Performance Work Statement v1.2.pdf

Performance Work Statement for

Marine Corps Air Station New River Portable Fire Extinguisher Maintenance

1.0 Introduction. This Performance Work Statement (PWS) outlines the maintenance, repair, and recharge of United States Government owned portable flightline fire extinguishers that are located at Marine Corps Air Station New River, North Carolina. To maintain its mission capabilities, the Marine Corps Air Station New River, Aircraft Rescue & Firefighting section has a requirement to maintain, recharge, and perform hydrostatic testing on 140 Halotron 150-pound flightline fire extinguishers. These fire extinguishers are required to be serviced every six (6) years to have parts replaced that deteriorate over the life of the equipment and twelve (12) years to be hydrostatically tested in accordance with manufacturer and references listed in paragraph 3.0. All 140 fire extinguishers are due for both cycles of maintenance. The following paragraphs list all required tasks that will be required throughout the contract’s period of performance. The contractor shall provide necessary resources and knowledge to support these listed tasks.

2.0 Location. All services will be performed aboard MCAS New River. Specific dates, times and location will be determined at the kick-off meeting after award. The contractor is not permitted to remove the fire extinguishers, or any components, from the installation. The Government will provide access to the work site per paragraph 14.

3.0 References.

Technical Manual (TM) 13271A-12&P/1

NFPA 10, Standard for Portable Fire Extinguishers, current edition

NAVAIR 00-80R-14

4.0 Applicable Certifications. Contractor personnel must be certified to perform all services in accordance with NFPA 10, Standard for Portable Fire Extinguishers, current edition.

5.0 Requirements. The contractor must be able to perform all maintenance and repair services aboard the installation. Services performed must include all labor, supervision, tools, equipment, listed manufacturer’s repair parts, collar rings, tamper seals, chemical agent, maintenance tags, and transportation to perform services of these extinguishers.

5.1 The contractor must provide its own mobile facility (i.e., tent, trailer) to perform services. Any hazardous materials must be properly contained and disposed of by the contractor. The contractor may be held responsible for remediation of any hazardous material that escapes from its mobile facility during the performance of services. The contractor is permitted to use a staging area to be designated by the Contracting Officer’s Representative to perform its services.

5.2 The Government makes no representations or guarantee as to the condition of the fire extinguishers on the start date of work. The contractor shall assess each extinguisher and relative condition before service is performed.

If an extinguisher exceeds its economic value to repair, or should an extinguisher fail hydrostatic testing, the contractor shall return the extinguisher emptied of its contents and marked “CONDEMNED” on the cylinder.

5.3 The Contractor shall not perform any work over what the quantities or cost of this contract allows. If at any point the number of fire extinguishers exceeds the quantities or cost stated within the contract before work is performed, a modification must be requested to the CONTRACTING OFFICER and approved before any work can continue.

6.0 Tasks.

6.1 Repairs. All repairs, inspections and maintenance shall be made in accordance with the manufacturer’s specifications and the references listed in paragraph 3.0 and shall return equipment to its original operating condition. Equipment repair and service shall be conducted on-site by the contractor.

6.1.1 Six-Year Maintenance. The contractor shall provide six-year internal/external examination, maintenance, and repair of Halotron 150-pound flightline fire extinguishers.

6.1.2 Twelve-Year Hydrostatic Testing. The contractor shall provide twelve-year hydrostatic testing, external/internal examination, maintenance, repair, refill, and recharge of Halotron 150-pound flightline fire extinguishers. Clean Agent shall be reclaimed and used for recharge. In the event additional agent is necessary to recharge extinguishers, the contractor shall provide additional agent.

6.2 Inspection Tags. Upon the completion of maintenance for each extinguisher, the contract shall affix an inspection tag that indicates the month/year maintenance was performed, identifies the person and agency performing the maintenance. Inspection tags shall be capable of documenting a minimum of (60) monthly user checks. All inspection tags shall be presented to the COR for approval prior to being affixed to any extinguisher.

7.0 Final Report. The contractor is responsible for maintaining records for all extinguishers serviced under the contract. Within five (5) business days of service completion, the contractor shall furnish a final report to the COR.

The final report shall provide for a breakdown of each extinguisher repaired, what repairs were completed, and whether hydrostatic testing was completed.

8.0 Warranty.

8.1 Contractor Warranty. Each repair accomplished by the contractor shall be warranted for a minimum of six (6) months from its date of completion. If the contractor’s commercial warranty exceeds six months, the commercial warranty’s length will apply. The contractor is responsible for repairing items covered by the warranty at no cost to the Government. The contractor shall be responsible for providing proper documentation of warranty period and items to the COR and contract administrator upon completion of the contract.

8.2 Manufacturer’s Warranty. Factory warranties for parts will apply, and the contractor shall be responsible for ensuring compliance when a repair action falls under the warranty provisions. The contractor shall also be responsible for providing proper documentation of warranty period and items to the COR and contract administrator.

9.0 Kick-Off Meeting. Within three (3) business days of contract award, a kick-off meeting shall be held between the COR and the contractor to make final detailed plans and coordination. Meeting minutes shall be provided to the contract administrator within one (1) business day following the meeting.

10.0 Deliverables.

Deliverable PWS Section

Frequency # of Copies

Medium/Format Submit To

Final Report 7.0 Within 5 business days of service completion

1 MS Word, Excel, PDF

COR

Contractor Warranty Information

8.0 Upon completion of the

service

1 PDF COR and Contract Administrator

Meeting Minutes 9.0 Within 1 business day of kick-off meeting completion

1 MS Word, PDF Contract Administrator

11.0 Contractor Unauthorized Work Performance. The contractor shall not perform work that deviates from the contract requirements and specifications. If the contractor deviates from the contract requirements or specification without the approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

12.0 Government Point of Contact.

12.1 Contract Administrator.

To be provided at time of award.

12.2 Contracting Officer’s Representative.

To be provided at time of award.

13.0 Work Site. Upon completion of services, the contractor shall remove all trash, debris, waste, or any other materials resulting from work under this contract at their expense. Defective parts will be retained by the Government for subsequent disposal. In the event the contractor encounters any discrepancies in the work site(s), the contractor shall immediately report findings to the COR.

14.0 Base Access Instructions. To gain initial access to the base, Contractors and/or Delivery Drivers must have in their possession: their contract number, delivery address, and sponsor’s (Government Point of Contact’s) contact information.

For SERVICES the Contracting Officer’s Representative is the sponsor.

For SUPPLIES the customer/delivery point of contact is the sponsor.

Contract Number:

Sponsor:

Delivery Address:

Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

DBIDS credentials will be valid for the duration of the contract, not to exceed three years; however, re-vetting of individual’s information will occur each year.

Contractors requiring access for over 60-days will receive a credential valid for up to one-year.

Contractors requiring access for less than 60-days will receive a temporary pass.

Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Contractor Vetting Office (CVO). The CVO is in building 818 adjacent to the Camp Lejeune Maine Gate on Holcomb Blvd, just off NC Highway 24. The CVO is open Monday through Friday from 6:00 A.M. to 2:00 P.M. and closed on weekends and holidays.

Contractor Vetting Office Appointments/Questions: 910-450-5977 Contractor Vetting Office Fax: 910-450-0289 Contractor Vetting Office Email: lejeunecontractorvetting@usmc.mil DBIDS Pre-Enrollment Website: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

Contractors shall report to the CVO to confirm their access requirements, undergo a background check and receive their credential/pass. PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot.

The Government will not be responsible for any contract access delays. Delays that may result from the inadequate planning are strictly the responsibility of the contractor.