PF240135JF (RFQ).pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and purchasing

Quotation Number:

PF240135JF

Mailing Address:

WDFW Purchasing Attn: Jeremy Finnegan PO Box 43135 Olympia WA 98504-

Physical Address (For couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St.

SE

Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price.

WDFW will pick up from any vendor within Washington State. Vendors outside of Washington State will need to deliver to:

WA Dept of Fish and Wildlife Warehouse 3939 Cleveland Ave SE Tumwater, WA 98501

Contact Name: Jeremy Finnegan E-mail: contractspurchasing@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

April 11th 2024 by 12pm

Required Delivery Date:

Close of Business May 31st, 2024 (4PM)

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY

U

NI

T

UNIT PRICE TOTAL PRICE

1 EDNA SAMPLER BACKPACK

COMBO LI-ION

(See Details Pg. 5)

4 EA

2 EDNA SAMPLER COMBO LI-ION

(Handheld) (See Details Pg. 5)

1 EA

3 POLE TRANSECT EDNA SAMPLER

(See Details Pg. 5)

1 EA

Minimum Specifications provided – All _#_7__pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to Jeremy Finnegan @ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

mailto:contractspurchasing@dfw.wa.gov https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

SPECIFICATIONS:

FOUR (4) NEW AND UNUSED EDNA SAMPLER BACKPACKS COMBO:

*EQUIPPED WITH LITHIUM-ION BATTERIES.

ONE (1) NEW AND UNUSED EDNA SAMPLER COMBO:

*INCLUDES LITHIUM-ION BATTERY.

ONE (1) POLE TRANSECT EDNA SAMPLER.

PURPOSE:

TO COLLECT ENVIRONMENTAL DNA SAMPLES FOR AQUATIC BIODIVERSITY PROGRAM AND COLUMBIA RIVER MANAGEMENT UNIT. UNDERSTAND FISH PRESENCE WITH MINIMAL IMPACT BY COLLECTING OR

FILTERING WATER SAMPLES.

FUNCTION:

COLLECT ENVIRONMENTAL DNA SAMPLES FOR AQUATIC BIODIVERSITY PROGRAM AND COLUMBIA

RIVER MANAGEMENT UNIT. FILTER WATER SAMPLES WITH VARYING SIZE PORE FILTERS (WITH THE ABILITY TO SELF-DESICCATE) WHILE MONITORING LOCATION (GPS), WATER VOLUME, AND OTHER

PUMP INFORMATION.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000 The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran- Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

Comprehensive Specifications:

Item Description Check If as Specified

Describe Fully If Not as Specified

General Requirements:

eDNA Sampler Backpack Combo

(Quantity: 4):

Components Included:

-eDNA sampler backpack -Hose kit -Remote with 4x AA batteries -Lithium battery charger -Lithium battery assembly -eDNA sampler manual Key Features:

-Optimized for mobile eDNA sampling -Onboard GPS providing location, speed, and distance data -Standardization of water volume per unit distance (ml/meter) -Data logging in CSV files for all parameters with unique event for each sample -Real-time data visualization during filtration process -Built-in USB port for downloading eDNA sampling files.

-Quantity discount available eDNA Sampler Combo Li-Ion (Quantity: 1):

Components Included:

-Handheld eDNA sampler -Hose kit -Remote with 4 AA batteries and charger -Lithium battery charger -Lithium battery assembly -eDNA sampler manual Key Features:

-Optimized for mobile eDNA sampling -Onboard GPS providing location, speed, and distance data -Standardization of water volume per unit distance (ml/meter) -Data logging in CSV files for all parameters with unique event for each sample -Real-time data visualization during filtration process

Pole Transect eDNA Sampler (Quantity: 1)

SPECIFICATIONS FOR BOAT DELIVERY AND PAYMENT

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBs and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Description Check If As Specified

Describe Fully If Not As Specified

Delivery:

Required Delivery Date:

Close of business of May 31st, 2024.

WDFW will pick up from any vendor within WA State. Vendors outside of WA State will need to deliver to WDFW warehouse.

Delivery Address:

WA Dept. Fish and Wildlife Warehouse 3939 Cleveland Ave SE Tumwater, WA 98501

Hours of Delivery:

Monday - Friday 9am-4pm

Payment:

WDFW will process payment to the awarded vendor at the time of conclusion when all goods have been received and location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

All Title and licensing to be handled by WA Dept of Fish & Wildlife.

All paperwork for such to be provided to WDFW.

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF240014JF

Qty Unit Unit Price

Total Price

1. eDNA Sampler Backpack Combo (X4):

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

2. eDNA Sampler Combo Li-Ion (X1):

For Product Bid State:

1 EA

3. Pole transect eDNA sampler (x1)

For Product Bid State:

1 EA

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days