Performance Work Statement v4.pdf

Performance Work Statement for

Fire Extinguisher and Emergency Maintenance Services

U.S. Army Corps of Engineers, The Dalles Lock & Dam

1.0 GENERAL

The U.S. Army Corps of Engineers (USACE) The Dalles Lock & Dam is procuring a single award, firm fixed price contract for Fire Extinguisher and Emergency Maintenance Services. Except for those items specified as government furnished property, supplies and/or services and all things necessary for the performance of the work set forth below, the contractor must furnish all necessary labor, management, supervision, facilities, supplies, equipment, and materials to successfully perform defined tasks in this Performance Work Statement (PWS).

Any primary contractor that bids must, at time of award, have and keep current all the contractor certifications specified in the contract All inspection and testing services must be performed by trained/certified operator(s) and/or depending on the service be conducted offsite at an approved facility. Safe handling procedures must be followed when transporting cylinders and should be constructed and marked in accordance with U.S. Department of Transportation (DOT) specifications. All serviced should be followed to Federal, State, and Local regulations.

Work performed under this award must be performed in accordance with the most current rules and regulations as specified by:

• National Fire Protection Association (NFPA) Standards 12,10,17, and 1962

• 29 CFR Occupational Safety and Health Administration (OSHA) Standards

• 49 CFR Department of Transportation (DOT) Standards

• U.S. Corps of Engineers (USACE) EM 385-1-1, Safety and Health Requirements

• Compressed Gas Association Pamphlet p-1, Standard for Safe Handling of Compressed Gases in Containers

• American National Standards Institute (ANSI) Z358.1, Emergency Eyewash and Shower Standard

2.0 GOVERNMENT FURNISHED PROPERTY

2.1 Equipment and Supplies

The Government will provide:

• C02 Squibs described in section 4.7, furnished.

• Portable eye wash cartridges as cartridges expiration warrants described in section 4.31 furnished.

• CO2 bottles and fire extinguishers that can be taken upon approval from the government to get serviced and returned to The Dalles Lock & Dam.

• Training room for training and orientation sessions as described in section 4.28.

Any products purchased for the contract will become the property of the U.S. Government. Contact the Project COR for location and or arrangement or approvals.

3.0 PROGRESS REPORTS.

Monthly progress reports are used to provide an overview of work performed and activities completed over the preceding month broken down by service task. The USACE Technical POC will review the progress reports monthly to assure the report accurately reflects work completed by the contractor and that the products meet USACE standards. If no work has been performed since the previous report, state why and estimate when work is expected to resume. In addition to a status update the Contractor must identify the following:

• Any potential issues or concerns;

• Services that may potentially require a revision to the PWS;

• Changes to personnel other than those previously accepted under the award.

Any deviations from this approach must be coordinated with USACE POC(s). In addition to submission of progress reports, the Contractor must be prepared to provide an oral summary of results to the USACE POC, and others as requested by the USACE.

3.1 Project Overview.

The Dalles Lock & Dam has the need for hydrotesting, annual and monthly fire extinguisher (FE), self-contained breathing apparatus (SCBA), emergency breathing apparatus (EBA), compressed gas (oxygen) bottles, automatic external defibrillator (AED) inspections. The Contractor will also develop the report spreadsheet to track these services and assure the information displayed is representative and timely.

The reports developed and/or produced for this task will become the property of the U.S. Government. All processes and procedures along with any associated documentation developed and/or produced for this task will become the property of the U.S. Government.

3.2 Project Objectives.

Objectives under this award are intended to provide USACE with tools and services to respond to emergencies at The Dalles Lock & Dam in accordance with fire and CO2 protocols.

4.0 TASKS.

Progress Reports are required as a monthly deliverable of each task item below. The Progress Report should demonstrate activity and work completed for each Task and its associated task items. The Progress Report must include inventory elevation, area location, bay locations, specific information to include CO2 banks and whether it’s initial or delayed, type of bottle, serial number, manufactured date, last hydro testing date, service performed (recharged, six-year maintenance, etc.) and weight. All efforts conducted for these tasks need to function properly on an Excel spreadsheet, or a system that can be display correctly in Microsoft Edge and Mozilla Firefox. The contractor must provide the following services under this award:

TASK A: MANDATORY TASK

4.1 Task 1. Work Plan and Pre-work Coordination Meeting (Mandatory)

Based on information and deliverables (See Attachment I, Deliverables Schedule) described in this PWS, the contractor must prepare a Work Plan. The Work Plan must include all pertinent project details and objectives associated with all contract efforts including:

4.1.1 Project schedule including work and meeting schedules and milestones, anticipated start and end dates for each task, reporting process and schedule, equipment deployment and removal, draft report review, and tasks identified below and agreed to during the review of the draft Work Plan.

4.1.2 Listing of Equipment type use and deployment locations and schedules.

4.1.3 Contractor Quality Assurance/Quality Control Plans (QA/QC):

4.1.3.1 The quality control system must consist of plans, procedures, and organizations necessary to which comply with the requirements of this contract

4.1.3.2 The system must cover all operations, both on-site and off-site. Quality assurance and quality control (QA/QC), along with surveillance of quality during the project, will be critical to successful account for government property being taken off site for services.

4.1.4 Compliance with all sections of this as appropriate, including items such as safety plan(s), Job Hazard Analysis (JHA), e- Verify, OPSEC requirements as described below.

4.1.5 Draft Work Plan - The contractor must prepare a draft Work Plan and deliver it electronically for acceptance to the COR within 15 days of contract award.

4.1.6 Pre-work Coordination Meeting - Upon submitting a draft Work Plan, the contractor must meet with staff from The Dalles Lock & Dam for a pre-work coordination meeting to review the document.

All work must be closely coordinated with project staff.

4.1.7 Final Work Plan - A final Work Plan addressing all comments must be submitted no later than (NLT) 30 calendar days after contract award and prior to on-site activities.

4.1.8 Workflow Management

The Contractor must provide product management and coordination for work tasks during production of this award. The Contractor must assign a Project Manager (PM) to act as a primary POC. The PM must be responsible for the coordination of work developed under this award. Within three calendar days of Award, the Contractor must advise the USACE’s COR in writing of the individual so designated.

The Contractor must be responsible for the professional and technical competence of the personnel it assigns to perform the obligations under the award. Changes to personnel assigned to this award must not occur without prior notification to the Government. Replacement of personnel must be carried out as quickly as possible, and in a manner that must not adversely affect the performance obligations under the award.

4.1.9 Draft Work Plan

Within 10 calendar days after receipt of Award, the Contractor must develop and provide to the USACE COR a

Work Plan that includes, but is not limited to, the following:

a. Matrix of all Contractor and subcontractor Contractor personnel on this project, their roles, and responsibilities, including all review personnel.

b. Project objectives and a plan on how to meet those objectives.

c. Information on project organization.

4.1.10 Final Work Plan

a. Within 30 days of award, Contractor is responsible for providing the Project COR a list and schedule of upcoming maintenance services for all services. Schedule based on hydrostatic testing, recharge, six- year maintenance, annual and monthly testing. The schedule must include all work items, milestones, durations, predecessors, delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities. USACE will review and provide comments within three calendar days after receipt. The Contractor must submit a final schedule within three calendar days after receipt of Government comments.

b. Project schedule including work and meeting schedules, important milestones, anticipated start, and end dates for each task.

c. Based on manufacturing date the contractor must provide, a minimum of six (6) months prior, notice of End-of-Service life for each Emergency Breathing Apparatus (EBA) and Self-Contained Breathing Apparatus (SCBA) to the COR to ensure funding is allocated for replacement equipment.

d. Inspection tags must be replaced during annual maintenance on all fire extinguishers, emergency breathing apparatus (EBA), self-contained breathing apparatus (SCBA), automatic External Defibrillator (AED), emergency shower (ES), emergency eye wash stations (EW), and any of the cylinders of needing a new tag.

e. Specific services, data, and assistance required from USACE for completion of the award.

f. Contractor Quality Assurance/Quality Control (QA/QC) Plans. The quality control system must consist of plans, procedures, and organizations necessary to produce an end product which complies with the requirements of this award, including data procedures and protocols. The system must cover all operations, both on-site and off-site along with surveillance of quality during the project.

4.1.11 Non-compliance

The QAE will notify the COR and the KO of non-compliant services. Non-compliant services must be re-worked to meet the contract requirements at no additional cost to the Government.

4.1.12 Surveillance

Methods of Surveillance are identified in the table above below. Periodic Inspections by the COR and/or Project POC, in addition to complaints received from project personnel, will service as additional surveillance method under this contract. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor’s Quality Control Inspector (QCI) for correction.

4.1.13 Quality Control

The Contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor must develop and implement procedures to identify and prevent defective services.

4.1.13.A Quality Control Program:

The Contractor’s quality control program (QCP) is the means by which the contractor assures that the contractors work complies with the requirements of the award task order. The QCP plan must be delivered within 30 days after task order award. Copies of a comprehensive written QCP must be submitted to the KO and COR within five (5) working days when changes are made thereafter. The Contractor must incorporate any comments on the QCP from the KO and resubmit the QCP for KO approval.

4.1.13.B Quality Assurance:

The Government must evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary. The Performance Requirements Summary defines how the performance standards must be applied, the frequency of surveillance, and the minimum acceptable defect rate (s).

4.2 Task 2. Fire Extinguisher (FE) Service (Mandatory)

The Contractor must be responsible for servicing all The Dalles Lock & Dam various fire extinguishers which total 486. There are 366 various sized ABC fire extinguishers, 114 various sized CO2 fire extinguishers, three of the Class D fire extinguishers, two of the PK fire extinguishers, and one of the PW fire extinguishers. The bulk of the fire extinguisher equipment is in the various offices/crews, powerhouse, vehicles, boats, and cranes. Fire extinguisher inventory is identified in specific locations in multiple locations.

The COR will coordinate date/time that contractor will be on-site, to make mobile units (vehicles/crane/boats) reasonably available to the contractor. NOTE- It must be understood that not all vehicles will be assembled at any one time, or at one place. All fire extinguishers will be throughout the project. Crane FE require notification to crew supervisor. Additionally, crane fire extinguishers require climbing to extreme heights. Contractor must be responsible for all fall protection equipment to reach these areas along with providing fall protection training to your employees. Contractor must be provided a minimum of two (2) days per month to ensure all mobile items are accessible.

In addition, there is a location where excess fire extinguishers are stored to be utilized as rotation equipment for the purposes of covering other equipment when problems are noted, equipment needs additional services or replacement, for remote locations, or for other purposes. The contractor must ensure a current inventory of all fire extinguishers during the award period of performance.

4.3 Task 3. Fire Extinguisher (FE) Annual Service (Mandatory)

Annual maintenance must include all the monthly inspections specs, the change out the annual tag, and the re-inventory of all extinguishers and provide the government an updated service record within 30-days of annual inspection. Annual maintenance service is intended to give maximum assurance that an extinguisher will operate effectively and safely.

Annually, the contractor must perform maintenance procedures that include a thorough examination listed above and additionally the nine basic elements of an extinguisher:

• Ensure mechanical parts examined.

• Investigate the gauge for possible leaking position (for extinguishers with pressure gauges)

• Examine for obvious physical damage, corrosion, leakage, or clogged nozzle.

• After checking the house ensure no powder is in the head

• Make sure the threads are not stripped.

• Check for the date (6 year and 12 year)

• Remove last year’s inspection tag.

• Clean with a rag

Any fire extinguisher found to be out of compliance must be immediately replaced with a compliant FE of the same type, which will be provided by the government.

4.4 Task 4. Fire Extinguisher (FE) Hydrostatic Testing Service (Mandatory)

Consecutive hydrostatic testing must be based on manufacturing date of the fire extinguisher.

Stored pressure extinguishers requiring a twelve (12) year hydrostatic tests must be emptied and subjected to applicable maintenance six (6) years after the last hydrostatic test date stamped on the tank. If, at any time, an extinguisher shows evidence of corrosion or mechanical injury, it must be hydrostatically tested.

Hydrostatic testing intervals are shown below.

Hydrostatic Test Interval for Fire Extinguishers

Extinguisher Type Test Interval (Years)

Carbon Dioxide 6 Dry Chemical, Stored Pressure with Mild Steel Shells

4.5 Task 5. Fire Extinguisher (FE) Six-Year Maintenance Schedule (Mandatory) Consecutive six-year maintenance service must be based on manufacturing date of the fire extinguisher.

4.6 Task 6. Fire Extinguisher (FE) Recharge Service (Mandatory) Any extinguisher found undercharged or discharged must be recharged/refilled. Consecutive recharge is based on use of the fire extinguishers. A spare fire extinguisher must be left in place until the permanent fire extinguisher is replaced.

4.7 Task 7. Carbon Dioxide (CO2) 75 lbs. Bank Service (Mandatory) Main Unit (MU) generators are protected by Kiddie-Fenwal, Cardox fixed CO2 high-pressure cylinder bank systems. A CO2 bank is composed of pilot and slave cylinders. Pilot cylinders are equipped with “squibs” that explosively activate a spring-loaded cylinder into the header it causes valves on slave cylinders to open and discharge the remaining gas into the generator barrel. There are two different sets of CO2 banks. On the old end units (MU1-14) there are a total of 54 cylinders per bank system and on the new end units (Mu15-

22) CO2 banks are composed of 35 cylinders. The Dalles Lock & Dam has a total of 398 CO2 cylinders.

4.8 Task 8. Carbon Dioxide (CO2) 75 lbs. System Bank Semi-Annual Service (Mandatory)

Contractor is expected to have the proper equipment to weight CO2 cylinders in place and/or currently installed. Per rules and regulations, CO2 cylinders must be weighed semi-annual by the to verify that proper volume of gas is available. Containers showing a loss in net content of more than 10% percent must be refilled or replaced. Each bank system is set on a semi-annual critical preventative maintenance schedule.

Contractor must obtain hard copies of all critical preventative maintenance from COR and perform inspection documentation as described under job task service procedure. Contactor must arrange Safe Clearance Lock-Out Tag-Out through project operations and COR as per critical job task. Upon successful completion of critical preventative maintenance, contractor must sign and date all critical PM’s and return to the COR. Inspection tags must be replaced as needed during the semi-annual service.

4.9 Task 9. Carbon Dioxide (CO2) 75 lbs. Emergency Bottle Replacement (Mandatory)

All emergency replacement must occur under the sample process as critical preventative maintenance in reference to Safe Clearance Lock-Out Tag-Out procedures and coordination with project Operations and the COR. In case of a bank discharge, the Government employees and/or contractor can change the bottles.

Contractor must be notified by COR of replacement necessity. Replacement bottles must be installed within 48 hours, from time of notice, if not previously agreed upon by the contractor, COR, and project operations.

Discharge bottles must be removed, serviced, recharged, and returned to project within ten (10) working days.

4.10 Task 10. Carbon Dioxide (CO2) 75 lbs. Hydrostatic Testing Service (Mandatory) As per manufacturer recommendations of NFPA 12 consecutive recharge service must be based on prior hydrostatic testing date.

4.11 Task 11. Standard Carbon Dioxide (CO2) 75 lbs. I-Valve (Mandatory) During the hydrostatic testing service that is conducted offsite, the I-valve needs to be inspected for damage, which can include but not limited to: safety disc washer, pilot check, gasket, and sleeves. Any damage to the thread obsolete models, and/or if you deem unsafe need to be replaced. All removed valves must be turned into the COR.

4.12 Task 12. Carbon Dioxide (CO2) 75 lbs. Bottle Recharge Service (Mandatory) Any bottle found undercharged or discharged must be recharged/refilled. Consecutive recharge is based on use of CO2 bottles. A spare CO2 bottle must be left in place until the permanent CO2 bottle is replaced.

4.13 Task 13. Emergency Breathing Apparatus (EBA) (Mandatory) The Dalles Lock & Dam has a total of 87 EBAs based on location inventory. Units are stored at various locations in the Powerhouse based on use of Emergency Response Team (ERT). NOTE: We are not collecting EBA’s and delivering to one location. Contractor must inspect EBA apparatus in place and/or currently installed.

4.14 Task 14. Emergency Breathing Apparatus (EBA) Annual Service (Mandatory) Contractor must disassemble each EBA and escape pack and inspect each component (face piece, hose, regulator, and air bottle) to ensure they are in good working order. Inspection tags must be replaced during annual service. NOTE: We are not collecting EBA’s and delivering to one location. Contractor must inspect EBA apparatus in place and/or currently installed.

4.15 Task 15. Emergency Breathing Apparatus (EBA) Hydrostatic Testing (Mandatory) Consecutive hydrostatic testing service must be based on manufacturing date of EBA.

4.16 Task 16. Emergency Breathing Apparatus (EBA) Recharge Service (Mandatory) Consecutive recharge service must be based on manufacturing date of EBA, found undercharged, or discharged.

4.17 Task 17. Self-Contained Breathing Apparatus (SCBA) (Mandatory)

The Dalles Lock & Dam has a total of 22 active SCBAs and 1 spare SCBA, all assigned to the Emergency Response Team (ERT) on project. Units are stored at various locations in Powerhouse at discretion based on use by ERT. NOTE: We are not collecting SCBA’s and delivery to one location. Contractor must inspect SCBA’s in place and/or currently installed.

Based on manufacturing date the contractor must provide, a minimum of six (6) months prior, notice of End-of-Service life for each SCBA to the COR. An initial inspection must be conducted within 30 days of award to identify and provide End-of-Service Life information.

4.18 Task 18. Purchase of Eighteen (18) Self-Contained Breathing Apparatus (SCBA) (Mandatory)

The contractor must provide Self-Contained Breathing Apparatus (SCBA) equipment meeting the following specifications: SCBA Cylinder must be Carbon Fiber construction, with an empty weight of 9.8 pounds and pre-filled to maintain 4,500 psi cylinder pressure. The SCBA model required is 807570-SP, as specified by manufacturer's model number 8DGX8Mfr. The equipment must comply with all relevant safety standards and regulations, ensuring suitability for use in confined spaces and emergency scenarios at the Dalles Lock and Dam facility. Any products purchased for the contract will become the property of the U.S.

Government.

4.19 Task 19. Self-Contained Breathing Apparatus (SCBA) Annual Service (Mandatory) Contractor must disassemble each SCBA and inspect each component (face piece, hose, regulator, and air bottle) to ensure they are in good working order. NOTE: We are not collecting SCBA’s and delivering to one location. Contractor must inspect SCBA’s in place and/or currently installed.

Inspection tags must be replaced during annual service.

4.20 Task 20. Self-Contained Breathing Apparatus (SCBA) Hydrostatic Testing Service (Mandatory) Contractor hydrostatic testing must be based on manufacturing date of SCBA unit (s).

4.21 Task 21. Self-Contained Breathing Apparatus (SCBA) Recharge Service (Mandatory) Contractor recharge service must be based on manufacturing date of SCBA unit (s), found undercharged, or discharged.

4.22 Task 22. Compressed Oxygen Gas Bottle Service (Mandatory) The contractor must inspect the emergency oxygen bottles monthly. Inspect and replace if under 1500 psi, expired, or out of five (5) years hydrostatic test. Must be recorded on the service records and forward to the

COR.

4.23 Task 23. Automatic External Defibrillator (AED) (Mandatory)

Contractor must perform monthly inspections on all AED units in accordance with the manufacturer.

NOTE: We are not collecting AED’s and delivering to one location. Contractor must inspect AED in place and/or currently installed. The Dalles Lock & Dam has ten (10) AEDs that the contractor inspects.

Inspection tags must be replaced annually.

4.24 Task 24. Fixed Water Fire Sprinkler Systems (Mandatory)

The Dalles Lock & Dam has four (4) fire sprinkler systems located at the project warehouse. The contractor must perform an annual inspection and maintenance, which must include complete system inspection and flow-testing, and a bleed down/flush of each sprinkler systems, as required under the most current NFPA standard.

4.25 Task 25. Dry Chemical Pre-Engineered Fire System (Mandatory) There is one (1) fire suppression system located at the project hazmat building. The contractor must perform a semi-annual service of the system in accordance with current manufacturing specifications, and any state, federal or local regulations.

4.26 Task 26. Water Hydrant Annual Service (Mandatory)

There are six (6) fire hydrants at The Dalles Lock & Dam. Fire hydrants must be serviced and maintained as required by NFPA, Uniform Fire Code, authority having jurisdiction (Mid-Columbia Fire and Rescue) and the COR. Coordination with local fire department must be maintained by project representative to ensure code adherence.

4.27 Task 27. Annual Training to Project Personnel (Mandatory) Contractor must provide annual training and orientation to project employees. Training must be documented and in accordance with OSHA and NFPA Standards. The training will consist of classroom and hands-on exercise to extinguish a controlled fire, utilizing the appropriate fire extinguisher. The contractor will explain the different types of extinguishers found within the workplace, safety precautions and proper use.

Contractor must provide information training on the location and types of EBA availability, provide proper donning of equipment, and an opportunity to utilize equipment. This training of EBA must not cover the use of SCBA.

Training must occur annually and will be required to coincide with one of the projects “all hands” sessions, which takes place once quarterly, followed by a makeup session. The contractor is required to train the operation section in 3 separate sessions to cover all shifts. Contractor must provide documentation to POC/COR for all the above noted training sessions.

TASK B: OPTONAL TASK

4.28 Task 28. Emergency Breathing Apparatus (EBA)Monthly Service (Optional) NOTE: We are not collecting EBA’s and delivering to one location. Contractor must inspect EBA apparatus in place and/or currently installed to ensure:

• All inspections performed according to manufacturer service manual or representatives’ requirements. They are filled to capacity-pressure gauges indicate full pressure.

• They are located as directed by the COR.

• Access to EBA is unobstructed.

• If pressure indicator found below normal range EBA is to be removed from service. A spare bottle must be attached to harness. The empty will be refilled with Certified Class D Breathing Air or above and replaced at affixed location within five (5) business days.

• All damage EBA bottles or pack will refer to the manufacturer with approval of COR for inspections and disposition.

TASK C: OPTIONAL TASK

4.29 Task 29. Self-Contained Breathing Apparatus (SCBA)Monthly Service (Optional) NOTE: We are not collecting SCBA’s and delivering to one location. Contractor must inspect SCBA apparatus in place and/or currently installed to ensure:

• All inspections performed according to manufacturer service manual or representatives’ requirements. They are filled to capacity-pressure gauges indicate full pressure.

• They are located as directed by the COR.

• Access to SCBA is unobstructed.

• If pressure indicator found below normal range SCBA is to be removed from service. A spare bottle must be attached to harness. The empty will be refilled with Certified Class D Breathing Air or above and replaced at affixed location within five (5) business days.

• All damage SCBA bottles or pack will refer to the manufacturer with approval of COR for inspections and disposition.

TASK D: OPTIONAL TASK

4.30 Task 30. Emergency Shower (ES) and Emergency Eye Wash Stations (EW) Monthly (Optional) Contractor must operate plumbed eyewash and eyewash shower stations monthly to verify proper operations. There are 22 medical equipment items throughout the project which include: ten (10) automated external defibrillator (AED), two (2) emergency shower (ED), and ten (10) emergency eye wash stations (EW). Self-contained portable eye wash stations must be inspected, and cartridges replaced according to manufacturer’s specification. Portable eye wash cartridges will be supplied to the contractor by the government as cartridges expiration warrants.

The self-contained portable eye wash stations that need to be cleaned and filled, the contractor must find out where to get the new eye wash water, and where to dispose of the old water. Inspection tags must be replaced during annual service.

5.0 USE AND RELEASE OF INFORMATION.

The information, data, computer code, applications, products, designs, plans, and specifications developed, gathered, assembled, and reproduced by the Contractor or subcontractors, or their associates, in fulfillment of the contract requirements as defined in or related to this PWS, will become the complete property of the Government.

Therefore, the Contractor must not use the information for any purposes at any time without the written consent of the KO.

6.0 CONFLICTS OF INTEREST:

The Contractor, its consultants, its subcontractors, or its associates, must not undertake any activities that conflict, or may appear to conflict, with implementation of this award The Contractor must bring to the USACE attention any potential activities that may conflict, or may appear to conflict, with this award for discussion and resolution with the USACE. The USACE must in no way be responsible for reimbursement of the Contractors costs associated with activities that conflict, or appear to conflict, with implementing this or are otherwise contrary to the terms and conditions of this award.

7.0 PERFORMANCE REQUIREMENTS SUMMARY

It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirement Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed.

It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable quality levels (AQL) of service required for each requirement. These thresholds are critical to mission success.

7.1 Performance Requirements Summary Table

These are the criteria against which the performance will be evaluated. Work must be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan.

Performance Objective

Performance Standard

Validated Performance Threshold

Method of Surveillance

Draft Work Plan Contractor delivers a draft Work Plan within 15 days of award.

Zero deviation from PWS Receive and review the draft Work Plan

Pre-work Coordination Meeting

Contractor attends pre-work coordination meeting within 20 days of award: after submission of draft Work Plan and before submission of final Work Plan.

Pre-work Coordination Meeting occurs within 20 days of award.

Attend Pre-work Coordination Meeting.

Final Work Plan Contractor delivers a final Work Plan within 30 days of award.

Zero deviation from PWS Receive and review Final Work Plan.

Task 2-Fire extinguisher (FE) service paragraph

{PWS 4.2}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 3-Fire extinguisher (FE) annual service paragraph {PWS 4.3}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 4-Fire extinguisher (FE) hydrostatic testing service paragraph {PWS 4.4}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 5-Fire extinguisher (FE) six-year maintenance paragraph {PWS 4.5}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 6-Fire extinguisher (FE) recharge service paragraph {PWS 4.6}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 7- Carbon Dioxide (CO2) 75 lbs. bank service {PWS paragraph 4.7}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 8- Carbon Dioxide (CO2) 75 lbs. system bank semi-annual service {PWS paragraph 4.8}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 9- Carbon Dioxide (CO2) 75 lbs. emergency bottle replacement {PWS paragraph 4.9}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 10- Carbon Dioxide (CO2) 75 lbs. hydrostatic testing service {PWS paragraph 4.10}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 11- Standard Carbon Dioxide (CO2) 75 lbs. I- Valve {PWS paragraph 4.11}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 12- Carbon Dioxide (CO2) 75 lbs. bottle recharge service {PWS paragraph 4.12}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 13-Emergency breathing equipment

(EBA) {PWS 4.13}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 14-Emergency breathing equipment annual service (EBA)

{PWS 4.14}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 15-Emergency breathing equipment (EBA) hydrostatic testing

{PWS 4.15}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 16-Emergency breathing equipment (EBA) recharge service

{PWS 4.16}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 17-Self-contained breathing apparatus

(SCBA) {PWS 4.17}

Contractor performs services at the

Task 18 Purchase of Eighteen (18) Self- Contained Breathing Apparatus (SCBA) {PWS 4.18}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 19-Self-contained breathing apparatus (SCBA) annual service

{PWS 4.19}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 20-Self-contained breathing apparatus (SCBA) hydrostatic testing service {PWS 4.20}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 21-Self-contained breathing apparatus (SCBA) recharge service

{PWS 4.21}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 22- Compressed Oxygen Gas Bottle Service {PWS 4.22}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 23 Automatic External Defibrillator

(AED) {PWS 4.23}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 24-Fixed water fire sprinkler systems {PWS 4.24}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 25-Dry chemical pre-engineered fire system

{PWS 4.25}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 26-Water hydrant annual service {PWS 4.26}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 27-Annual training to project personnel {PWS 4.27}

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 28-Emergency breathing apparatus (EBA) monthly service {PWS 4.28} (Optional)

Contractor performs services at the

Task 29-Self-contained breathing apparatus (SCBA) monthly service {PWS 4.29} (Optional)

Contractor performs services at the intervals described

Zero deviation from PWS Random inspection

Task 30-Emergency shower (ES) and emergency eye wash stations (EW) {PWS 4.30} (Optional)

Contractor performs services at the

8.0 OTHER CONTRACT REQUIREMENTS

8.1 Quality Control Plan

The Contractor, not the Government is responsible for quality control actions necessary to meet the quality standards set forth by the award. The Contractor must develop and submit to the USACE TL/COR a QCP(s) addressing each task above for approval prior to beginning any work. QCPs must outline quality control (QC) and quality assurance (QA) procedures that must ensure the stated criteria are met. The Contractor must prepare and submit a QCP within 30 calendar days from Award. The QCP must be in accordance with the most current rules and regulations listed in the general statement.

8.2 Submittals

Since there are a number of different types of services and documentation to be submitted by the Contractor, the Contractor and Corps technical POC will discuss various formats and the Corps technical POC will determine the standard format for each of products and associated documentation. Common formats that will be considered include Adobe PDF format, PowerPoint, Word, Excel, and general text file.

8.3 Deliverables and Information Location

Computer code, applications, and other electronic products along with documentation describing their content and use will be placed on USACE server and the Corps technical POC must be notified by the Contractor if this is acceptable. Documentation on processes, methods, plans, and specifications will also be submitted in electronic format.

8.4 Pagers and Flashlights

To ensure the continuous capability of emergency notification contractor employees who perform onsite must wear pagers that are fully compatible with the project’s paging system (Turn Key Technologies Ovation III). If a “loaner” pager is provided to the contractor and it is lost or stolen, they will be responsible for all costs to purchase a new pager(s). The control room will send a message to all personnel to inform them of the event and direct them to a safe muster point. Contractors must carry a full operational flashlight in the powerhouse.

8.5 AT Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to any installations, facilities, controlled access areas, or require network access, must complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor must submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: http://atc.us.army.mil; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

8.6 Access and General Protection/Security Policy and Procedures All contractor and all associated sub-contractor’s employees must comply with applicable installation facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor must submit information (names, photographs, etc.) for all contractor and sub-contractor personnel who will be working onsite during this requirement. The contractor must anticipate the approval process for U.S.

citizens must take a minimum of seven days and must therefore plan accordingly prior to arriving onsite. Please note that any personnel who are not U.S. citizens needs approval from Corps headquarters in Washington D.C.

http://atc.us.army.mil/ prior to accessing the project. The approval process for personnel who are not U.S. citizens may take six to eight weeks and, as such, sufficient advance notice is required prior to arrival of non-U.S. citizen staff.

8.7 For contractors, who do not require CAC, but require access to a DoD facility or installation Contractor and all associated sub-contractors employees must comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.8 Suspicious Activity Reporting Training (e.g., iWatch, CorpsWatch, or See Something, Say Something) The contractor and all associated sub-contactors must receive a brief/training (provided by the requiring activity) on a local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training must be completed within 30 days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

8.9 Operation Security (OPSEC) Training

All contractor employees must complete Level 1 OPSEC training within 30 days after award and prior to arriving on site. Submit certificate of completion of training for each contractor and subcontractor employee to the contracting officer within 5 calendar days after completion of the training. The contractor must retain employee training certificate for the duration of the contract and maintain a current roster of the names of employees who have completed the training, including the most recent date that the training was completed, method of delivery of the training, and the name of the instructor if applicable. The contactor must update roster and submit to the COR no later than 5 calendar days after any changes. OPSEC awareness training is available at the following website.

https://iad.gov/ioss/or it can be provided by the RA OPSEC Officer in presentation from which will be documented via memorandum.

8.10 Contractor Must Pre-Screen Candidates Using the E-Verify Program The contractor must pre-screen candidates using the E-Verify program (https://www.dhs.gov/E-Verfiy) website to meet the established employment eligibility requirements. The contractor must ensure that the candidates have two valid forms of government issued identification prior to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 5 business days after the initial contract award. This list of verified/eligible candidates must be updated as warranted throughout the life of the contract.

8.11 Contractor Certifications

• Documents showing proof of ability to service Portable Fire Extinguishers in Accordance with NFPA 10 Standards

• Current facility Re-tester Identification Number Listed with Pipeline and Hazardous Materials Safety Administration through The Department of Transportation

• Current certificate of Liability Insurance with a minimum Commercial General Liability of $1,000,000

• Contractor license with current state license certified though any viable “State Construction Contractors

Board.”

• Current license and documents for transport of hazardous materials

• Registration with qualified DOT Drug & Alcohol Testing Program

• HECP/AP Certification (Vivid) all contractor employees who work process involves working under a clearance is responsible for all associated training costs. The Portland District Hazardous Emergency Control Program/Safe Clearance training is available through Vivid Learning Systems online at http://contractor.vividlms.com

• Current semi-annual Breathing Air Certification testing at Grade D or above standards for quality breathing air

9.0 PAYMENT

Payments must be made for completed and accepted work. Monthly payment is allowed for this contract. A progress report must be attached with invoice for the Government review and approval.

https://iad.gov/ioss/or https://www.dhs.gov/E-Verfiy http://contractor.vividlms.com/

10.0 PERIOD OF PERFORMANCE

The period of performance for this award must be date of award through one year after award date.

10.1 Government Holidays

The Contractor is not required to work on the following federal holidays:

• New Year’s Day • Labor Day

• Martin Luther King Birthday • Columbus Day

• President’s Day • Veteran’s Day

• Memorial Day • Thanksgiving Day

• Independence Day • Christmas Day

• Juneteenth

11.0 POINTS OF CONTACT AND INVOICING

11.1 Points of Contact

Technical POC: Wylesha Wilcox 541-506-8302 Contract Specialist: John Scukanec 503-808-4436 Contracting Officer: Suzanne W. Hunt 503 919-8669

11.2 Invoicing

Submit electronic PDF invoice(s) to the following email addresses.

CEFC-G2invoices@usace.army.mil, and Heather Pyles 541-506-8532 Heather.L.Pyles@usace.army.mil

- Each invoice must have a contract number and associated contract line of item being charged for completed and accepted work.

- For invoice receipt verification or for a vendor's payment problem, the vendor may contact COR or USACE

Finance Center (Millington) at phone number (901) 873-9077.

10.0 Attachments:

Attachment I – Deliverables Schedule mailto:CEFC-G2invoices@usace.army.mil

ATTACHMENT I

Deliverables Schedule

Task No.

Item

Milestone or Deliverable

Delivery Date*

4.1 Workflow Management & Draft Work Plan

15 days after award

4.1 Provide pre-work coordination meeting agenda

2 days prior to meeting

4.1 Provide pre-work coordination meeting minutes

2 days after meeting

4.1 Final Work Plan

30 days after award

4.2 Fire Extinguisher (FE) Service

Award date + 350 days

4.3 Fire Extinguisher (FE) Annual Service

Award date + 350 days

4.4 Fire Extinguisher (FE) Hydrostatic Testing Service

Award date + 350 days

4.5 Fire Extinguisher (FE) Six-Year Maintenance

Schedule Award date + 350 days

4.6 Fire Extinguisher (FE) Recharge Service

Award date + 350 days

4.7 Carbon Dioxide (CO2) 75 lbs, Bank Service

Award date + 350 days

4.8 Carbon Dioxide (CO2) 75 lbs. System Bank Semi-

Annual Service Award date + 350 days

4.9 Carbon Dioxide (CO2) 75 lbs. Emergency Bottle

Replacement Award date + 350 days

4.10 Carbon Dioxide (CO2) 75 lbs. Hydrostatic Testing

Service Award date + 350 days

4.11 Standard Carbon Dioxide (CO2) 75 lbs. I-Valve

Award date + 350 days

4.12 Carbon Dioxide (CO2) 75 lbs. Bottle Recharge

Service Award date + 350 days

4.13 Emergency Breathing Apparatus (EBA)

Award date + 350 days

4.14 Emergency Breathing Apparatus (EBA) Annual

Service Award date + 350 days

4.15 Emergency Breathing Apparatus (EBA)

Hydrostatic Testing Award date + 350 days

4.16 Emergency Breathing Apparatus (EBA) Recharge

Service Award date + 350 days

4.17 Self-Contained Breathing Apparatus (SCBA)

Award date + 350 days

4.18 Purchase of Eighteen (18) Self-Contained

Breathing Apparatus (SCBA) Award date + 350 days

4.19 Self-Contained Breathing Apparatus (SCBA)

Annual Service Award date + 350 days

4.20 Self-Contained Breathing Apparatus (SCBA)

Hydrostatic Testing Service Award date + 350 days

4.21 Self-Contained Breathing Apparatus (SCBA)

Recharge Service Award date + 350 days

4.22 Compressed Oxygen Gas Bottle Service

Award date + 350 days

4.23 Automatic External Defibrillator (AED)

Award date + 350 days

4.24 Fixed Water Fire Sprinkler System

Award date + 350 days

4.25 Dry Chemical Pre-Engineered Fire System

Award date + 350 days

4.26 Water Hydrant Annual Service

Award date + 350 days

4.27 Annual Training to Project Personnel

Award date + 350 days

4.28 Emergency Breathing Apparatus (EBA) Monthly

Service (Optional) Award date + 350 days

4.29 Self-Contained Breathing Apparatus (SCBA)

Monthly Service (Optional)

Award date + 350 days

4.30 Emergency Shower (ES) and Emergency Eye Wash

Station (EW) Monthly (Optional)

Award due + 350 days