PF240205AW.pdf

WA State Dept of Fish and Wildlife RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR QUOTATION

Return Quotation To:

Washington Department of Fish and Wildlife

Contracts and Purchasing

Quotation Number:

PF240205AW

Mailing Address:

WDFW Purchasing Attn: Angella Ward PO Box 43135 Olympia WA 98504‐

Physical Address (For Couriers):

Natural Resources Bldg.

(2nd Floor IT), 1111 Washington St. SE Olympia WA 98501

Ship To Address:

Washington Department of Fish and Wildlife Attn:

5525 South 11th Street Ridgefield, WA 98642

Freight/shipping costs included in the bid price

Contact Name: Angella Ward

E‐mail: Angella.Ward@dfw.wa.gov

Fax No. Due to COVID‐19, faxes not allowed

Quotation Required By (Date and Time):

4/17/2024, 2023 4:30PM

Required Delivery Date:

ASAP Before June 30th, 2023

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

1. (VR2AR) 69 kHz Acoustic receivers with a triggered acoustic release mechanism and built‐in transmitter compatible with the Vemco/InnovaSea

VR100‐300 Tracking Receiver. Remote sub‐surface communication reporting tilt, range, noise, temperature, number of detections, signal strength, remaining memory, and battery life.

Capability to detect and record V16‐6x

Vemco/Innovasea transmitters and

Vemco/Innovasea VR2Tx Receivers.

Bluetooth enabled. Powered for up to

14 months by one 3.6 V Lithium D battery. Memory storage of up to 3 million detections. Depth rating to 500 meters. Compatible with

Vemco/Innovasea VUE and Fathom

Connect software.

8 EA

RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders

2. (V16‐6X) Coded 69kHz internal transmitters, round case, unique ID codes, random transmission delay of

90‐180 seconds, 10 years (3650 days) tag life, compatible with

Vemco/Innovasea VR2Tx, VR2AR

Acoustic Release, VR2W‐69kHz, and

VR100‐300 Tracking Acoustic

Receivers, and Vemco/Innovasea VUE and Fathom Connect software.

75 EA

3. Replaceable release mechanism for use with the Vemco/Innovasea VR2AR

Acoustic Release Acoustic Receivers.

8 EA

4. (VR2AR) Provides buoyancy for the

Vemco/Innovasea AR2AR Acoustic

Release Acoustic Receivers without decreasing detection range.

8 EA

5. Magnetic activation probe compatible with Vemco/Innovasea VR2W, VR2Tx, and AR2AR Acoustic Receivers.

2 EA

6. (NexTrak R1)69 kHz Acoustic receivers with built‐in transmitter compatible with the Vemco/InnovaSea VR100‐300

Tracking Receiver. Remote sub‐ surface communication reporting tilt, range, noise, temperature, number of detections, signal strength, remaining memory, and battery life. Capability to detect and record V16‐6x

Vemco/Innovasea transmitters, Vemco/Innovasea VR2AR Receivers, and Vemco/Innovasea VR2Tx

Receivers. Bluetooth enabled.

Powered for up to 13 months by two

3.6 V Lithium D batteries. Memory

storage of up to 5 million detections.

Depth rating to 750 meters.

Compatible with Vemco/Innovasea

Fathom Connect software.

30 EA

Minimum Specifications provided – All 9 pages to be completed and returned with quote

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under

RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

WA State Sales Tax Applies, added to billing invoice (not w/bid)

Subtotal:

Any and all questions must be directed to Angella.Ward@dfw.wa.gov . Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal TIN/SSN:

E‐mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days

OMWBE Minority or Women‐Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran‐Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field

Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18‐03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407‐8180; or go to http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders

VENDOR CERTIFICATION EXECUTIVE ORDER 18‐03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 –

Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the

Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS

FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers. OR

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR

EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________

Signature of authorized person

Title: ______________________________

Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________

City and state

SPECIFICATIONS FOR: INNOVASEA VR2AR ACOUSTIC RELEASE RECEIVERS

PURPOSE: This equipment is necessary to continue and expand sturgeon research conducted in Washington rivers, bays, and estuaries and along the Washington coast. These specific receivers and transponders communicate with our currently deployed or inventoried items. The AR2AR Acoustic Release Receivers are specialized in that they have a release mechanism triggered by an (already owned) Innovasea VR100 acoustic tracker. This feature allows the receivers to operate as a fully submerged system without the need for a surface marker, thereby reducing the risk of loss due to theft or an accidental boat collision. The NexTrak receivers are able to communicate with our currently owned receivers and transponders.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Item Description Check If as

Specified

Describe Fully If Not as Specified

1. (VR2AR) 69 kHz Acoustic receivers with a triggered acoustic release mechanism and built‐in transmitter compatible with the

Vemco/InnovaSea VR100‐300

Tracking Receiver. Remote sub‐ surface communication reporting tilt, range, noise, temperature, number of detections, signal strength, remaining memory, and battery life.

Capability to detect and record V16‐

6x Vemco/Innovasea transmitters and Vemco/Innovasea VR2Tx

Receivers. Bluetooth enabled.

Powered for up to 14 months by one

3.6 V Lithium D battery. Memory

storage of up to 3 million detections.

Depth rating to 500 meters.

Compatible with Vemco/Innovasea

VUE and Fathom Connect software.

2. (V16‐6X) Coded 69kHz internal transmitters, round case, unique ID codes, random transmission delay of

90‐180 seconds, 10 years (3650 days)

RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders tag life, compatible with

Vemco/Innovasea VR2Tx, VR2AR

Acoustic Release, VR2W‐69kHz, and

VR100‐300 Tracking Acoustic

Receivers, and Vemco/Innovasea

VUE and Fathom Connect software.

3. Replaceable release mechanism for use with the Vemco/Innovasea

VR2AR Acoustic Release Acoustic

Receivers.

4. (VR2AR) Provides buoyancy for the

Vemco/Innovasea AR2AR Acoustic

Release Acoustic Receivers without decreasing detection range.

5. Magnetic activation probe compatible with Vemco/Innovasea

VR2W, VR2Tx, and AR2AR Acoustic

Receivers.

6. (NexTrak R1)69 kHz Acoustic receivers with built‐in transmitter compatible with the

Vemco/InnovaSea VR100‐300

Tracking Receiver. Remote sub‐ surface communication reporting tilt, range, noise, temperature, number of detections, signal strength, remaining memory, and battery life.

Capability to detect and record V16‐

6x Vemco/Innovasea transmitters, Vemco/Innovasea VR2AR Receivers, and Vemco/Innovasea VR2Tx

Receivers. Bluetooth enabled.

Powered for up to 13 months by two

3.6 V Lithium D batteries. Memory

storage of up to 5 million detections.

Depth rating to 750 meters.

Compatible with Vemco/Innovasea

Fathom Connect software.

Shipping and Insurance: Included in

Bid

RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders

Payment terms: WDFW will process payment to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

SPECIFICATIONS FOR: DELIVERY

Item Description Check If as

Specified

Describe Fully If Not as Specified

Deliver by: Early as possible. Must be delivered before June 30th, 2024

Make delivery arrangements with WDFW representative prior to delivery date to ensure someone is at the specified location to receive the systems.

Delivery must occur Monday –Friday, between the hours of 8:00 AM – 4:00 PM.

Friday delivery may be accepted with advance notice. No weekend or Holiday deliveries accepted.

Should vendor fail to deliver on said date this order shall be void. State shall not take delivery. State shall not be liable for any cost.

Deliver to (address):

WA Dept of Fish & Wildlife 5525 S 11th Street Ridgefield, WA 98642

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF230136AW

Qty Unit Unit Price

Total Price

1.

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days

Item

Comm.

Code

Description

PF230136AW

Qty Unit Unit Price

Total Price

2.

For Product Bid State:

Comm.

Code

Description

PF230136AW

Qty Unit Unit Price

Total Price

3.

For Product Bid State:

RFQ # PF240203AW – InnovaSea Acoustic Receivers and Transponders

Req.

Item

Comm.

Code

Description

PF230136AW

Qty Unit Unit Price

Total Price

4.

For Product Bid State:

Comm.

Code

Description

PF230136AW

Qty Unit Unit Price

Total Price

5.

For Product Bid State:

Comm.

Code

Description

PF230136AW

Qty Unit Unit Price

Total Price

6.

For Product Bid State: