds expired.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: SRD Architects is the designer of record and their previous contract included construction period services. Due to the project not being funded for construction during the original performance period, this contract will secure those services for the construction period of the design. Once awarded, construction is estimated to take 18-24 months. The estimated cost of these services is $308,582.04.

4. Statutory Authority Permitting Other than Full and Open Competition:

(x) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

SRD Architects is the designer of record for this project. The funds for their original contract were issued in FY18 and have since expired. They have the background knowledge of this project to provide proper construction period services. Another source would have to use time and resources to gain the background knowledge needed to provide proper construction period services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Negotiations were conducted with SRD Architects to arrive at a mutually agreed upon cost that is fair and reasonable to the government. An IGCE was used as a basis for negotiations.

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C262-25-AP-1546

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No market research was conducted because SRD Architects is already the designer of record for this project.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No actions are planned, as it is not anticipated that there will be future acquisitions of the services being acquired.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Richard Moss Date Title: Healthcare Engineer Facility: Tibor Rubin VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Permelia J. Bryant Date Title: Contracting Officer Facility: Carl T. Hayden VAMC, Phoenix AZ

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: Dawn M. White Date Title: Branch Chief Construction Team 2 Facility: Carl T. Hayden VAMC, Phoenix AZ

VHALONMOSSR

Text Box January 23, 2025

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C262-25-AP-1546

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Name Date VHA Head of Contracting Activity (HCA)

d. VA Senior Procurement Executive Approval (over $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Name Date Executive Director Office of Acquisition and Logistics Senior Procurement Executive (SPE) Department of Veterans Affairs