PF240203AW.pdf

WA State Dept of Fish and Wildlife

RFQ # PF240203AW –ARIS 1800

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR QUOTATION

Return Quotation To:

Washington Department of Fish and Wildlife

Contracts and Purchasing

Quotation Number:

PF240203AW

Mailing Address:

WDFW Purchasing Attn: Angella Ward PO Box 43135 Olympia WA 98504‐

Physical Address (For Couriers):

Natural Resources Bldg.

(2nd Floor IT), 1111 Washington St. SE Olympia WA 98501

Ship To Address:

Washington Department of Fish and Wildlife Attn:

16018 Mill Creek Boulevard Mill Creek, WA 98012

Freight/shipping costs included in the bid price

Contact Name: Angella Ward

E‐mail: Angella.Ward@dfw.wa.gov

Fax No. Due to COVID‐19, faxes not allowed

Quotation Required By (Date and Time):

April 19, 2024 4:30PM

Required Delivery Date:

ASAP Before June 30th, 2023

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

1. ARIS 1800 – Adaptive Resolution

Imaging Sonar, Dual Frequency, 1.8 &

1.1 MHz, depth rating 300M.

Includes:

ARIS Command Module

Sonar Power Supply

Ethernet Cable

15m Underwater Cable

ARIScope Software

ARISFish Software

Topside GPS Receiver

Transit Case

Operators Manual

12‐ month Warranty

1 EA

2. AR2 Rotator package: 2‐Axis, 300m depth rated rotator compatible with

ARIS Explorer 3000, 1800 or 1200;

interconnecting cable; brackets;

power supply; getting started manual, transit case; and 12‐month Warranty

1 EA

RFQ # PF240203AW –ARIS 1800

3. Cable with reel and transit case, ARIS, 60m

1 EA

Minimum Specifications provided – All 6 pages to be completed and returned with quote

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

WA State Sales Tax Applies, added to billing invoice (not w/bid)

Subtotal:

Any and all questions must be directed to Angella.Ward@dfw.wa.gov . Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal TIN/SSN:

E‐mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days

OMWBE Minority or Women‐Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran‐Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field

Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18‐03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor

RFQ # PF240203AW –ARIS 1800

Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407‐8180; or go to http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

VENDOR CERTIFICATION EXECUTIVE ORDER 18‐03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 –

Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the

Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS

FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers. OR

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR

EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________

Signature of authorized person

Title: ______________________________

Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state:_________________________

RFQ # PF240203AW –ARIS 1800

SPECIFICATIONS FOR: ARIS 1800

PURPOSE: To conduct hydroacoustic monitoring of outmigrating salmonids in Lake Washington.

The optimal system for this monitoring is the ARIS 1800 acoustic camera, which compliment this ongoing project, which is also using the ARIS 1200 system.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Item Description Check If as

Specified

Describe Fully If Not as Specified

1. ARIS 1800 – Adaptive Resolution

Imaging Sonar, Dual Frequency, 1.8

& 1.1 MHz, depth rating 300M.

Includes:

ARIS Command Module

Sonar Power Supply

Ethernet Cable

15m Underwater Cable

ARIScope Software

ARISFish Software

Topside GPS Receiver

Transit Case

Operators Manual

12‐ month Warranty

2. AR2 Rotator package: 2‐Axis, 300m depth rated rotator compatible with

ARIS Explorer 3000, 1800 or 1200;

interconnecting cable; brackets;

power supply; getting started manual, transit case; and 12‐month

Warranty

3. Cable with reel and transit case, ARIS, 60m

Shipping and Insurance: Included in

Bid

RFQ # PF240203AW –ARIS 1800

Payment terms: WDFW will process payment to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

SPECIFICATIONS FOR: DELIVERY

Item Description Check If as

Specified

Describe Fully If Not as Specified

Deliver by: Early as possible. Must be delivered before June 30th, 2023

Make delivery arrangements with WDFW representative prior to delivery date to ensure someone is at the specified location to receive the systems.

Delivery must occur Monday –Friday, between the hours of 8:00 AM – 4:00 PM.

Friday delivery may be accepted with advance notice. No weekend or Holiday deliveries accepted.

Should vendor fail to deliver on said date this order shall be void. State shall not take delivery. State shall not be liable for any cost.

Deliver to (address):

WA Dept of Fish & Wildlife 16018 Mill Creek Boulevard Mill Creek, WA 98012

RFQ # PF240203AW –ARIS 1800

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF240203AW

Qty Unit Unit Price

Total Price

1.

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days

Req.

Item

Comm.

Code

Description

PF240203AW

Qty Unit Unit Price

Total Price

2.

For Product Bid State:

Req.

Item

Comm.

Code

Description

PF240203AW

Qty Unit Unit Price

Total Price

3.

For Product Bid State:

Subtotal $