PF250241TC Satelite Phone RFQ.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and Purchasing

Quotation Number:

PF250241TC

Mailing Address:

WDFW Purchasing Attn: Tina Carollo PO Box 43135 Olympia WA 98504-

Physical Address (for couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price

Washington Department of Fish and Wildlife 1111 Washington Street SE 2nd floor IT Olympia WA 98501 United States

Contact Name: Tina Carollo E-mail: tina.carollo@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

April 29, 2025 12:00 Noon

Required Delivery Date:

Product must be received by COB 6/30/25 or will be refused at no cost to WDFW.

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

Minimum Specifications provided – All _06___pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to Tina Carollo @ tina.carollo@dfw.wa.gov. Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal TIN/SSN:

mailto:tina.carollo@dfw.wa.gov

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment.

The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached.

By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS & SERVICES

CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES.

This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE THESE CERTIFICATIONS ON

BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

SPECIFICATIONS FOR: 88 EA IRIDIUM PPT 9575 EXTREME SATELLITE PHONES/PLUS PHONE KIT PURPOSE: DFW SATELLITE PHONE FLEET THAT SUPPORT EMT IN THE EVENT OF THE DISASTER WILL BE EXTENDED TO ALL HATCHERIES FOR COMMUNICATIONS IN THE SUPPORT OF THE SAFETY DEC PAC

FUNCTION: TO PROVIDE SATELLITE PHONES TO THE FISH PROGRAM HATCHERY STAFF IN THE EVENT OF A

DISASTER

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment.

Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000 The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation

Item Description Check If As Specified

Describe Fully If Not As Specified

1 88 Iridium PPT 9575 Extreme satellite phones/plus phone kit

88 Iridium PTT 9575 Extreme Handset (Push to Talk) Satellite Phone Kit.

Includes:

•AC Travel Charge, International •Plug Kit •Auto Accessory Adapter Rechargeable •Hi-Cap Li-ion Battery •Power USB Adaptor •Antenna •Power USB Adaptor •leather holster headset •USB-Mini USB •Cable •Quick Start Guide •User Guide (English) and PTTData CD

88 - Annual PPT Service for 1 year along with SIM activation and training

Postpaid SIM Activation Fee

Annual PTT service fee Annual Device Fee North America Standard Line Calling

Medium Group Fee - Annual

Initial One-time activation charge per phone

Iridium Postpaid SIM Activation Fee Annual Service Charges - Per Phone

PTT Device 12-month service plan.

Provides unlimited in-group PTT to PTT calling. Annual device fee for PTT phone access to Standard line calling (eg to cell and landlines) in North America.

Minutes billed on an as-used basis.

Annual Service Charges - Per Talk group Annual Medium Size (300,000 km2) Talk Group Fee for Iridium PTT service access.

Satellite Phone Training will consist of the following at no cost: Ongoing Onsite in person trainings will be required for Executive staff, for 5 years.

This will consist of the in-person trainings for the use of the device for designated staff members and for any new staff members, plus refresher courses up to twice a year. These in person trainings will take place in Olympia WA and will be required at an alternate site in Eastern WA as needed.

Admin training will be required for the technical staff members in support of the PTT configuration and management.

Additional training required for any new enhancements that are released.

Support will be available as needed in person, by phone and virtually as needed.

SPECIFICATIONS- DELIVERY & PAYMENT

Item Description Check If As Specified

Describe Fully If Not As Specified

Product must be received by COB 6/30/25 or will be refused at no cost to WDFW.

Deliver to:

Washington Department of Fish and Wildlife 1111 Washington Street SE 2nd Floor IT Olympia, WA 98501 United States

Delivery Hours: Mon – Fri. 9:00 am – 4:00 pm Payment terms: WDFW will process payment

(net 30 days) to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

Submitted bid needs to have literature (brochure) with specifications and picture of the item’s make and model available and ready

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF250241TC

Qty Unit Unit Price Total Price

For Product Bid State:

Mfg.:_______________ Brand/Model: __________

EA $ $

For Product Bid State:

Mfg.:_______________ Brand/Model: __________

EA $ $

For Product Bid State:

Mfg.:_______________ Brand/Model: __________

EA $ $

For Product Bid State:

Mfg.:_______________ Brand/Model: __________

EA $ $