Pest_Control_TRWD_Facilities.pdf

PURCHASING DEPARTMENT

800 East Northside Drive Fort Worth, Texas 76102

PEST CONTROL TRWD FACILITIES

REQUEST FOR PROPOSAL

26-168

SUBMITTALS DUE NO LATER THAN: WEDNESDAY, SEPTEMBER 23, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/trwd

TABLE OF CONTENTS

1. Introduction

2. Instructions to Offerors

3. Scope of Work

4. Evaluation Criteria

5. Pricing Proposal

6. Vendor Submittal

Attachments:

A - Pest Control East Maps

B - Pest Control West Maps

Request For Proposal #26-168 3 Title: Pest Control TRWD Facilities

1. 1. .......................................................................... INTRODUCTION

1.1. 1.1. .......................................................................................... SUMMARY

Tarrant Regional Water District (TRWD) is seeking proposals from qualified commercial pest control contractors to provide comprehensive pest management services for TRWD facilities. Services shall include preventative pest control, rodent control, infestation response, bait station management, documentation, reporting, and all labor, supervision, materials, chemicals, transportation, and equipment necessary to maintain acceptable pest control conditions at all facilities identified in this solicitation.

1.2. 1.2. ....................................................................... CONTACT INFORMATION

Natalya Saucedo

Purchasing Clerk

Email: natalya.saucedo@trwd.com

Phone: (817) 372-2430

Department:

Facilities

1.3. 1.3. ............................................................................................ TIMELINE

Release Project Date August 26, 2026

Pre-Proposal Meeting Day One - East

(Non-Mandatory)

September 8, 2026, 10:00am

808 E. Northside Drive, Fort Worth, TX 76102

Pre-Proposal Meeting Day Two - West

(Non-Mandatory)

September 9, 2026, 10:00am

6613 Ashby Lane, Trinidad, TX 75163

Question Submission Deadline September 17, 2026, 5:00pm

Proposal Submission Deadline September 23, 2026, 2:00pm https://teams.microsoft.com/meet/26679586

0330853?p=110L3Ggm6ZESTh73gd

Contractor Selection Date October 20, 2026

2. 2. .......................................................... INSTRUCTIONS TO OFFERORS mailto:natalya.saucedo@trwd.com tel:(817)372-2430 https://teams.microsoft.com/meet/266795860330853?p=110L3Ggm6ZESTh73gd

Request For Proposal #26-168 4

2.1. 2.1. ........................................................... OFFICIAL PROPOSAL DOCUMENTS

Official Documents are available through the procurement portal at the following website:

https://procurement.opengov.com/portal/trwd

Prospective offerors must register with the Procurement Website as a plan holder, even if bidding documents are obtained from a plan room or other site. All official notifications, addenda and other documents will be offered only through the Procurement Website

Proposal forms obtained from any source other than the District may be incomplete and bidders risk not receiving necessary addenda, or other required documents causing the bid to be considered non-responsive, and eliminating the proposal from award. The District will not be responsible for the completeness, accuracy, or timeliness of the final bid documents obtained from other sources.

2.2. 2.2. ......................................INTERPRETATION OF THE PROPOSAL DOCUMENTS

A. Questions are to be submitted using the Question and Answer process through the

Procurement Portal at https://procurement.opengov.com/portal/trwd. Response to questions posted on the Procurement Portal will be posted in the portal by the District for the benefit of all bidders. Questions are to be submitted by 5:00 pm on Thursday, September 17, 2026.

B. Review the following guidelines for asking questions on the Procurement Website before posting questions:

1. Read the previously posted questions before posting a similar question to avoid duplication

2. Post only one question per entry. Multiple part questions cannot be answered until all responses have been prepared. A response to multiple part questions will be to request bidder to resubmit questions individually

3. Provide adequate information to allow a response to be made. i.e. reference specific sections, provide a brief background to set the stage for your question, etc.

4. Do not use this as a forum to request approval of an alternate product. Follow the provision of the bidding documents for this process

5. Ask questions early. The deadline for questions will not be extended unless the date for receipt of bids is extended. No response will be made to questions asked after the deadline

Request For Proposal #26-168 5

6. Responses to questions are not part of the Contract Documents and cannot modify the Contract Documents. An addendum must be issued to clarify, correct or change the Contract Documents, addenda or the related supplemental data

2.3. 2.3. ....................................................................... PRE-PROPOSAL MEETING

Two non-mandatory pre-proposal meetings will convene promptly at 10:00 AM on September 9, 2026 for the East Locations at 6613 Ashby Lane, Trinidad, TX 75163 and at 10:00 AM on

September 10, 2026 for the west locations at 808 E. Northside Drive, Fort Worth, TX 76102.

Interested Offerors are encouraged to attend and participate in this meeting.

2.4. 2.4. ......................................................... RESTRICTION OF COMMUNICATION

All communications relating to this proposal are required to go through the process addressed in

Section 2.3 – Interpretation of the Proposal Documents. Any and all other communications between an Offeror and District staff concerning any part of this proposal are strictly prohibited.

Failure to comply with this requirement may result in the District disqualifying the Offeror’s submittal.

2.5. 2.5. .................................................................................. NON-COLLUSION

By submitting a proposal, Offeror certifies that it has not been a party to any collusion among

Offerors in the restraint of freedom of competition by agreement to submit a proposal at a fixed price or to refrain from offering a proposal. Offeror certifies that it has not been a party to any collusion among any officials or employees of the District as to quantity, quality, or price in the prospective contract, or any other terms of the prospective contract.

2.6. 2.6. ................................................................................... CODE OF ETHICS

A. It is the policy of the District that the following ethical principles govern the conduct of

District employees assigned to the Purchasing Department who are involved directly or indirectly, in the District’s procurement process:

1. Employees shall avoid activities that compromise or give the perception of compromising the best interests of the District.

2. Employees shall not knowingly use confidential proprietary information for actual or anticipated gain. Employees shall keep the proprietary information of Offerors confidential.

3. Employees shall avoid any activity that creates a conflict between their personal interest and the interest of the District.

4. Employees shall avoid the appearance of unethical or compromising practices in relationships, actions, and communications associated with District procurement.

Request For Proposal #26-168 6

5. Employees shall not solicit or accept money, loans, gifts, favors, or anything of value, from present or potential vendors that might influence or give the perception of influencing a purchasing decision.

B. Conflict exists in any relationship where the District’s best interest may differ from the employee’s best interest or the best interest of someone associated with the employee.

If conflict of interest exists, the employee shall notify the Purchasing Manager in writing and remove him/herself from the District’s procurement process.

2.7. 2.7. ........................................................................................... ADDENDA

A. Any changes made will be made in the form of written addenda and posted to the

Procurement Website. It is the Offeror’s responsibility to obtain and review any addenda. Offeror must provide a signature as indicated in the proposal form to show acknowledgement of receipt of addenda.

B. Oral answers will not be authoritative and the District will not entertain any protest based on verbal instruction.

2.8. 2.8. ....................................... PROPOSAL TO REMAIN SUBJECT TO ACCEPTANCE

All proposals will remain subject to acceptance for Ninety (90) days. calendar days after the proposal opening, but the District may, at its sole discretion, release any proposal and return the proposal security prior to the end of this period.

2.9. 2.9. .......................................................................... LIQUIDATED DAMAGES

This section does not apply to this project.

2.10. 2.10. .............................................. EXAMINATION OF CONTRACT DOCUMENTS

a. Use a complete set of the Contract Documents in preparing proposals. Offeror assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents.

b. Before submitting a proposal:

I. Examine and carefully study the Contract Documents, including any addenda and related supplemental data.

II. Become familiar with laws and regulations that may affect cost, progress or the completion of this project.

III. Examine and be thoroughly familiar with job/site conditions.

Request For Proposal #26-168 7

IV. Promptly notify the District of all conflicts, errors, ambiguities, or discrepancies that the Offeror discovers in the Contract Documents, addenda and the related supplemental data.

V. Determine that the Contract Documents, addenda and the related supplemental data are generally sufficient to indicate and convey understanding of all terms and conditions for completion of the project.

2.11. 2.11. ...................................................................... BRAND NAME OR EQUAL

The material furnished under this Request for Proposal specifications shall be quality workmanship and material. The Offeror represents that all material offered under these specifications shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not accepted. Any reference to model and/or make/manufacturer used in the proposal specifications is descriptive, not restrictive and is indicative of the type and quality the District desires to purchase. Materials found defective or not meeting specifications shall be picked up and replaced by the successful Offeror at no expense to the District.

2.12. 2.12. ...................................................................................... WAGE RATES

This project does not fall under the federal Davis Bacon Act. However, Bidder must comply with all statutes, including but not limited to Texas Government Code 2258.022, and rulings of the

State of Texas Comptroller.

2.13. 2.13. .................................................................... PUBLIC INFORMATION ACT

Information, documentation, and other material in connection with this solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas

Government Code (The "Public Information Act").

2.14. 2.14. ................................................................ PROPRIETARY INFORMATION

If a bidder does not desire proprietary information in the bid to be disclosed, each page must be identified and marked proprietary at time of submittal. The District will, to the extent allowed by law, protect such information from disclosure. The final decision as to what information must be disclosed, however, lies with the Texas Attorney General. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request.

2.15. 2.15. ................................................... PROPOSAL SUBMITTAL REQUIREMENTS

A. Offerors are required to submit one (1) original proposal in PDF format.

B. All proposals shall be bound and organized in the following manner:

Request For Proposal #26-168 8

1. Cover Letter – Include a cover letter signed by a duly constituted official legally authorized to bind the applicant to both its proposal and cost schedule

2. Price - Submit pricing per location in the Pricing Proposal section.

3. References, Experience and Qualifications- Submit References Form in legible form to satisfy this requirement. Provide 3 references that best illustrate the ability to offer the services required for this Project.

4. Project Approach - Provide a brief project approach for how your company would complete this project and number of employees on site.

5. Forms – Complete and submit the following provided forms

a. References Form

b. Supplier/Subcontractor Utilization Form

c. Non-Collusion Affidavit

d. Conflict of Interest Questionnaire

e. Compliance to State Law on Non-Resident Bidders

f. Compliance to Texas Sales Tax Code

g. Form 1295

C. Proposal shall be submitted through the Procurement Portal at https://procurement.opengov.com/portal/trwd

D. Proposal submitted electronically via the above website will be received by the due date and time. It is the sole responsibility of the Offeror to ensure the timely delivery of the proposal

2.16. 2.16. ............................................... MODIFICATION, WITHDRAWAL OR NO BID

A. The Offeror may modify or withdraw a proposal using a document executed in the same manner that a proposal must be executed, no later than the proposal due date and time.

B. The Offeror may withdraw its proposal through the procurement portal no later than the proposal due date and time.

C. If the Offeror chooses not to provide an offer on the project, the District would appreciate the Offeror submitting a “no bid” through the procurement portal.

Request For Proposal #26-168 9

2.17. 2.17. ............................................................................ PROPOSAL OPENING

Only the name of the submitting Offerors will be read aloud and monetary values will not be disclosed.

https://teams.microsoft.com/meet/266795860330853?p=110L3Ggm6ZESTh73gd

2.18. 2.18. ............................. EVALUATION OF PROPOSAL AND AWARD OF CONTRACT

A. All properly submitted proposals will be reviewed, evaluated and ranked by an evaluation committee established by the District.

B. Best and Final Offers - The evaluation committee will determine if Best and Final Offers are necessary but award of contract may be made without best and final offers. A request for a best and final offer is at the sole discretion of the District and will be extended in writing to each qualified Offeror.

C. The District shall award a contract to the Offeror whose proposal is considered to provide the best value to the District based on the following weighted criteria:Criteria Weighted ValuePrice50%References, Experience and Qualifications30%Project

Approach20%

D. The District reserves the right to reject the proposal of any Offeror which does not meet the above criteria and/or the other terms and conditions expressed herein to the

District’s satisfaction. The District also reserves the right to waive all formalities and technicalities to adopt the most advantageous construction of the contract documents or any applicable statute or code. Offeror may be disqualified and their proposal not considered, among other reasons, for any of the following specific reasons:

1. Reason for believing collusion exists between offeror and other offerors

2. Reasonable grounds for believing that any offeror has a financial interest in more than one proposal for the work contemplated

3. The offeror being a party to or having a financial interest in any litigation against the

District

4. The offeror being in arrears on any existing contract or having defaulted on a previous contract

5. Lack of ability to perform the contract, if awarded to offeror, as reflected by offeror’s financial statement, experience and equipment, references prior work history, or answer to questionnaires

Request For Proposal #26-168 10

6. Uncompleted work, which in the sole judgment of the District, will prevent or hinder the prompt completion of additional work, if the contract is awarded to offeror.

E. The District may conduct investigations as it deems necessary to establish the responsibility, qualifications and financial ability of the Offeror, proposed subcontractors and other persons and organizations to do the work in accordance with the specifications to the District’s satisfaction.

F. Discrepancies between the multiplication of units of work in a proposal and unit price will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures in a proposal and the correct sum thereof will be resolved in favor of the correct sum. If units of work are not required on the proposal form and only a lump sum price is required the discrepancies between words and figures will be resolved in favor of the words.

G. Recommendation of award will be given to the Offeror that submits the highest evaluated proposal considered to offer the best value to the District.

H. Acceptance of a proposal will be in the form of a purchase order or a contract. The contents of this proposal shall become a part of this contract. The District will under no circumstances be responsible for goods or services provided without an acceptance signed by an authorized District representative.

2.19. 2.19. ......... POST PROPOSAL DOCUMENTS REQUIRED FROM SUCCESSFUL OFFEROR

The following is required from the successful Offeror (also referred to herein as Vendor) prior to commencement of services:

A. INSURANCE CERTIFICATES: In accordance with Terms and Conditions.

B. BACKGROUND CHECKS: In accordance with Terms and Conditions.

C. CONTRACT: Provided as a reference in the Vendor Submittal section.

3. 3. ......................................................................... SCOPE OF WORK

3.1. 3.1. .......................................................... PEST CONTROL CONTRACT DETAILS

Due to the large geographic area covered by TRWD, the District intends to award one contract per region (East and West). Vendors are encouraged to submit pricing for the region closest to their location, as TRWD occasionally has urgent service requests that require a response within

48 hours. Vendors may submit for both, but if awarded, would only be for one region.

Request For Proposal #26-168 11

3.2. 3.2. ........................... TRWD FACILITIES PEST CONTROL SERVICES - EAST REGION

Description

Tarrant Regional Water District (TRWD) is soliciting bids from qualified commercial pest control contractors to provide comprehensive pest management services for designated East Region facilities. Services shall include preventative pest control, rodent control, infestation response, bait station management, documentation, reporting, and all labor, supervision, materials, chemicals, transportation, and equipment necessary to maintain acceptable pest control conditions at all facilities identified in this solicitation.

Contractor Responsibilities

The Contractor shall:

• Provide integrated pest management (IPM) services for all facilities listed

• Maintain effective control of insects, wasps, rodents, arachnids, geckos, and other nuisance pests.

• Furnish all chemicals, bait stations, glue traps, application equipment, PPE, vehicles, and associated materials.

• Maintain all bait stations, traps, and monitoring devices in proper working condition.

• Provide trained and TDA licensed technicians and applicators.

• Coordinate services with the TRWD Project Manager.

• Provide response services as required.

• Maintain all records and documentation required by this contract.

• Report on safety concerns to TRWD Project Manager.

Treatment Methods and Applications

Services shall utilize outlined methods and applications unless preapproved in writing by the assigned TRWD

Project Manager. All requested changes to the original scope must be submitted in writing

General Exterior Treatment Plan

Treatment areas shall include:

Request For Proposal #26-168 12

• Twenty (20) feet horizontally out from building foundations.

• Eight (8) feet vertically up from building foundations.

Talstar P shall be applied in accordance with manufacturer specifications and labeled application rates for control of:

• Ants

• Crickets

• Silverfish

• Earwigs

• Millipedes

• Spiders

• Scorpions

• Fleas

• Ticks

• Other crawling insects

BorActin Powder shall be utilized for:

• Foundation cracks

• Expansion joints

• Building penetrations

• Weep holes

• Attic spaces

• Crawl spaces

• Other identified pest harborages

During each scheduled service visit, the Contractor shall:

• Inspect all structures for wasp activity.

• Remove visible nests.

• Treat active infestations.

Request For Proposal #26-168 13

• Dispose of nests using industry-standard practices.

Protecta EVO Express bait stations shall be used for rodent control.

• Overall bait stations shall be calculated at a minimum of one per one-hundred linear feet.

• One bait station per every gate operator shall be installed.

• Reference section 13.0 Facility Computations for Bait Box Totals

Bait stations shall be:

• Properly secured

• Inspected each service visit

• Cleaned as required

• Maintained with fresh bait

Contrac All-Weather Blox used in bait stations.

Advion Gel Bait used for Roach control

General Interior Treatment Plan

Demand CS shall be applied continuously around interior wall perimeters to prevent pest entry and harborage.

• Apply in other interior areas as required.

BorActin shall be utilized for:

• Wall voids

• Utility penetrations

• Foundation cracks

• Crawl spaces

• Attics

• Other identified pest harborages

Request For Proposal #26-168 14

Advion Gel Bait shall be utilized for roach treatment

Provide and maintain glue traps as necessary for:

• Spiders

• Scorpions

• Ants

• Roaches

• Geckos

• Mice

• Bettles

• Crickets

• Other nuisance pests

Active Infestations

The Contractor shall provide additional treatment services, bait stations, glue traps, monitoring devices, or corrective actions at no additional cost to TRWD whenever infestation conditions exist or deemed necessary.

Insect Pest Exclusions

Certain types of wood destroying insects that may require specific licensing or fall outside of the general insect treatment scope will be considered additional work. Costs for additional specialized treatments must be submitted in writing and be preapproved by the assigned TRWD project manager.

Excluded insects:

• Termites

• Honeybees

• Mites

• Weevils

Request For Proposal #26-168 15

• Wood Boring Bees

• Carpenter Ants

• Wood Destroying Beetles

• Dirt Daubers

Rodent & Nuisance Animal Exclusions

Certain nuisance animals that fall outside the general contract terms and would be deemed additional work. Costs for additional specialized treatments or removals must be submitted in writing and preapproved by the assigned TRWD project manager.

Excluded Nuisance Animals:

• Skunks

• Possums

• Raccoons

• Venomous Snakes

• Chimney Sweeps

• Woodpeckers

• Mud Swallows

• Pigeons

• Barn Owls

• Squirrels

• Gophers

Service Schedule

Services shall be alternately performed monthly throughout the contract term.

• Month 1: Exterior Service

• Month 2: Interior Service

Request For Proposal #26-168 16

• Month 3: Exterior Service

• Month 4: Interior Service

This alternating schedule shall continue throughout the contract period unless directed otherwise by TRWD.

Spot Treatments

Spot treatments are required on active interior/exterior infestations regardless of alternating treatment schedules.

• Example: monthly treatment schedule falls on an interior service month, and an active fire ant mound is present on building entry sidewalk. Exterior mound treatment would be required.

• Example: monthly treatment schedule falls on an exterior service month, and an active ant trail is present entering building. Interior ant spot treatment would be required to remediate possible infestations.

Response Requirements

The Contractor shall respond to service requests within forty-eight (48) hours of notification for:

• Active infestations

• Rodent activity

• Employee complaints or notifications

• Environmental concerns

• Safety-related pest conditions

Response shall include:

• Site inspection

• Root cause assessment

• Corrective treatment

• Follow-up recommendations

Request For Proposal #26-168 17

The Contractor shall provide expedited response services whenever reasonably possible when health, safety, or environmental conditions exist in laboratories, SCADA control rooms, server rooms, electrical rooms, or critical operational facilities.

Reporting Requirements

A service report shall be provided quarterly.

Reports shall include:

• Period of service

• Technician name

• Locations serviced

• Locations of concern

• General insect activity

• Rodent activity

• Additional treatment recommendations

• Noted deficiencies

• Corrective actions taken

License Requirements

Contractor shall:

• Ensure all Texas Department of Agriculture pest control licenses are active and maintained by all required staff.

• Maintain all required applicator certifications.

Experience Qualifications

Contractor shall meet the following:

• Minimum five (5) years commercial pest control experience.

Request For Proposal #26-168 18

• Experience servicing municipal, utility, industrial, water treatment, pump stations, residences, or other similar facilities.

• Completion of at least three contracts of similar size and complexity within the previous five years.

Personnel Requirements

• Designate a Contract Manager.

• Employ properly licensed technicians.

• Ensure technicians are trained in IPM principles.

• Maintain staffing levels sufficient to meet response requirements.

Site-Specific Personnel Compliance

• Follow all TRWD site access, security, and escort requirements.

• Coordinate services to avoid disruption to critical pump stations, laboratories, offices, and operational facilities.

• Remove visible wasp nests and address pest activity in a manner that protects TRWD personnel, residents, and visitors.

• Ensure bait stations, traps, and treatment materials are secured against tampering, wildlife interference, and public access.

Access Badges

• Follow all TRWD contractor badge requirements for site access, security purposes, and escort requirements.

• Badge issuance is determined by TRWD Security Department and requires a completed background check.

Request For Proposal #26-168 19

• Contractor is required to notify the 24 hour – (TRWD Communications Center 817-720-

4584) and assigned TRWD Project Manager in case of non-working, lost, or damaged access badge.

• Contractors are not permitted to access any District sites outside of the designated treatment areas.

General Safety Requirements

The Contractor shall adhere to a safety program and comply with:

• OSHA regulations

• EPA regulations

• Texas Department of Agriculture regulations

• Applicable federal, state, and local requirements

Contractor shall:

• Maintain current SDS documentation.

• Ensure PPE use.

• Maintain spill response equipment.

• Secure chemicals during transport.

• Prevent contamination of water infrastructure and environmentally sensitive areas.

Employee Safety Requirements

• Ensure all technicians are properly trained and licensed to perform assigned work.

• Maintain documentation for employee safety training and certifications.

• Ensure employees utilize required Personal Protective Equipment (PPE) during all pesticide applications.

• Maintain first aid supplies and emergency response procedures for field personnel.

• Prohibit employees from entering restricted areas without authorization from TRWD personnel.

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Chemical Handling and Application

• Use only approved products identified in the contract or products approved in writing by the TRWD Project Manager.

• Follow all EPA label requirements and manufacturer application instructions.

• Maintain current SDS documentation on-site or electronically accessible during service visits.

• Store, transport, and dispose of chemicals in accordance with applicable regulations.

• Prevent contamination of water supplies, drainage systems, chemical storage areas, and environmentally sensitive locations.

Application and Safety Equipment

• Maintain all service vehicles and spray equipment in safe operating condition.

• Carry spill containment materials in service vehicles.

• Maintain calibration records for application equipment when applicable.

• Secure chemicals during transportation to prevent leaks, spills, or unauthorized access.

Incident Reporting

The Contractor is required to notify the 24-hour TRWD Communications Center (817-720-4584) and assigned TRWD Project Manager within (1) hour of occurrence for any of the following:

• Personal Injury

• Chemical spill

• Chemical release

• Water contamination

• Property damage

• Environmental incident

• Possible wildlife chemical exposure

Request For Proposal #26-168 21

Written summary report shall be submitted within three (3) business days of incident.

Non-Compliance, Performance Deficiencies, and Remedies

The Contractor shall perform all services in accordance with the requirements of this solicitation and any resulting contract. Failure to comply with contract requirements may result in corrective action, financial deductions, suspension of work, or contract termination.

Performance Deficiencies

Examples of performance deficiencies include, but are not limited to:

• Failure to respond to service requests within forty-eight (48) hours.

• Failure to perform scheduled treatments.

• Use of unapproved chemicals, pesticides, bait products, or treatment methods.

• Failure to maintain required licenses, certifications, or insurance.

• Failure to provide required service reports or inspection documentation.

• Repeated pest infestations resulting from inadequate treatment.

• Failure to comply with safety, environmental, or site-access requirements.

• Failure to maintain rodent bait stations, traps, or treatment devices in serviceable condition.

Notice of Deficiency

The Contractor shall submit a written corrective action plan within five (5) business days identifying:

• Cause of deficiency;

• Corrective measures to be implemented;

• Schedule for corrective action

• Measures to prevent recurrence.

TRWD may issue a written Notice of Deficiency whenever contract requirements are not met.

Request For Proposal #26-168 22

Repeat Deficiencies

The following shall constitute repeated non-performance:

• Three (3) documented deficiencies within a rolling twelve-month period; or

• Two (2) missed service visits within a contract year; or

• Two (2) safety violations are classified as serious.

Upon repeated non-performance, TRWD may require additional management meetings, increased reporting requirements, or implementation of a formal performance improvement plan.

Safety Violations

The following safety violations may be considered serious violations:

• Failure to utilize the required PPE.

• Chemical spills resulting from negligence.

• Improper storage or transportation of pesticides.

• Failure to report incidents or chemical releases.

• Actions that create an immediate threat to personnel, the public, water infrastructure, confined spaces, or other protected environments.

TRWD may suspend affected work activities until corrective actions have been completed and approved.

Cure Period

Except where immediate health, safety, environmental, or operational concerns exist, TRWD may provide the Contractor with a ten (10) calendar day cure period to remedy performance deficiencies after written notice.

Termination for Default

TRWD may terminate the contract for default if the Contractor:

Request For Proposal #26-168 23

• Fails to maintain required licenses or insurance.

• Fails to cure performance deficiencies within the specified cure period.

• Repeatedly fails to meet service requirements.

• Commits material safety or environmental violations.

• Abandons performance of the contract.

• Falsify records, reports, certifications, or invoices.

*Any pest infestation affecting critical operations, data centers, laboratories, chemical handling areas, electrical rooms, SCADA facilities, or occupied residential facilities shall require immediate corrective action by the Contractor at no additional cost to TRWD. Failure to adequately address such conditions may be deemed a material breach of contract and grounds for contract termination. *

Facility Data Computations East Region

Location Buildings/Structures Perimeter

(LF)

Bait

Stations

Building

Sq. Ft.

Cedar Creek 12 Buildings + 3

Gates

2,079 27 29,095

Ennis Pump

Station

6 Buildings + 1 Gate 1,444 18 32,340

George

Shannon

Wetlands

1 Building + 1 Gate 124 3 1,274

Richland

Chambers

11 Buildings + 1

Gate

2,968 35 46,354

Richland

Chambers

Pump

Station

8 Buildings + 1 Gate 1,163 15 23,517

JCC1 6 Buildings + 3 Gates 1,988 25 43,026

Request For Proposal #26-168 24

Waxahachie

Pump

Station

9 Buildings + 4 Gates 2,653 31 54,942

S15-2 Silo 1 Building 105 1 1,224

S5X15 1 Building + 2 Gates 253 5 5,590

JB3 6 Buildings + 3 Gates 1,728 22 64,989

TOTALS 61 Buildings + 19

Gates

14,505 LF 182 302,351

Sq. Ft.

Service Inventory Summary

• Total Site Locations: 10

• Total Buildings/Structures: 61

• Total Entry Gate Operators: 19

• Total Exterior Rodent Bait Stations Required: 182

• Total Buildings/structures Perimeter Calculation: 14,505 Linear Feet

• Total Buildings/Structures Sq ft Calculations: 302,351 Square Feet

**See Facility map attachments for site overview**

Cedar Creek Campus - 6613 Ashby Ln Trinidad, TX 75163

Building Name Perimeter

(LF)

Bait

Stations

Building Sq.

Ft.

CC Mechanic Shop 460 5 7,800

CC Main Office 238 3 3,179

CC Records Vault 96 1 584

CC Microwave Building 68 1 296

Residence R12 218 2 2,789

Request For Proposal #26-168 25

CC Facilities Building 119 2 874

CC Cabin 164 2 1,615

CC1 Pump Station 290 3 9,020

CC1 Filtration Building 137 2 1,285

CC1 Chemical Room 98 1 512

CC1 Chemical Building 163 2 1,101

CC Tornado Shelter 28 0 40

CC Entryway Gate

Operators

N/A 3 N/A

TOTAL 2,079 27 29,095

Ennis Pump Station - 3366 FM 1181, Ennis, TX 75119

Building Name Perimeter (LF) Bait Stations Building Sq. Ft.

CC2 Pump

Station

459 5 9,832

Ennis

Microwave

Building

58 1 220

Residence R10 213 2 2,512

RC2 Pump

Station

569 6 19,112

Ennis Water

Quality Building

45 1 127

Ennis Welding

Shop

100 2 664

Ennis Entryway

Gate Operators

N/A 1 N/A

TOTAL 1,444 18 32,340

Request For Proposal #26-168 26

George Shannon Wetlands - 206 Hwy 287, Kerens, TX 75144

Building Name Perimeter (LF) Bait Stations Building Sq. Ft.

WL2 287 Relift

Building

124 2 1,274

WL2 Gate

Operator

TOTAL 124 3 1,274

Richland Chambers - 140 FM 416, Streetman, TX 75859

RC Main Office 377 4 6,574

Residence R21 264 3 2,674

RC Storage

Building

166 2 2,108

RC Microwave

Building

66 1 117

RC Truck Shed 548 6 9,617

RC Mechanic

Shop

289 3 4,522

RC Equipment

Barn

409 5 10,125

RC Water

Quality Lab

240 3 2,400

RC Microwave 66 1 160

Residence R20 234 3 3,065

RC Game

Warden Building

309 3 4,992

RC Entryway

Gate Operators

Request For Proposal #26-168 27

TOTAL 2,968 35 46,354

Richland Chambers Pump Station - 200 SE CR 3250, Kerens, TX 75144

RC1 Pump

Station

376 4 17,752

Residence R19 214 2 2,762

RC1 Microwave

Building

61 1 218

RC1 Hazmat

Building

36 1 80

RC1 Storage

Barn

142 1 1,237

RC1 Chemical

Room

73 1 357

RC1 Water

Filtration Room

138 2 893

RC1 Chemical

Shed

123 2 218

RC1 Entryway

Gate Operator

TOTAL 1,163 15 23,517

JCC1 - 2306 Forehand Rd, Trinidad, TX 75163

JCC1 Pump

Station

850 9 24,539

JCC1 Microwave

Building

55 1 202

Request For Proposal #26-168 28

JCC1 Chlorine

Building

331 4 5,602

JCC1 Chlorine

Shed

387 3 7,672

JCC1 Water

Quality Building

80 2 336

JCC1 Equipment

Shed

285 3 4,675

JCC1 Entryway

Gate Operators

TOTAL 1,988 25 43,026

Waxahachie Pump Station - 2316 N Hwy 77, Waxahachie, TX 75165

CC3 Pump

Station

636 6 15,876

RC3H Pump

Station

699 7 21,030

RC3L Pump

Station

371 4 7,704

Wax VFD

Building

158 2 1,617

Wax COLO

Office Building

166 2 1,751

Wax

Maintenance

Shop

284 2 3,957

Wax Lab

Building

47 1 129

Request For Proposal #26-168 29

Residence R36

(2199 Liriope

Ln.)

240 2 2,718

Wax Microwave

Building

52 1 160

Wax Entryway

Gate Operators

N/A 4 N/A

TOTAL 2,653 31 54,942

S15-2 Silo - 1190 FM 985, Ennis, TX 75119

15X2 Silo 105 1 1,224

TOTAL 105 1 1,224

S5X15 - 5090 NE CR 0190, Powell, TX 75153

5X15 Pump

Station

253 3 5,590

5X15 Entryway

Gate Operators

N/A 2 N/A

TOTAL 253 5 5,590

JB3 - 346 FM 984 Ennis, TX 75119

(LF)

Bait

Stations

Building Sq.

Ft.

Water Quality 51 2 134

Server Building 285 3 5318

JB3 Pump Station 1029 11 59057

Request For Proposal #26-168 30

Small Building 1 51 1 133

Small Building 2 52 1 134

Small Building 3 53 1 137

Microwave Building 61 1 207

Gate Operators N/A 3 N/A

TOTAL 1582 23 65,120

3.3. 3.3. .......................... TRWD FACILITIES PEST CONTROL SERVICES - WEST REGION

Description

Tarrant Regional Water District (TRWD) is soliciting bids from qualified commercial pest control contractors to provide comprehensive pest management services for designated West Region facilities. Services shall include preventative pest control, rodent control, infestation response, bait station management, documentation, reporting, and all labor, supervision, materials, chemicals, transportation, and equipment necessary to maintain acceptable pest control conditions at all facilities identified in this solicitation.

Contractor Responsibilities

The Contractor shall:

• Provide integrated pest management (IPM) services for all facilities listed

• Maintain effective control of insects, wasps, rodents, arachnids, geckos, and other nuisance pests.

• Furnish all chemicals, bait stations, glue traps, application equipment, PPE, vehicles, and associated materials.

• Maintain all bait stations, traps, and monitoring devices in proper working condition.

• Provide trained and TDA licensed technicians and applicators.

• Coordinate services with the TRWD Project Manager.

• Provide response services as required.

• Maintain all records and documentation required by this contract.

Request For Proposal #26-168 31

• Report on safety concerns to TRWD Project Manager.

Treatment Methods and Applications

Services shall utilize outlined methods and applications unless preapproved in writing by the assigned TRWD

Project Manager. All requested changes to the original scope must be submitted in writing

General Exterior Treatment Plan

Treatment areas shall include:

• Twenty (20) feet horizontally out from building foundations.

• Eight (8) feet vertically up from building foundations.

Talstar P shall be applied in accordance with manufacturer specifications and labeled application rates for control of:

• Ants

• Crickets

• Silverfish

• Earwigs

• Millipedes

• Spiders

• Scorpions

• Fleas

• Ticks

• Other crawling insects

BorActin Powder shall be utilized for:

• Foundation cracks

• Expansion joints

• Building penetrations

• Weep holes

Request For Proposal #26-168 32

• Attic spaces

• Crawl spaces

• Other identified pest harborages

During each scheduled service visit, the Contractor shall:

• Inspect all structures for wasp activity.

• Remove visible nests.

• Treat active infestations.

• Dispose of nests using industry-standard practices.

Protecta EVO Express bait stations shall be used for rodent control.

• Overall bait stations shall be calculated at a minimum of one per one-hundred linear feet.

• One bait station per every gate operator shall be installed.

• Reference section 13.0 Facility Computations for Bait Box Totals

Bait stations shall be:

• Properly secured

• Inspected each service visit

• Cleaned as required

• Maintained with fresh bait

Contrac All-Weather Blox used in bait stations.

Advion Gel Bait used for Roach control

General Interior Treatment Plan

Demand CS shall be applied continuously around interior wall perimeters to prevent pest entry and harborage.

• Apply in other interior areas as required.

Request For Proposal #26-168 33

BorActin shall be utilized for:

• Wall voids

• Utility penetrations

• Foundation cracks

• Crawl spaces

• Attics

• Other identified pest harborages

Advion Gel Bait shall be utilized for roach treatment

Provide and maintain glue traps as necessary for:

• Spiders

• Scorpions

• Ants

• Roaches

• Geckos

• Mice

• Bettles

• Crickets

• Other nuisance pests

Active Infestations

The Contractor shall provide additional treatment services, bait stations, glue traps, monitoring devices, or corrective actions at no additional cost to TRWD whenever infestation conditions exist or deemed necessary.

Insect Pest Exclusions

Certain types of wood destroying insects that may require specific licensing or fall outside of the general insect treatment scope will be considered additional work. Costs for additional

Request For Proposal #26-168 34 specialized treatments must be submitted in writing and be preapproved by the assigned TRWD project manager.

Excluded insects:

• Termites

• Honeybees

• Mites

• Weevils

• Wood Boring Bees

• Carpenter Ants

• Wood Destroying Beetles

• Dirt Daubers

Rodent & Nuisance Animal Exclusions

Certain nuisance animals that fall outside the general contract terms and would be deemed additional work. Costs for additional specialized treatments or removals must be submitted in writing and preapproved by the assigned TRWD project manager.

Excluded Nuisance Animals:

• Skunks

• Possums

• Raccoons

• Venomous Snakes

• Chimney Sweeps

• Woodpeckers

• Mud Swallows

• Pigeons

• Barn Owls

Request For Proposal #26-168 35

• Squirrels

• Gophers

Service Schedule

Services shall be alternately performed monthly throughout the contract term.

• Month 1: Exterior Service

• Month 2: Interior Service

• Month 3: Exterior Service

• Month 4: Interior Service

This alternating schedule shall continue throughout the contract period unless directed otherwise by TRWD.

Spot Treatments

Spot treatments are required on active interior/exterior infestations regardless of alternating treatment schedules.

• Example: monthly treatment schedule falls on an interior service month, and an active fire ant mound is present on building entry sidewalk. Exterior mound treatment would be required.

• Example: monthly treatment schedule falls on an exterior service month, and an active ant trail is present entering building. Interior ant spot treatment would be required to remediate possible infestations.

Response Requirements

The Contractor shall respond to service requests within forty-eight (48) hours of notification for:

• Active infestations

• Rodent activity

• Employee complaints or notifications

Request For Proposal #26-168 36

• Environmental concerns

• Safety-related pest conditions

Response shall include:

• Site inspection

• Root cause assessment

• Corrective treatment

• Follow-up recommendations

The Contractor shall provide expedited response services whenever reasonably possible when health, safety, or environmental conditions exist in laboratories, SCADA control rooms, server rooms, electrical rooms, or critical operational facilities.

Reporting Requirements

A service report shall be provided quarterly.

Reports shall include:

• Period of service

• Technician name

• Locations serviced

• Locations of concern

• General insect activity

• Rodent activity

• Additional treatment recommendations

• Noted deficiencies

• Corrective actions taken

License Requirements

Request For Proposal #26-168 37

• Ensure all Texas Department of Agriculture pest control licenses are active and maintained by all required staff.

• Maintain all required applicator certifications.

Experience Qualifications

Contractor shall meet the following:

• Minimum five (5) years commercial pest control experience.

• Experience servicing municipal, utility, industrial, water treatment, pump stations, residences, or other similar facilities.

• Completion of at least three contracts of similar size and complexity within the previous five years.

Personnel Requirements

• Designate a Contract Manager.

• Employ properly licensed technicians.

• Ensure technicians are trained in IPM principles.

• Maintain staffing levels sufficient to meet response requirements.

Site-Specific Personnel Compliance

• Follow all TRWD site access, security, and escort requirements.

• Coordinate services to avoid disruption to critical pump stations, laboratories, offices, and operational facilities.

• Remove visible wasp nests and address pest activity in a manner that protects TRWD personnel, residents, and visitors.

• Ensure bait stations, traps, and treatment materials are secured against tampering, wildlife interference, and public access.

Request For Proposal #26-168 38

Access Badges

• Follow all TRWD contractor badge requirements for site access, security purposes, and escort requirements.

• Badge issuance is determined by TRWD Security Department and requires a completed background check.

• Contractor is required to notify the 24 hour – (TRWD Communications Center 817-720-

4584) and assigned TRWD Project Manager in case of non-working, lost, or damaged access badge.

• Contractors are not permitted to access any District sites outside of the designated treatment areas.

General Safety Requirements

The Contractor shall adhere to a safety program and comply with:

• OSHA regulations

• EPA regulations

• Texas Department of Agriculture regulations

• Applicable federal, state, and local requirements

Contractor shall:

• Maintain current SDS documentation.

• Ensure PPE use.

• Maintain spill response equipment.

• Secure chemicals during transport.

• Prevent contamination of water infrastructure and environmentally sensitive areas.

Employee Safety Requirements

• Ensure all technicians are properly trained and licensed to perform assigned work.

Request For Proposal #26-168 39

• Maintain documentation for employee safety training and certifications.

• Ensure employees utilize required Personal Protective Equipment (PPE) during all pesticide applications.

• Maintain first aid supplies and emergency response procedures for field personnel.

• Prohibit employees from entering restricted areas without authorization from TRWD personnel.

Chemical Handling and Application

• Use only approved products identified in the contract or products approved in writing by the TRWD Project Manager.

• Follow all EPA label requirements and manufacturer application instructions.

• Maintain current SDS documentation on-site or electronically accessible during service visits.

• Store, transport, and dispose of chemicals in accordance with applicable regulations.

• Prevent contamination of water supplies, drainage systems, chemical storage areas, and environmentally sensitive locations.

Application and Safety Equipment

• Maintain all service vehicles and spray equipment in safe operating condition.

• Carry spill containment materials in service vehicles.

• Maintain calibration records for application equipment when applicable.

• Secure chemicals during transportation to prevent leaks, spills, or unauthorized access.

Incident Reporting

The Contractor is required to notify the 24-hour TRWD Communications Center (817-720-4584) and assigned TRWD Project Manager within (1) hour of occurrence for any of the following:

• Personal Injury

Request For Proposal #26-168 40

• Chemical spill

• Chemical release

• Water contamination

• Property damage

• Environmental incident

• Possible wildlife chemical exposure

Written summary report shall be submitted within three (3) business days of incident.

Non-Compliance, Performance Deficiencies, and Remedies

The Contractor shall perform all services in accordance with the requirements of this solicitation and any resulting contract. Failure to comply with contract requirements may result in corrective action, financial deductions, suspension of work, or contract termination.

Performance Deficiencies

Examples of performance deficiencies include, but are not limited to:

• Failure to respond to service requests within forty-eight (48) hours.

• Failure to perform scheduled treatments.

• Use of unapproved chemicals, pesticides, bait products, or treatment methods.

• Failure to maintain required licenses, certifications, or insurance.

• Failure to provide required service reports or inspection documentation.

• Repeated pest infestations resulting from inadequate treatment.

• Failure to comply with safety, environmental, or site-access requirements.

• Failure to maintain rodent bait stations, traps, or treatment devices in serviceable condition.

Notice of Deficiency

Request For Proposal #26-168 41

The Contractor shall submit a written corrective action plan within five (5) business days identifying:

• Cause of deficiency;

• Corrective measures to be implemented;

• Schedule for corrective action

• Measures to prevent recurrence.

TRWD may issue a written Notice of Deficiency whenever contract requirements are not met.

Repeat Deficiencies

The following shall constitute repeated non-performance:

• Three (3) documented deficiencies within a rolling twelve-month period; or

• Two (2) missed service visits within a contract year; or

• Two (2) safety violations are classified as serious.

Upon repeated non-performance, TRWD may require additional management meetings, increased reporting requirements, or implementation of a formal performance improvement plan.

Safety Violations

The following safety violations may be considered serious violations:

• Failure to utilize the required PPE.

• Chemical spills resulting from negligence.

• Improper storage or transportation of pesticides.

• Failure to report incidents or chemical releases.

• Actions that create an immediate threat to personnel, the public, water infrastructure, confined spaces, or other protected environments.

TRWD may suspend affected work activities until corrective actions have been completed and approved.

Request For Proposal #26-168 42

Cure Period

Except where immediate health, safety, environmental, or operational concerns exist, TRWD may provide the Contractor with a ten (10) calendar day cure period to remedy performance deficiencies after written notice.

Termination for Default

TRWD may terminate the contract for default if the Contractor:

• Fails to maintain required licenses or insurance.

• Fails to cure performance deficiencies within the specified cure period.

• Repeatedly fails to meet service requirements.

• Commits material safety or environmental violations.

• Abandons performance of the contract.

• Falsify records, reports, certifications, or invoices.

*Any pest infestation affecting critical operations, data centers, laboratories, chemical handling areas, electrical rooms, SCADA facilities, or occupied residential facilities shall require immediate corrective action by the Contractor at no additional cost to TRWD.