Performance Work Statement - VTC Upgrade.pdf

2 Podiums with 2 Monitors, Document Cameras, Keyboard and Mouse each. One with Laptop input.

Unclass Overflow/Base Theater HDMI output.

2 Banks of 24 Beam-Forming Microphones.

ClearOne 880 ClearOne 8i JBL Audio Amplifier 70VAC 2 Channel output.

Need: Extron CAB Microphone Mixer.

70 VAC Speakers Need: Media Port 200

JMBR

2 CODECS, CorioMaster, and I/O SWITCH and their Touch Panels to be replaced.

2 HDMI Projectors.

2 Panasonic 12X PTZ Cameras 1080p.

8 Port HDMI KVM.

1 Podium with 1Monitor, Document Camera, Keyboard and Mouse with Laptop input.

Unclass Overflow/Base Theater HDMI output.

2 Banks of 24 Beam-Forming Microphones.

ClearOne 880 ClearOne 8i Needs: JBL Audio Amplifier 70VAC 2 Channel output.

Extron CAB Microphone Mixer 70 VAC Speakers Need: Media Port 200

CCR

2 CODECS and I/O SWITCH and their Touch Panels to be replaced.

2 HDMI Projectors.

CISCO Precision 60 Camera 1080p.

8 Port HDMI KVM.

4 Audio Technica Condenser Microphones.

Tesira Forte CI Voice Filter.

2 8 OHM Speakers Need: Media Port 200

JCCR

2 CODECS and I/O SWITCH and their Touch Panels to be replaced.

2 75” HDMI Monitors.

CISCO Precision 60 Camera 1080p.

8 Port HDMI KVM.

2 Audio Technica Condenser Microphones.

2 8 OHM Speakers Need: Media Port 200

MPC1

2 CODECS and I/O SWITCH and their Touch Panels to be replaced.

2 75” HDMI Monitors.

CISCO Precision 60 Camera 1080p.

8 Port HDMI KVM.

2 Audio Technica Condenser Microphones.

2 8 OHM Speakers Need: Media Port 200

JMPC1

2 CODECS and I/O SWITCH and their Touch Panels to be replaced.

2 75” HDMI Monitors.

CISCO Precision 60 Camera 1080p.

8 Port HDMI KVM.

2 Audio Technica Condenser Microphones.

2 8 OHM Speakers Need: Media Port 200

MPC2

2 CODECS and I/O SWITCH and their Touch Panels to be replaced.

2 75” HDMI Monitors.

CISCO Precision 60 Camera 1080p.

8 Port HDMI KVM.

4 Audio Technica Condenser Microphones.

Tesira Forte CI Voice Filter.

2 8 OHM Speakers Need: Media Port 200

JMPC2

2 CODECS and I/O SWITCH and their Touch Panels to be replaced.

2 75” HDMI Monitors.

CISCO Precision 60 Camera 1080p.

8 Port HDMI KVM.

2 Audio Technica Condenser Microphones.

2 8 OHM Speakers Need: Media Port 200

Below is a list of the new equipment that the rooms are estimated to need. This is just an estimate. The installer should determine if there is anything else that needs to be added for the VTC system to work. Do not include any unnecessary items. Re-use as much as possible. Existing Microphones, Cameras, Speakers, Monitors, Document Cameras, and associated equipment will be reutilized. Note:

Camera Firmware may need to be upgraded.

NETWORKS

There will be no NIPR CODEC.

SIPR CODEC is connected to SIPRNet Ethernet through TACLANE.

VTC ROOMS

MBR

Alternate: Contractor will give alternate price to provide and install 1 Quantum video wall processor : Quantum Connect 84. Instead of contractor providing and installing an Extron XTP Crosspoint 1600 Frame, an Extron XTP Crosspoint 3200 Frame will be provided and installed instead.

QTY Part Number Description 1 CS-CODEC-EQ-NRK9++ Cisco Codec EQ - Stand Alone, No-Radio TAA

1 PWR-CORD-USA-B Power Cord for United States of America 2m 10A

1 Extron MediaPort 200 Unsecure Interface 1 CS-T10-TS-L-K9 Cisco Room Navigator-Table Stand First Light

(White) CODEC Touch Panel 2 Extron TLP Pro 1025T Extron Touch Panel

1 CS-CODEC-EQ-RCK Rack ears for the Codec EQ - for mounting in rack

1 Extron XTP Crosspoint 1600

FRAME

LG Rm I/O Switch XTP CP, contractor includes any programming required

1 USB Plus Matrix Controller USB CTL

1 Extron DMP 128 Plus C AT Audio Processor

1 Extron XPA U 404 FX 70V Amplifier 2 CH

3 Extron PC 101 Power Control Relay

2 Team Connect Ceiling 2 Large Room Mics Sennheiser (installer determined)

1 NIPR SPECIAL PC Host TEAMS PC, large Unclass

1 IPCP Pro 550 xi RS-232 Controller

7 XTP SR HD 4K HDMI Over Cat6 Ethernet XTP RX

6 XTP T HD 4K HDMI Over Cat6 Ethernet XTP TX

2 GPO Display POE37D Door SEC Display, I inside, 1 out, POE

1 CBS110-24PP Cisco POE Switch

2 TLI PRO 201 Display Driver

2 RoboShot 12E 1080p 12X Zoom Camera

6 USP Extender Plus T HID USB Over Cat6 Ethernet TX

2 USP Extender Plus R HID USB Over Cat6 Ethernet RX

JMBR

Alternate: Contractor will provide alternate price to provide and install (2) 130” diagonal display monitors. Must be approved for secure spaces.

1 PWR-CORD-USA-B Power Cord for United States of America 2m 10A

1 Extron MediaPort 200 Unsecure Interface 1 CS-T10-TS-L-K9 Cisco Room Navigator-Table Stand First Light

(White) CODEC Touch Panel 2 Extron TLP Pro 1025T Extron Touch Panel

1 CS-CODEC-EQ-RCK Rack ears for the Codec EQ - for mounting in rack

1 Extron XTP II Crosspoint

1600 FRAME

LARGE Rm I/O Switch XTP CP, contractor includes any programming required

1 USB Plus Matrix Controller USB CTL

1 Extron DMP128 Plus C AT Audio Processor

1 Extron XPA U 4004 FX 70V Amplifier 2 CH

3 Extron PC 101 Power Control Relay

2 Team Connect Ceiling 2 Large Room Mics Sennheiser (installer determined)

1 NIPR SPECIAL PC Host TEAMS PC, large Unclass

5 XTP T HD 4K HDMI Over Cat6 Ethernet XTP TX

1 IPCP Pro 550 xi RS 232 Controller

4 XTP SR HD 4K HDMI Over Cat6 Ethernet XTP RX

2 GPO Display POE37D Door SEC Display, I inside, 1 out, POE

1 CBS110-24PP Cisco POE Switch

2 TLI PRO 201 Display Driver

2 RoboShot 12E 1080p 12X Zoom Camera

6 USP Extender Plus T HID USB Over Cat6 Ethernet TX

2 USP Extender Plus R HID USB Over Cat6 Ethernet RX

JCCR

1 PWR-CORD-USA-B Power Cord for United States of America 2m 10A

1 Extron MediaPort 200 Unsecure Interface 1 CS-T10-TS-L-K9 Cisco Room Navigator-Table Stand First Light

(White) CODEC Touch Panel 1 Extron TLP Pro 1025T Extron Touch Panel

1 CS-CODEC-EQ-RCK Rack ears for the Codec EQ - for mounting in rack

1 Extron DTP Crosspoint 108

4K IPCP MA 70

Small Rm I/O Switch DTP CP, contractor includes any programming required

1 Extron SW4 USB Pro USB Switch

1 Extron DMP 64 Plus C Audio Processor

1 Extron XPA U 404 FX 70V Amplifier 2 CH

2 Extron PC 101 Power Control Relay

4 Shure CBV Microphones Small Room Mics Boundary (installer determined)

1 NIPR SPECIAL PC Host TEAMS PC, large Unclass

4 DTP HDMI 4K 330 TX HDMI Over Cat6 Ethernet DTP TX

2 DTP HDMI 4K 330 RX HDMI Over Cat6 Ethernet DTP RX

2 GPO Display POE37D Door SEC Display, I inside, 1 out, POE

1 SG-350x10MP Cisco POE Switch

2 TLI PRO 201 Display Driver

1 RoboShot 12E 1080p 12X Zoom Camera

1 USP Extender Plus T HID USB Over Cat6 Ethernet TX

1 USP Extender Plus R HID USB Over Cat6 Ethernet RX

The new equipment list below is for the equipment that goes in each of the following rooms: CCR, MPC1, MPC2, JMPC1, & JMPC2. See Description for any exceptions.

QTY/RM Part Number Description

1 PWR-CORD-USA-B Power Cord United States of America 2m 10A

1 Extron MediaPort 200 Unsecure Interface 1 CS-T10-TS-L-K9 Cisco Room Navigator-Table Stand First Light

(White) CODEC Touch Panel 1 Extron TLP Pro 1025T Extron Touch Panel

1 CS-CODEC-EQ-RCK Rack ears for the Codec EQ

1 Extron DTP Crosspoint

108 4K IPCP MA 70

Small Rm I/O Switch DTP CP, contractor includes any programming required

1 Extron SW4 USB Pro USB Switch

1 Extron DMP 64 Plus C Audio Processor

1 Extron MPA 152 Plus Small Room 8 OHM Amplifier

2 Extron PC 101 Power Control Relay

4 Shure CBV Microphones Small Room Mics, Boundary (installer determined)

1 NIPR SPECIAL PC Host TEAMS PC, large Unclass

4 DTP HDMI 4K 330 TX HDMI Over Cat6 Ethernet DTP TX

2 DTP HDMI 4K 330 RX HDMI Over Cat6 Ethernet DTP RX

2 GPO Display POE37D Door SEC Display, I inside, 1 out, POE

1 SG-350x10MP Cisco POE Switch

2 TLI PRO 201 Display Driver

1 RoboShot 12E 1080p 12X Zoom Camera

1 USP Extender Plus T HID USB Over Cat6 Ethernet TX

1 USP Extender Plus R

HID

USB Over Cat6 Ethernet RX

2 CCR

ONLY

NEC E658 Monitors.

CCR ONLY

65” HDMI Compliant Monitors. CCR ONLY

The contractor will provide the critical spares as listed below.

2 Extron XPA U 404 FX 70V Amplifier 2 CH large RM

2 Extron MediaPort 200 Unsecure Interface 2 Extron TLP Pro 1025T Extron Touch Panel

2 Extron XTP Crosspoint

1600 FRAME

LG Rm I/O Switch XTP CP, programming required

2 Extron DTP Crosspoint

108 4K IPCP MA 70

Small Rm I/O Switch DTP CP, programming required

2 Extron SW4 USB Pro USB Switch

2 Extron DMP 64 Plus C Audio Processor SM Rm

2 Extron MPA 152 Plus Small Room 8 OHM Amplifier

2 Extron PC 101 Power Control Relay

2 Shure CBV Microphones Small Room Mics, Boundary (installer determined)

2 Extron DMP 128 Plus C

AT

Audio Processor Large RM

2 DTP HDMI 4K 330 TX HDMI Over Cat6 Ethernet DTP TX

2 DTP HDMI 4K 330 RX HDMI Over Cat6 Ethernet DTP RX

2 Team Connect Ceiling 2 Large Room Mics Sennheiser (installer determined)

2 SG-350x10MP Cisco POE Switch

2 USB Plus Matrix Controller USB CTL

4 RoboShot 12E 1080p 12X Zoom Camera

2 USP Extender Plus T HID USB Over Cat6 Ethernet TX

2 USP Extender Plus R HID USB Over Cat6 Ethernet RX

2 IPCP Pro 550 xi RS-232 Controller

2 XTP SR HD 4K HDMI Over Cat6 Ethernet XTP RX

2 XTP T HD 4K HDMI Over Cat6 Ethernet XTP TX

2 CBS110-24PP Cisco POE Switch

REQUIREMENTS

A. AS-BUILT DRAWINGS PER ROOM

B. WARRANTY

C. SERVICE CONTRACT

1.4 Objectives: The objective of this contract is to:

• Timeline: Start work tentatively on 30 September 2025. Complete all work and be Fully Mission Capable before 31 March 2026.

• Provide and install 8 CISCO WEBEX PRO CODECs to replace the old CISCO SX-80 CODECs which are past the End of Life.

• Replace 8 old AMX Input / Output Switches with the New Standard, Extron Input / Output Switches. AMX will not be authorized in the future and are already failing to communicate with modern Laptops.

• Add Media Port 200 to the SIPR CODECS and NIPR desktops (there will be no NIPR CODEC) in each of 8 VTC Rooms to legally utilize Microsoft Teams and Zoom Applications. This prevents unauthorized Cameras and Microphones from being utilized in a Secure environment. PACAF requirement.

• Programming of the Extron Input / Output Switches is to be accomplished by installer, to switch all inputs and Outputs of the 8 VTC Rooms to their NIPR CODEC, or their SIPR CODEC (ever both). This is a Security Requirement.

• Extron Switch must be programmed to Relay Control Power to the NIPR desktop (there will be no NIPR CODEC) or SIPR CODEC, to only have one Powered at a time, Example: NIPR desktop is ON and SIPR CODEC is OFF. This is a Security Requirement.

• Existing Microphones, Cameras, Speakers, Monitors, Document Cameras, and associated equipment will be reutilized. Note: Camera Firmware may need to be upgraded.

• Extron Input / Output Switches and associated Touch Panels will be programmed to switch the Document Cameras, Computer HDMI Video, Keyboard and Mouse, Laptop, and Room Cameras to the HDMI Main Display Screen and the Distant End HDMI video from the CODEC to the Right Screen.

• A video processor would be required to display inputs to the 3rd screen in the Eielson MBR.

• NIPR desktop is connected to NIPRNet Ethernet. There will be no NIPR CODEC.

• SIPR CODEC is connected to SIPRNet Ethernet through TACLANE.

• The company shall provide completion taskers or a project timeline at time of award.

• The contractor shall provide removal of debris.

• The contractor shall provide testing procedures prior to the Governments’ acceptance.

• Contractor shall be responsible for personnel, equipment, tools, materials, labor, transportation, and supervision.

1.5 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6 Government Facility Office Hours: The Government facility office hours are 0700 to 1700, and days Monday through Friday except U.S. Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700 to 1700, days Monday through Friday. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.8 Place of Performance: The work to be performed under this contract will be performed at Eielson AFB, AK and Joint Base Elmendorf-Richardson (JBER). Within 2 separate Government facilities owned by USAF. Building at Eielson AFB and

Building at JBER.

1.9 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized by US law to work in US military bases in Alaska. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S.

installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.10 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes/badges and return them to the issuing office within 1 day.

1.11 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.12 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.13 Contractor Travel: The Contractor will be required to travel OCONUS to Eielson AFB and JBER during the performance of this contract to attend a site visit/meetings, and training for Operations and Maintenance (O&M). Travel expenses will be the responsibility of the Contractor.

1.14 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 1 day after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 1 day after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 1 day after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training once every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 1 day after completion of the training.

1.15 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 1 day of employment under this contract.

Verification of the training shall be provided to the COR within 1 day after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 1 day after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 1 day after completion of the training.