PF240266JA catfish RFQ.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and Purchasing

Quotation Number:

PF240266JA

Mailing Address:

WDFW Purchasing Attn: JoAnna Anderson PO Box 43135 Olympia WA 98504-

Physical Address (for couriers):

Natural Resources Bldg.

(5th Floor), Washington St.

SE

Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price

Washington Department of Fish and Wildlife WDFW will pick up from vendors within Washington State or 700 road miles of Spokane, WA. Vendors outside of that area will be responsible for delivery and include that cost in the bid.

Delivery locations qty of 6000 each to these hatcheries Columbia Fish Hatchery 6785 Road K NE #A Moses Lake WA 98837

Eels Spring Hatchery W 7570 Eels Hill Rd Shelton WA 98584

Contact Name: JoAnna Anderson E-mail: contractspurchasing@dfw.wa.gov Fax No. faxes not allowed

Quotation Required By (Date and Time):

12:00 Noon of June 3rd, 2024

Required Date:

By COB of June 21st, 2024

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

Catfish 12,000 EA

Minimum Specifications provided – All _8___pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid This procurement is subject to Washington State Supplier Diversity Policy – see Specifications

Subtotal (not to include sales tax):

Any and all questions must be directed to JoAnna Anderson @ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

mailto:contractspurchasing@dfw.wa.gov

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

• SPECIFICATIONS FOR CHANNEL CATFISH NEEDED FOR

WASHINGTON STATE LAKE PLANTING NEEDS

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Washington State Supplier Diversity Policy WDFW is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, WDFW intends to conduct a competitive procurement to award a WDFW contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, WDFW intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

A Small Business is a Washington State business, including a sole proprietorship, corporation, partnership or other legal entity, that (a) self-certifies in WEBS that it is owned and operated independently from all other businesses and has either: (i) fifty or fewer employees; or (ii) a gross revenue of less than seven million dollars annually as reported on its federal income tax return or its return filed with the Washington State Department of Revenue over the previous three consecutive years; or (b) is certified with the Washington State Office of Women and Minority Business Enterprises under chapter 39.19 RCW.

A Veteran-Owned Business is certified as such by the Washington State Department of Veteran Affairs.

WEBS is the Washington Electronic Business Solution System; the procurement announcement system for Washington State government. Information on registering in WEBS is located at https://des.wa.gov/sell/how-work-state.

Contractor requirements: Bidders are required to be Registered Aquatic Farmers as defined by RCW

15.85.020. This contract allows the option for the Department of Fish and Wildlife to inspect hatcheries, the designated fish lot, and to perform pick-up of the fish.

OUT-OF-STATE BIDDER'S/HATCHERY: This bid does not intend to exclude out-of-state hatcheries or businesses. If not located in Washington state and if you do not possess the Washington state version of the registration, license, document, etc., then submit documentation that meets the substance, spirit and intent of the Washington state version (mandatory submittal(s) with your bid response package). At a minimum, this applies to but is not limited to specification documentation requirements noted below. The Washington Department of Fish and Wildlife shall review registrations, licenses, documents purporting to be an out-of-state counterpart/version and in their sole discretion shall decide if it substantially complies with the Washington state version.

Aquatic Farm Registration:

Bidder shall furnish a current copy of the Washington State Aquatic Registration issued by Washington Department of Fish and Wildlife. (Mandatory Submittal).

http://app.leg.wa.gov/RCW/default.aspx?cite=39.19 https://des.wa.gov/sell/how-work-state

Aquatic facility permits:

Bidder shall furnish a current copy of the following permits: State of Washington permits to lawfully operate the following: NPDES, (Mandatory Submittal).

Pathogen Statement:

Bidder shall furnish a statement dated no earlier than April 1, 2024, declaring that no "regulated" pathogen listed in WAC 220.77.020 (20) has been found at or from fish that transited through the site providing the fish or in the broodstock of fish in question in the year. (Mandatory Submittal). The declarative statement may be notarized or in a form that follows the rule and form of RCW 9A.72.085. RCW 9A.72.085 does not require the use of a notary but does require that a declarative statement be made and the following:

(1) Recites that it is certified or declared by the person to be true under penalty of perjury;

(2) Is subscribed by the person;

(3) States the date and place of its execution; and

(4) States that it is so certified or declared under the laws of the state of Washington.

The certification or declaration may be in substantially the following form:

"I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct."

(Date and Place) (Signature)

Broodstock Health Inspection:

Bidder shall furnish copies of health inspections of the source. Copies of the health inspections for all other stocks at or that transited through the facility, and all fin-fish on those facilities are to be free of regulated pathogens. See WAC 220. 77 .020 (20) for a list of regulated pathogens. (Mandatory Submittal).

Water Supply:

Water Supply: Bidder shall furnish information regarding the water supply for the facility demonstrating that the water meets the specification below (Mandatory Submittal).

Regulated Pathogen-Free Water-Water which is free of regulated fish pathogen(s), WAC 220.77.020 (20). This includes the following:

• Ground water or untreated surface water which has been demonstrated to be fish-free; or,

• Surface water containing fish which has been treated in a manner sufficient to destroy all of the regulated pathogens; or,

• Untreated surface water containing fish, but only if the following criteria are met:

All fish present in the surface water are landlocked; and, A one year history for regulated pathogens has been established for that water supply. To establish this history, testing for regulated viral pathogens must be done on all captive broodstock on site or, if no susceptible broodstocks are present, a susceptible juvenile stock (cultured or wild) reared on the surface water must be tested.

In addition, if fish are to be transferred and considered to be regulated pathogen-free, the regulated parasite pathogen, Myxobolus cerebralis, must be tested for using a susceptible stock (cultured or wild) reared in the surface water. Exposure must be sufficient to create a detectible infection. Inspections must be conducted using at least the number of fish required to meet the 2% APPL using methods prescribed in the American Fisheries Society, Fish Health Section Blue Book. The time period between adult and juvenile inspections must be at least eleven (11) months; and, Any stocks planted into this water supply must be regulated pathogen-free as per this policy.

Item Description Check If As Specified

Describe Fully If Not As Specified

Fish shall be live Channel Catfish

¾ of a pound per fish on average or larger

Fish Shall not be fed for 48 hours prior to transfer from vendor to WDFW

Rearing water is certified free of Aquatic Invasive Species

Channel Catfish are 12 inches in length or greater on average

SPECIFICATIONS- DELIVERY & PAYMENT

Item Description Check If As Specified

Describe Fully If Not As Specified

Available for pick up or Delivered by close of business of June 21, 2024 FIRM

Should vendor fail to deliver on said date this order shall be void. State shall not take accept. State shall not be liable for any cost

WDFW will pick up from vendors within Washington State or 700 road miles of Spokane, WA. Vendors outside of that area will be responsible for delivery and include that cost in the bid.

Delivery locations will qty of 6000 each to these hatcheries

Columbia Fish Hatchery 6785 Road K NE #A Moses Lake WA 98837

Eels Spring Hatchery W 7570 Eels Hill Rd Shelton WA 98584

Delivery Hours:

Mon – Fri. 9:00 am – 4:00 pm

Payment terms: WDFW will process payment (net 30 days) to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice. Progress payments are not an option

Vendor checklist, required/mandatory documents to be included with the bid:

_____Current Copy of WDFW issued Washington State (or location equivalent) Aquatic Registration.

_____Current Copy of State of Washington (or location equivalent) permit to lawfully operate NPDES

_____Statement of declaration of regulated pathogen noted in specifications.

_____Copies of health inspections as noted in specifications.

_____Regulated pathogen free Water supply documentation and Aquatic Invasive species certificate as noted in specifications.