Performance Work Statement Well Service 25SEP25.pdf

PERFORMANCE WORK STATEMENT (PWS)

Multiple Water Wells Inspection and Testing

Part 1 General Information

1. GENERAL: This is a services contract to provide inspection and testing of multiple water wells at Beale Air Force Base (AFB). The Contractor shall furnish all design, labor, supervision, transportation, materials, testing, analysis, reports, permits, hauling, tools, and equipment to accomplish all the work involved as necessary to inspect, test, report and repair multiple water supply wells at Beale AFB.

A. Background: Beale AFB drinking water system is supplied by groundwater from 7 wells which were originally installed in the 1940s. Two of the wells, Well 1 and Well 9, have been replaced recently. The remaining wells are the subject of this solicitation and require inspection and testing to develop a plan for future repair and maintenance activities.

B. Objectives: The goal of this project is to identify requirements for repairing and upgrading existing water supply wells. The inspection and testing shall document existing conditions, identify conditions that do not meet current industry standards and provide recommended corrective actions to meet current industry standards. Well 5 has a known issue with the pump and/or downhole equipment and a contract option to repair this condition is included.

1. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform well inspection and testing as defined in this Performance Work Statement ( P W S ) except for those items specified as government furnished property and services.

2. The contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, local laws, and regulations applicable to perform the services required in this contract.

3. This requirement signifies a full-service maintenance contract where the contractor takes total service responsibility for all equipment and services identified. The fixed price includes all inspections, maintenance, repairs, and certifications. The contractor assumes all responsibility for preventative maintenance operations to ensure the water well system properly and safely operates within the performance objectives in the Performance Requirements Summary.

4. Offeror shall coordinate with 9 CES water shop personnel for all aspects of the inspections, testing and maintenance.

1. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months

• Base Year – November 2025 – October 2026

C. General Information

1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that the work complies with the requirement of the contract. Submit for review the quality control plan within 30 days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3. Recognized Holidays:

New Year's Day 1 January

Martin Luther King’s Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am to 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5. Limited Operations Period: The Base has a limited operations period from November 1 to May1 which restricts ground disturbing activities and off road access. All activities that impact unimproved surfaces are restricted.

6. Place of Performance: The work to be performed under this contract will be performed in the well fields located west of the flightline at Beale AFB and north of North Beale Road.

7. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

8. Special Qualifications: Inspection and testing of well systems shall be performed under the supervision of a California licensed professional engineer with at least 5-years’ experience in well design, well construction and well testing. Well repairs shall be performed by a California licensed C-57 well drilling contractor.

9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

12. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

13. Disposal: The Contractor shall coordinate with 9CES Environmental staff to determine proper disposal requirements for materials, which may include on-base recycling, hazardous waste disposal, or non-hazardous waste offsite disposal. It shall remain the responsibility of the Contractor to haul and dispose of removed materials identified for offsite disposal. All fees to dispose material offsite shall be the responsibility of the Contractor. The Contractor shall contact 9CES Hazardous Waste Program Manager for proper disposal details and required coordination and documentation references.

Coordination shall also be made with 9CES Environmental regarding recycling.

i. All fluids from well development must be disposed of-base at an appropriate facility. Analytical testing and disposal shall be performed by this contract.

ii. Any scrap metal needs to be collected by Beale's QRP, please contact Mr.

Shane Morris at 530-368-0744 for a metal recycling bin. C&D Debris reports need to be sent to Solid Waste Manager at:

shane.morris.5@us.af.mil

iii. Clean water generated from well testing and pumping activities cannot be discharged directly onto the ground surface. (RWQCB GO 2014-0194- DWQ, CAG140001 Section I.B. allows discharges to the waters of the US as follows: into Brophy canal, or Reeds Creek through above ground piping with energy dissipator.

iv. Hazardous Waste: Hazardous Wastes: must be identified and disposed of properly in accordance with local, state, and federal regulations.

Contractors or generating organizations must be aware of, account for and immediately notify 9 CES/CEIE regarding all processes which may create hazardous wastes. All accumulated hazardous wastes and their locations must be immediately identified to 9 CES/CEIE. Sampling of all wastes (Hazardous or non-Hazardous) will be coordinated with 9 CES/CEIE.

Profiles and waste acceptance documents to include SDS's and/or sampling results will be reviewed and signed by 9 CES/CEIE prior to shipping hazardous wastes from Beale AFB. Hazardous Waste and Universal Waste shipments and all shipping documents (manifests, BOL's, LDR's, etc.) will be inspected and signed by 9 CES/CEIE before leaving base. The contractor or generating organization will complete manifests with the following information: EPA ID# CA7570024508; Beale 24 hr emergency #530-634-8675; generator mailing address- 9 CES/CEIE, 6425 B St., Beale AFB, CA, 95903; POC- 530-634-2644 Eric Maresh. Alternate POC phone # 634-4452

v. Non-Hazardous Waste: Non-Hazardous Wastes requiring shipment from Beale AFB, examples include treated wood waste, liquid wastes, soils to be disposed of, must be identified, and disposed of properly in accordance with local, state and federal regulations. The contractor or generating organization must be aware of, account for and notify 9 CES/CEIE regarding all processes which may create non-hazardous wastes.

Sampling of all non-hazardous wastes will be coordinated with 9 CES/CEIE. Profiles and waste acceptance documents to include SDS's and/or sampling results will be reviewed and signed by 9 CES/CEIE prior to shipping non-hazardous wastes from Beale AFB. Non-hazardous waste shipments and all shipping documents (non-hazardous waste manifests, BOL's, etc.) will be inspected and signed by 9 CES/CEIE before leaving base. The contractor or generating organization will complete shipping documents with the following information: generator mailing address- 9 CES/CEIE, 6425 B St., Beale AFB, CA, 95903; POC- 530-634-2644 Eric Maresh. Alternate POC phone # 634-4452.

vi. Planned and un-planned discharges of chlorinated drinking water to surface waters, receiving waters, or waters of the U.S. can result in degradation to water quality and the discharger must take measures to preclude or minimize pollutants that can endanger aquatic or biological life forms or create erosion or erosion potential. Dischargers shall follow the approved discharge plan and implement best management practices (BMPs) that treat or control pollutants of concern to the maximum extent practicable and to the satisfaction of 9 CES/CEIE. For emergency discharges, the Discharger shall implement BMPs as soon as feasible while concurrently protecting public health and safety.

2. Health and Safety: The contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment, avoiding work interruptions and complying with Occupational Safety and Health Administration (OSHA) safety and local safety office requirements. The contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. The contractor shall maintain documentation supporting training records on site and have written Health and Safety Plans on site and available for workers and/or regulatory review. The contractor shall provide the CO copies of any OSHA report(s), regarding a project site, submitted during the duration of the TO. For areas not covered by OSHA, the contractor shall comply with regulations regarding safety and health and the current edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

The contractor shall record and report promptly (within 1 hour) by telephone, email or other direct means to the CO, PM, the base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or third party property or injury to either contractor, Government, or third party personnel. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to Emergency Services using the most expedient communication means (e.g., dialing 911 in the United States). If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in conducting the investigation until it is completed.

The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

A. DEFINITIONS:

1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

13. WORK WEEK. Monday through Friday, unless specified otherwise.

B. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

A. Well construction logs B. 2005 Drinking Water Source Assessment and Protection Plan/Wellhead Protection Plan C. 1999 Evaluate and Repair Well Casings Report D. 1999 Beale Water Supply Evaluation for Well #1 (Draft) E. 1998 Beale Water Supply Evaluation for Well #3 and Well #4 (Draft)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

A. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

Items listed below are furnished by the contractor, in addition to supplies, equipment, labor, services, etc.

1. Test pump

2. Above ground piping to route test water to the closest channel

3. Crane mats or other means of protecting sensitive habitat from heavy equipment movement and placement

PART 5 SPECIFIC TASKS

5. Specific Tasks:

B. Visual Inspection – Above-Ground Well Appurtenances

i. Wellhead

ii. Well seal

iii. Concrete pad/foundation

iv. Above-ground piping systems

v. Control valves

vi. Surface drainage around the well

C. Operational Inspection:

2. Electrical Systems

i. Power supply and service panel

ii. Breakers, switches, disconnects, conduit, and wiring

iii. Motor control components (starters, relays, overloads)

3. Mechanical Systems

i. Evaluate pumping system operation

ii. Inspect and operate valves

iii. Inspect above-ground piping for leaks or deterioration

iv. Perform basic wellhead leakage check (if applicable)

4. Instrumentation and Controls

i. Evaluate local control panels and instrumentation

ii. Assess existing VFDs or motor starters (as applicable)

5. Performance Testing

i. Review available yield/flow data

ii. Conduct capacity testing using calibrated equipment

iii. Inspect above-ground piping for leaks or deterioration

iv. Perform basic wellhead leakage check

6. Downhole Inspection

i. Pull and inspect pump and motor

ii. Inspect drop cable and pump wiring for wear or damage

iii. Perform casing and screen cleaning

iv. Conduct downhole video inspection of well casing and screen

v. Perform well development via surge and bail technique

7. Regulatory Compliance Review

i. Assess compliance with applicable:

ii. Local codes and permitting requirements

iii. California state water well standards

iv. Federal or industry-specific guidelines

D. Optional Services at Well 5

1. Pump System Repairs and Replacement

i. Pump and/or motor replacement for one well

ii. Drop pipe replacement for one well

iii. Drop cable and wiring replacement for one well

E. FINAL DOCUMENTATION: All requisite technical information gathered during the inspection and testing shall be documented in a report signed by a California licensed professional engineer with at least 5-years’ experience in design, construction and repair of water supply wells. The report shall document the following:

1. Visual inspection results with photographs and noted observations.

2. Operational testing results. Include detailed testing procedures for each component tested.

iv. Electrical system testing procedures and results.

v. Mechanical system testing procedures and results.

vi. Instrumentation and controls testing procedures and results

vii. Performance testing procedures and results.

viii. Downhole inspections, cleaning, inspection testing procedures and results.

ix. Provide well development records.

x. Provide video of each well.

xi. Regulatory compliance review procedures and results.

3. Recommended corrective actions. Provide a detailed description of corrective actions, minimum requirements, standards to be met and rough order of magnitude costs estimates.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

A . The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including but not limited to:

1. UFGS Section 33 11 13- Potable Water Supply Wells

2. UFGS Section 33 11 00- Water Utility Distribution Piping

3. UFGS 26 28 00.00 10 Motor Control Centers, Switchboards 4.

5. California Department of Water Resources Bulletin 74

6. California Water Code. Division 7. Water Quality

7. American Water Works Association (AWWA) 10084 – Standard Methids for

Examination of Water and Wastewater

8. AWWA A100 – Water Wells

9. AWWA B300 – Hypochlorites

10. AWWA B301 – Liquid Chlorine

11. AWWA C200 – Steel Water Pipe

12. AWWA C206 – Field Welding of Steel Water Pipe

13. AWWA C654 – Disinfection of Wells

14. ASTM D5521/D5521M – Standard Guide for the Development of Groundwater

Monitoring Wells in Granular Aquifers

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS Paragraph Performance Threshold

PRS # 1.

The contractor shall provide visual inspection of above ground well features

5.B

Compliance 100% of the time

PRS # 2

The contractor shall provide inspection and testing of electrical components

5.C.2

Compliance 100% of the time

PRS # 3

The contractor shall provide inspection and testing of mechanical system components

5.C.3

Compliance 100% of the time

PRS # 4

Contractor shall provide inspection and testing of local control panels and assess motor starters

5.C.4

Compliance 100% of the time

PRS # 5

Contractor shall conduct performance testing, providing well yield and flow rate data

5.C.5

Compliance 100% of the time

PRS # 6

Contractor shall perform downhole inspection, pulling pump and components, cleaning as required for video inspection and well development (as required)

5.C.6

Compliance 100% of the time

PRS # 7

Contractor shall provide a regulatory compliance review 5.C.7

Compliance 100% of the time

PRS # 8

Contractor shall provide a detailed report stamped by a California Professional Engineer documenting inspection and testing procedures, results and recommended corrective actions.

5.E.1, 5.E.2 and 5.E.3

Compliance 100% of the time

PRS # 9

Contractor shall provide optional repair to Well 5, replacing pump, drop pipe and wiring.

5.C.8

Compliance 100% of the time

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Due Date Medium/Format Submit To

Inspection and Testing Plan and Schedule

30 Days after contract award

Electronic copy COR/PM

Visual Inspection Photos and Notes

60 Days after contract award

Electronic copy COR/PM

Regulatory Compliance Review Package

60 days after contract award

Electronic Copy COR/PM

Operational Testing Completion, Test Logs, Photos and Notes

120 days after contract award Electronic copy COR/PM

Inspection and Testing Report

180 days after contact award

Electronic Copy and Hard copy COR/PM

Optional Well 5 Repair

210 days after contract award

Electronic Copy and Hard copy COR/PM

Closeout Documents

220 days after contract award Electronic Copy COR/PM

7. Attachment/Technical Exhibit List:

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE