PF240470CE.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of Fish and Wildlife

Contracts and Purchasing

Quotation Number:

PF240470CE

Mailing Address:

WDFW Purchasing Attn: Cherelle Eleby PO Box 43135 Olympia WA 98504-

Physical Address (for walk-ins & couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price

5525 S 11th Street Ridgefield, WA 98642

Will Call: WDFW will pick up within 175 miles of Vancouver, WA.

Contact Name: Cherelle Eleby

E-mail: contractspurchasing@dfw.wa.gov

Fax No. due to COVID-19, faxes not allowed

Quotation Required By (Date and Time):

October 14th, 2024, at 12:00pm

Required Delivery Date:

Delivery of one 5’ Custom Rotary Screw traps by 1/15/25 and second 5’ Custom Rotary Screw trap by 4/1/25.

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

Two (2) 5’ Custom Rotary Screw traps (complete)

2 EA

Minimum Specifications provided – All 8 pages to be completed and returned with quote

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to Cherelle Eleby @ contractspurchasing@dfw.wa.gov. Any vendors that make contact with anyone mailto:contractspurchasing@dfw.wa.gov outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days

OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 –

Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the

Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS

FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR

EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________

Signature of authorized person

Title: ______________________________

Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________

City and state

SPECIFICATIONS FOR NEW AND UNUSED TWO (2) 5’ CUSTOM ROTARY SCREW

TRAPS (COMPLETE)

VENDOR REQUIREMENTS: Vendors submitting bids on tank, cargo hold and truck related needs must be registered with the Federal Motor Carrier Safety Administration (FMCSA) to ensure they are in compliance with all FMCSA regulations. See these links https://www.fmcsa.dot.gov/registration/get-mc-number-authority-operate https://www.fmcsa.dot.gov/registration/getting-started and https://safer.fmcsa.dot.gov/mcs150t/pkg_ct_public.prc_ct_public_search

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Item Description Check If As

Specified

Describe Fully If Not As

Specified

OVERVIEW:

This specification is used to describe a quantity of (2) custom (see pic below for an example) juvenile salmon rotary screw (5’ diameter cone), with associated pontoons, live box, debris sweep, cross beams, hoops, safety rails / guards / decks, winch stanchions, and hardware to be used by the Department of

Fish and Wildlife. It is not the intention of the WDFW to mention every minor detail in these specifications.

Trap cone should be constructed of aluminum and skinned with Stainless Steel perforated https://www.fmcsa.dot.gov/registration/get-mc-number-authority-operate https://www.fmcsa.dot.gov/registration/getting-started https://safer.fmcsa.dot.gov/mcs150t/pkg_ct_public.prc_ct_public_search plate with 1/8” to 3/16” holes diameter. The cone “skin” will include two “clean out” doors which allow access to the interior of the cone from the sides.

Trap center shaft should be 3” diameter solid aluminum round stock and should be a single piece that extend the entire length of the trap.

The shaft should extend a minimum of one foot past both the front of the cone and the collar on the rear of the cone for mounting purposes.

Back end of screw cone should have an opening of approx. 22 inches and have an 8” to 12” wide aluminum collar welded to the end of the screw to serve as a transition from the screw to a live box.

The internal screw fights (blades), 4 total, two full length that extend from the front of the cone to the back and two partial blades at the front of the cone to facilitate smooth rotation of the trap. Front portion of flights (approx.

4’) painted black to reduce visibility and fish avoidance.

The trap cone and live box assembly should be suspended by two hoops between double stacked pontoons, 27’ length X 24” width, with a hand operated winch/hoist system to raise/lower the cone and live box assembly and a rotating drum screen to remove debris from the live box (powered by rotation of the cone). The space between the pontoons behind the cone and live box to the end of the pontoons will be decked & have safety rails to support staff usage.

Each pontoon will have a stanchion (L x W x

H approximately 17” x 12” x 24” with solid plate on top) to mount deck winches. The deck winches ARE NOT part of this bid.

6.0 DELIVERY

Deliver to:

5525 S 11th Street

Ridgefield, WA 98642

WDFW will pick up new trap within 175 miles of Vancouver, WA. Any vendors outside that range will need to include delivery/pick up costs in their bid.

With no exceptions the delivery date shall be on or before:

Delivery of one (1) 5’ Custom Rotary Screw traps by 1/15/25 and second (2nd) 5’ Custom

Rotary Screw trap by 4/1/25

Hours of Delivery:

Monday – Friday 9:00 am- 4:00 pm

Payment terms: WDFW will process payment to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

Vendor shall provide complete itemized invoicing and warranty applications at time of delivery.

Businesses that have more than $100,000 in combined gross receipts or attributed to

Washington, fall into the

Washington State Business requirement. A copy of the Washington State business license must accompany the bid submitted.

https://dor.wa.gov/education/industry-guides/out-state-businesses

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF240470CE

Qty Unit Unit

Price

Total

Price

1. 5’ Custom Rotary Screw traps

(complete)

For Product Bid State:

Mfg.:

Brand/Model:

2 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days https://dor.wa.gov/education/industry-guides/out-state-businesses https://dor.wa.gov/education/industry-guides/out-state-businesses

For vendors submitting bids on tank, cargo hold and truck related needs must be registered with the

Federal Motor Carrier Safety Administration (FMCSA). Provide company Cargo Tank (CT) number is: