PF200113AS (B) -RFQ Outboard Trade In Repower.pdf

WDFW 802 Page 1 Trade In & Replacement of Outboards for 26’ Lee Shore (WDFW436)

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR QUOTATION

Return Quotation To:

Washington Department of Fish and Wildlife Contracts and Purchasing

Quotation Number:

PF200113AS (B)

Mailing Address: Physical Address: Ship To Address:

WDFW Contracts & Purchasing PO Box 43135 Olympia, WA 98504

Natural Resources Bldg., 5th Floor 1111 Washington St. SE Olympia WA 98501

Washington Department of Fish and Wildlife John Wayne Marina 2577 W Sequim Bay Rd.

Sequim, WA 98382 Contact Name:

Adrienne Stillerman E-mail: Fax No.

contractspurchasing@dfw.wa.gov 360-902-2941

Required Delivery Date: Quotation Required By (Date and Time):

Thursday April 30, 2020 by 2:00 PM (PST) Between August 3, 2020 – August 7, 2020

VENDOR QUOTATION

Vendor Name: Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QUANTITY UNIT UNIT PRICE TOTAL PRICE

1. Provide and install new/unused 2020 outboard motors (per bid specifications) on a 2016 Lee Shore 26' Swiftsure, using existing steering, batteries, and fuel tank.

2 EA

2. Removal of current Honda 150HP outboards (2 each) and installation of replacement outboards.

1 LOT

3. Trade-In Credit for existing Honda 150HP Outboards BF150A (both in good condition)

2 EA ( ) ( )

4. Freight/Delivery Costs to be included in bid total

Destination WA State Sales Tax Applies, added to billing invoice (not to be included w/bid) Subtotal:

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid.

Any and all questions must be directed to Adrienne Stillerman at contractspurchasing@dfw.wa.gov. Vendors that contact anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

WDFW 802 Page 2

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor

Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days

OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation: Authorized Signature (Actual, No Digital) and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete ALL nine (9) pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment.

The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.

8. Washington State Department of Enterprise Services Standard Definitions and Standard Terms and Conditions, as modified by WDFW; and Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at http://wdfw.wa.gov/about/contracts/. Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

WDFW 802 Page 3

SPECIFICATIONS FOR (Outboard Trade-In & Replacement for Lee Shore 26’ Swiftsure)

TRADE IN OF TWO 2016 BF150A 4 STROKE HONDA 150HP OUTBOARDS, S/N BAPJ1400660 AND BANJ1406795, FOR CREDIT TOWARDS REMOVAL OF CURRENT AND REPLACEMENT/INSTALLATION OF ONE BRAND NEW 2020 YAMAHA

F200XB AND ONE BRAND NEW 2020 YAMAHA LF200XB OUTBOARDS.

VESSEL IS A 2016 LEESHORE 26’ SWIFTSURE ALUMINUM MONO HULL WITH GAGES AND ENGINE CONTROLS THAT WILL REQUIRE REPLACEMENT WITH NEW. THE EXISTING STEERING IS NOT REQUIRED TO BE REPLACED.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment.

Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Item Description Check If As Specified

Describe Fully If Not As Specified

Repower of 2016 Lee Shore 26’ Swiftsure must include the following, or equivalent:

1. One (1) each new/unused 2020 Yamaha F200XB

2. One (1) each new/unused 2020 Yamaha LF200XB

3. Two (2) each new/unused Yamaha aluminum propellers, Right hand for F200XB

4. Two (2) each new/unused Yamaha aluminum propellers, Left hand for LF200XB

5. One (1) each new/unused Yamaha twin binnacle control box

6. One (1) each new/unused Yamaha twin key switch panel

7. Two (2) each new/unused Yamaha command link multi-function gauges

8. Two (2) each new/unused Raycore 3227 fuel filters

9. Four (4) each new/unused premium 22' control cables

10. Two (2) each new/unused Yamaha 10 pin main engine wire harnesses

11. Must use existing steering, batteries, and fuel tank

WDFW 802 Page 4

REMOVAL OF CURRENT UNITS AND INSTALLATION OF NEW

1. Remove two (2) each existing 2016 Honda 4 Stroke

150HP outboards, model# BF150A.

2. Removal and installation cost to include the cost of all labor and supplies needed to complete the job.

3. Remove current outboard cables, controls, and wiring harnesses. Replace with new parts as specified in section above.

4. Install replacement 2020 Yamaha F200XB & LF200XB outboards on vessel.

5. Awarded vendor shall remove any foreign materials, tools, equipment, scrap, refuse or dirt and shall restore any damages caused during the performance of their work.

TRADE IN CREDIT OF CURRENT UNIT

1. Two existing outboard motors: Honda 150HP

2. Serial number(s): BAPJ1400660, BANJ1406795

3. Model: BF150A

4. Current Condition: Good

5. Hours used (for both outboard motors): 2,575

6. If winning vendor has included “zero credit” in the bid submitted, current outboards to be returned to WDFW for surplus. Vendor does not have authority to dispose of current outboard if “zero credit” is determined.

WARRANTY REQUIREMENTS

1. The warranties shall be as follows:

The propulsion system shall carry the manufacturers (OEMs) extended or optional warranty plan.

Include any insurance plan(s) that maybe related to extended warranty plans and/or related to equipment performance (if available).

Complete warranty explanation shall be included with return of bid for all components.

WDFW 802 Page 5

2. Warranty Repairs: All warranty repairs shall be conducted at vessel’s duty station (Sequim, WA).

Vendor may transport vessel or related equipment, at Vendor’s expense, to a secured location or vendor’s facility if necessary, to complete the repairs within a reasonable timeframe.

TESTING AND SEA TRIALS

1. Preparation for Delivery: Prior to delivery, Vendor and/or its agents along with WDFW will conduct sea trials. Sea trials will include performance of boat and attached specified equipment, according to OEMs maximum performance specifications.

2. Should boat or attached equipment fail sea trial or fail to meet stated performance expectations, vendor shall, within a reasonable timeframe, resolve all performance issues.

3. All interior spaces, tanks, bilges, and other spaces are to be clean and thoroughly cleared of dunnage, scrap, refuse, and dirt created by this repower project.

4. Sea trails are to be conducted at:

Port Townsend Boat Haven Water Street Port Townsend, WA 98368

5. Date and time of sea trials to be mutually agreed upon and must occur prior to August 7, 2020.

6. Inspections: During the repower project, all outfitting machinery and equipment shall be subject to inspection by WDFW Representatives.

These representatives shall have the free access to the vessel and the Vendor’s plant for the purpose of inspecting materials and work in progress.

The WDFW’s Authorized Representative for this project has the authority to reject defective material and workmanship.

VENDOR REQUIREMENTS

1. Vendor must be an authorized Washington State licensed place of business. Copy of license to be included in bid submittal.

2. Vendor to provide manufacturer certificate of origin at time of completion, and before final payment can be processed

WDFW 802 Page 6

SPECIFICATIONS - DELIVERY

Item Description Check If As Specified

Describe Fully If Not As Specified

1. WDFW will deliver the vessel to vendors within a sixty (60) mile radius of Port Townsend, Washington. WDFW will deliver within one (1) week after receipt of order (ARO).

2. Vendors outside of specified 60-mile radius will be responsible for pick up and return of the vessel.

3. Pick up required within 1-week after receipt of order (ARO). Awarded vendor will incur the cost of pick up and the responsibility of the vessel once they take possession.

4. Vendors needing to pick up and deliver may do so between the hours of 7:00 AM – 6:00 PM and from Monday – Friday only.

No weekend pick-up or delivery will be permitted.

5. All work is to be completed, and the vessel returned between:

August 3, 2020 – August 7, 2020

6. Failure to meet this deadline could result in the order being canceled and the vendor would be required to return the vessel and existing outboards to WDFW without any damages to the vessel and no charges to WDFW.

7. Pick up from and return to:

Washington Dept. of Fish and Wildlife John Wayne Marina 2577 W Sequim Bay Rd.

Sequim, WA 98382

WDFW 802 Page 7

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF200113AS

Qty Unit Unit Price Total Price

1. New/unused 2020 Yamaha outboard, F200XB For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

2. New/unused 2020 Yamaha outboard, LF200XB For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

3. New/unused Yamaha aluminum propellers, Right hand for F200XB

For Product Bid State:

Mfg.:

Brand/Model:

2 EA $ $

4. New/unused Yamaha aluminum propellers, Left hand for LF200XB

For Product Bid State:

Mfg.:

Brand/Model:

2 EA $ $

5. New/unused Yamaha twin binnacle control box

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

6. New/unused Yamaha twin key switch panel For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

WDFW 802 Page 8

7. New/unused Yamaha command link multi-function gauges

For Product Bid State:

Mfg.:

Brand/Model:

2 EA $ $

8. New/unused Raycore 3227 fuel filters For Product Bid State:

Mfg.:

Brand/Model:

2 EA $ $

9. New/unused premium 22' control cables

For Product Bid State:

Mfg.:

Brand/Model:

4 EA $ $

10. New/unused Yamaha 10 pin main engine wire harnesses

For Product Bid State:

Mfg.:

Brand/Model:

2 EA $ $

11. Trade in credit of Honda 150HP 4 stroke outboards, P/N: BF150A, S/N: BAPJ1400660, BANJ1406795, Operational hours: 2,575 Condition: Good

2 EA ($ ) ($ )

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days

WDFW 802 Page 9

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS & SERVICES

CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES.

This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE THESE CERTIFICATIONS ON

BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ Print city and state