Pest Control SOW.docx

SOUTH CAROLINA DEPARTMENT OF MENTAL HEALTH

PATRICK B HARRIS PSYCHIATRIC HOSPITAL

130 HWY 252

ANDERSON, SC 29621

SPECIFICATION FOR PEST CONTROL SERVICE

SCOPE

This specification covers services for furnishing all labor, materials, supplies and equipment necessary to provide pest control services for Patrick B. Harris Psychiatric Hospital.

CLASSIFICATION

Pesticides covered by this specification are classified by the following:

1. “General Use”- pesticides which may be purchased by the general public and applied according to the label.

2. “Restricted Use”- pesticides which may be purchased and applied only by certified applicators or individuals working under the direct supervision of a certified applicator.

II. APPLICABLE STANDARDS

The following documents of issue in effect on the date of this solicitation shall form a part of this specification:

S.C. Code of Laws 1976- Title 46, Sec 46-13-10 S.C. Pesticide Control Act S.C. Department of Fertilizer and Pesticide Control Clemson University Clemson, SC 29631

III. REQUIREMENTS

1. Service Schedule Prior to beginning, the Contractor shall submit to the Contract Monitor for review a schedule for performing the required periodic services of the contract. On the scheduled day of service, the service person(s) should proceed to the reception desk to check in prior to beginning service. Service person(s) must provide proper identification to be allowed access to the Facility.

Upon completion of the service call, the service person shall present a service receipt showing the following information.

1. area(s) serviced

2. date and service person(s) name.

3. name of chemical applied to each area.

This receipt shall be given to the staff at the reception desk.

A monthly date will be established for routine service (i.e. third Tuesday.) Any deviation from the agreed scheduled date must be approved in advance by the contract administrator.

Any services that must be performed outside of normal business hours will require more careful scheduling and coordination to prevent problems.

B. Pests and Rodents Pest control shall be provided for the following general class of pests and rodents:

General Class

1. Ants 3. Hornets 5. Roaches 7. Silver Fish

2. Bees 4. Wasps 6. Mice 8. Rats 9. Gnats 10. Mosquitos Pest control will include all invasive species and is not limited to the listed pest.

Note: The following list of pests, Occasional Invaders and Parasites of Man, require different control procedures than the General Class. Because of the nature of these pests, no control can be guaranteed by vendors. Situations which warrant this type pest control will be handled on an “as needed” basis with cost solicited in accordance with the Code.

Occasional Invaders

1. Snakes 2. Bats 3. Moths 4. Squirrels Parasites of Man

1. Bedbugs 2. Fleas 3. Lice 4. Paper Mites C. Spray Area In accordance with label instructions, treat all vulnerable areas accessible to pests. Also, spraying of any additional harborages necessary to control listed general pests must be performed. This will include waste containers, and all occupied spaces and all unoccupied spaces.

Pest Control shall be provided 12 feet out from building base for entire facility. Treat all fire ant mounds on grounds, and preventative control around the main hospital of all grounds inside the perimeter road to the hospital. Only approved liquid pesticides may be applied inside fenced patient areas. NO granular products may be used in patient areas.

D. Emergency Treatment Contractor shall respond within twenty-four (24) hours of notice to service requests for emergency treatment which may arise between scheduled visits. Contractor must provide contact person and telephone number for after-hours emergency.

Additional fees will not be charged by the contractor for emergency calls if requests are for control or extermination of pests or rodents listed in the contract.

If the emergency call is for control or extermination of pests or rodents which do not appear on the contract, the State shall be responsible for the additional charges. The State shall receive a thirty (30) day warranty for services received for which additional charges are made. Cost to be negotiated with Contractor as applicable. With proper treatment by the Contractor, the exercise of this call back provision should be kept to a minimum.

E. The South Carolina Department of Mental Health reserves the right to increase or decrease services as necessary to meet the needs of the Department. This will be done by negotiations on an individual basis and at the same price based on comparable services in the original bid.

F. Service Representative Service representative must be available to discuss problems and advise the Contract Monitor in proper control of pests. Contact number for Contractor must be provided to the Contract Monitor.

G. Pesticide Registration All pesticides offered for sale and use in the state of South Carolina must be registered in accordance with Title 46, Section 46-13-30 of the South Carolina Pesticide Control Act.

H. Pesticides Used Only pesticides specifically labeled for the intended use and intended site shall be used.

Odorless pesticides must be used inside the faculty. Only approved liquid pesticides may be applied inside fenced patient areas. NO granular products may be used in patient areas.

I. Specimen Labels Specimen labels and SDS’s for each pesticide and rodenticide used in State buildings shall be submitted to the Contract Monitor within 5 days after notice of award.

J. The Contract Monitor shall also be furnished a poison control center telephone number to call in the event of suspected poisoning.

K. Certification All individuals who provide pest control services under this proposed contract must possess a current S.C. Certified Application License from the S. C. Department of Fertilizer and Pesticide OR work under the direct supervision of a certified applicator. Successful Contractor will be required to furnish copies of Licenses of these individuals to the Contract Monitor.

IV. WARRANTY

The Contractor warrants to the State that all services performed as a result of this solicitation and specifications will be performed in a professional manner consistent with industry practice.

V. ACCEPTANCE EVALUATION AND QUALITY ASSURANCE

The pest control services provided will be subject to inspection by the State. All work not in accordance with this specification will be corrected within 24 hours after notification by the Contract Monitor.

VI. All S.C. Laws and Department of Mental Health Regulations concerning Client Confidentiality are extended to the Contractor and any persons working for the Contractor at this Facility.