Performance Work Statement X132Move Oct 19.pdf

MSC Headquarters/Atlantic Area Command Move

Performance Work Statement (PWS)

Project Title: Relocation of ~1500 Employees to New Cubicles – MSC Headquarters and it’s Atlantic Area

Command

Project Overview: Military Sealift Command (MSC) requires the services of a professional moving company to relocate ~1500 employees to new cubicles and offices. This process will include providing the necessary packing materials, assisting with the move, and ensuring minimal disruption to employees' work during the transition.

Period of Performances: 01 April 2027 thru 15 August 2027

Phase 1 (Approx. 100 People) : 01 – 15 April 2027

Phase 2 (Approx. 49) : 16 – 30 April 2027

Phase 3 (Approx. 216 People) : 01 – 15 May 2027

Phase 4 (Approx. 56 People) : 16 – 31 May 2027

Phase 5 (Approx. 59 People) : 01 – 15 June 2027

Phase 6 (Approx. 413 People ) : 01 – 15 July 2027

Phase 7 (Approx. 103 People ) : 16 – 31 July 2027

Phase 8 (Approx 504 People) : 01 – 15 August 2027

Scope of Work:

1. Pre-Move Planning and Coordination:

o The Contractor will be responsible for obtaining base access for all of its employees and vehicles.

o Contractors will be escorted by an MSC employee any time they are in an MSC building.

Further, the Contractor shall not handle any classified material, nor will they have access to classified spaces. Therefore, the Contractor does not need a security clearance.

o Conduct a site assessment to understand the layout, logistics, and potential challenges related to the move.

o Work with designated MSC representatives to establish move timelines and employee schedules.

o At least 1 week prior to the move Phase, provide a detailed moving plan that includes timelines, packing plans, logistics, etc.

o Items, such as ship models and any other items identified at the site visit, will require special packaging and handling, for which the Contractor will be responsible.

o See Building List Info attachment for information regarding loading docks, number of floors, and elevator information for each building.

2. Provision of Packing Materials:

o Provide 7500 packing boxes for employees to pack their work items.

o Provide adequate packing materials (bubble wrap, packing paper, and tape) to ensure safe packing of office equipment and documents.

o Ensure that packing materials are delivered to the MSC designated building locations onboard Naval Station Norfolk at least one week prior move Phase to the scheduled moving day to give employees ample time to pack.

3. Employee Communication and Preparation:

o MSC will provide clear instructions to all employees regarding packing procedures, what to pack, and how to label boxes. Each box will be labeled by the employee with the building and cubicle number that the box needs to be moved to.

4. Moving Day(s) Operations:

o Provide a team of trained movers on the scheduled moving day(s).

o Movers will be responsible for safely transporting all packed items, ensuring no damage to employees’ belongings or office equipment.

o The movers shall NOT relocate employees’ personal items.

o Relocate all items to the appropriate cubicles according to the established floor plan

(provided as an attachment).

o The contractor will be responsible for moving boxes, filing cabinets, shredders, artwork, models, office chairs, etc. All items to be moved will be identified at the site visit.

5. Post-Move Cleanup and Final Inspection:

o Perform a final inspection to confirm that all items are delivered at each cubicle.

o Remove all empty boxes and packing materials from the premises in an environmentally responsible manner 10 days after the move has been completed.

6. Timeline:

o The entire move should be completed within the period of performance for each phase.

o The building door-to-door move shall be conducted on the weekend (e.g., 8:00 AM to

5:00 PM) unless otherwise agreed upon.

7. Qualifications:

o The company must be licensed and insured for moving services and have the necessary equipment to handle office furniture, electronics, and sensitive items.

8. Safety and Security:

o The moving company must adhere to all applicable safety standards and protocols during the move.

o Proper precautions should be taken to ensure the security of all items.

9. Additional Considerations:

o All parties will work together to ensure minimal disruption to the regular work schedule of employees.

o Government-Directed Delays and Contingencies: The Government reserves the right to delay, suspend, or reschedule any portion of the relocation services due to adverse weather, facility or base closures, utility/power outages, or other unforeseen administrative delays. The Contracting Officer (CO) or Contracting Officer’s

Representative (COR) will notify the Contractor of any schedule changes as soon as practicable. If the Government provides notice of postponement prior to the Contractor dispatching personnel or equipment to the site, the Government shall incur no additional costs, mobilization fees, or standby charges. If a delay or evacuation occurs after the Contractor has arrived on-site, the Government’s liability for standby/idle time shall be capped at a maximum of two (2) hours at the pre-negotiated contract standby rate, after which the Contractor may be dismissed and rescheduled at no additional mobilization cost to the Government. All delays and work interruptions under this section will be administered in accordance with FAR 52.212-4(f) (Excusable Delays) and

FAR 52.212-4(c) (Changes) and any other applicable clause in this contract.

10. Certificate of Insurance (COI) Requirements

The Contractor shall, at its own expense, procure and maintain during the entire performance period of this contract the following minimum insurance coverages. Prior to commencing any work or accessing government facilities, the Contractor shall submit a valid Certificate of Insurance (COI) that confirms that the policy names the Government/Department of War and the facility managers at both origin and destination locations as Additional Insureds with waiver of subrogation. All insurance policies shall contain the terms required to be in the COI.

• Commercial General Liability (CGL):

o $1,000,000 per Occurrence o $2,000,000 General Aggregate o To include coverage for premises operations, independent contractors, personal injury, and contractual liability.

• Business Automobile Liability:

o $1,000,000 Combined Single Limit (CSL) per accident.

o Must cover all owned, non-owned, and hired vehicles used in the performance of this contract.

• Workers' Compensation and Employer’s Liability:

o Statutory limits in accordance with applicable State and Federal laws.

o Employer’s Liability minimum of $1,000,000 per accident/disease.

• Cargo/Transit Insurance:

o Minimum of $500,000 per vehicle/shipment limit to cover physical loss or damage to

Government property while in transit or in the temporary custody of the Contractor.

11. Valuation Coverage (Property Loss & Damage Liability)

The Contractor shall assume full liability for all loss, destruction, or damage to government property caused by the negligence, willful misconduct, or omission of the Contractor’s employees or agents during the execution of this contract.

• Valuation Standard (Full Replacement Value): Liability for lost or damaged cargo and property shall not be limited to standard carrier released value (e.g., $0.60 per pound). The Contractor shall provide Full Replacement Value (FRV) coverage for all moved assets.

• Remediation: In the event of loss or damage, the Contractor shall, at the Government's option:

1. Deduct the documented cost to replace the item with a new item of like kind and quality from the invoiced amount; or

2. Deduct the documented cost of professional repair to restore the item to its pre-move condition from the invoiced amount.

• Maximum Liability Cap: The Contractor’s maximum aggregate liability for property damage under this contract shall be capped at $2,000,000.00

12. Claims Resolution Process

• Inspection and Reporting: A joint pre-move and post-move inventory and facility inspection shall be conducted by the Contractor and the designated Contracting Officer's Representative (COR).

• Claim Submission Window: The Government shall have up to 60 calendar days following the completion of the move to identify and submit written claims to the Contractor for concealed damage to equipment or missing items.

• Resolution Timeline: The Contractor must acknowledge receipt of a claim within five (5) business days and resolve, settle, or formally appeal the claim within thirty (30) calendar days of receipt.

No invoice will be paid until all claims are resolved.

Performance Objective Standard

Inventory Accuracy 98.0% of assets accounted for

Damage Rate 1.0% of moved items damaged

Schedule Compliance 100% of items moved within the required period of performance

Daily Status Reporting Submitted by 6:00 PM each move day

Final Reconciliation Completed within 5 to 10 business days of the period’s close