Performance Work Statement_ UST Testing 2027_01OCT2026.pdf

Performance Work Statement

Underground Storage Tank Testing and Repair

For Department Public Works (DPW) Environmental Division

Fort Leavenworth, Kansas

1.0 General Information

1.1 Introduction and Overview. The Fort Leavenworth, Kansas, Department of Public Works (DPW) Environmental division requires routine testing for underground fuel storage tanks with Veeder Root systems and repairs for systems that fail inspections in accordance with the Kansas Department of Health and Environment regulations.

This is a non-personal services(s) contract under which the personnel rendering the services(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.2 Background. There are thirteen (13) underground fuel storage tanks on Fort Leavenworth, KS equipped with Veeder Root 350+ or 450+ monitoring systems, spill buckets, and overfill valves. These systems, spill buckets, and valves require state-mandated periodic testing of the functionality of the monitoring systems. These tests include the probs. Should a system fail an inspection, the system must be repaired in accordance with the Kansas Department of Health and Environment regulations.

1.3 Scope. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Underground Storage Tank testing and repair as described in this document and associated contract documents. The Contractor shall perform to the standards and acceptable quality levels in this document. Each BPA Call will specify the tank number to be inspected and tested.

1.4 Objectives. Work under this contract will be performed to the standards required in Kansas Administrative Regulation (K.A.R.) 28-44-19 and CFR 280.35. The contractor is to conduct routine annual and triennial testing on Fort Leavenworth’s ten (10) underground fuel storage tanks in accordance with the Kansas Department of Health and Environment regulations and repair the systems that fail inspection to ensure proper functionality and prevent leakage and contamination.

1.5 Quality Control

1.5.1 Quality Control Plan (QCP).The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with this PWS. The QCP must include procedures to identify, prevent, and ensure the non-recurrence of defective services. The proposed QCP must be submitted to the Contracting Officer (KO), via the Contracting Officer’s Representative (COR), within ten (10) days of contract award. The Government will review the plan and provide written acceptance or comment within ten (10) days. If revisions are required, the contractor will have give (5) days to submit a final QCP for acceptance. Any future changes to the accepted ACP must be submitted to the KO for review and acceptance at least thirty (30) days before the proposed implementation date.

1.5.2 Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels.

1.6 Recognized Holidays. Work shall not be performed on U.S. federally recognized holidays unless otherwise directed by the Contracting Officer. When a holiday falls on a Saturday, it is observed on the preceding Friday. When it falls on a Sunday, it is observed on the following Monday.

New Year’s Day 1st Day of January Martin Luther King Jr.’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th day in November Thanksgiving Day 4th Thursday in November Christmas Day 25th day in December

1.7 Hours of Operation. The contractor is responsible for conducting business between the hours of 0800 – 1600 hours, Monday through Friday, expect on Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.8 Place of Performance. The work under this contract will be performed on the For Leavenworth, Kansas, military installation.

1.9 Security Requirements

1.9.1 Installation Access and Security. The Contractor is responsible that all employees and subcontractor employees comply with all installation access requirements. A favorably adjudicated background investigation is required for all personnel accessing the installation. The Contractor shall replace any employee in the event of an unfavorable background check within ten (10) business days. Failure or inability of the contractor to comply with a suitable replacement in the prescribed timeframe may subject the Contractor to termination procedures as determined by the Contracting Officer.

1.9.2 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured in accordance with the Army Physical Security Program (AR 190-13).

1.9.3 Operations Security (OPSEC) Requirements. Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government-issued access badges shall not be worn outside designated facilities where visible to the general public.

1.9.4 Key Control. The Contractor is responsible for establishing and implementing methods to ensure all government-issued keys and key cards are secured against loss, misplacement, unauthorized use, or duplication. These procedures must be documented in the Contractor's Quality Control Plan. The Contractor must immediately report any lost or duplicated keys to the Contracting Officer. Should a key be lost or duplicated, the Contractor is financially liable for the full cost of re-keying or replacing the affected locks.

1.10 Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious must identify themselves as Contractor personnel to avoid creating an impression that they are Government officials. All correspondence, reports, and email signatures shall be marked with the company name.

1.11 Key Personnel. The Government has identified the Contract Manager as a key personnel position. The Contractor shall provide a Contract Manager who will be responsible for the performance of all work. The name and qualifications of this person, and an alternate, shall be provided in writing to the Contracting Officer within five (5) days after contract award. The Contract Manager or designated alternate shall be available during normal operating hours and have full authority to act for the Contractor on all contract matters.

1.12 Post Award Conference/ Periodic Progress Meetings. The Contractor shall attend any post-award conference and periodic progress meetings as required by the Contracting Officer. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor shall apprise the Government of any problems being experienced.

1.13 Required Training

1.13.1 Anti-Terrorism (AT) Level 1 Training. All Contractor employees, including subcontractor employees, shall complete Anti-Terrorism Level I Training within thirty

(30) days after the contract start date. The Contractor shall submit certificates of completion for each employee to the COR. Refresher training is required every twelve (12) months. This training is available at https://jkodirect.jten.mil.

1.13.2 Operations Security (OPSEC) Training. All Contractor employees, including subcontractors, shall complete Level I Operations Security training within thirty (30) days of employment under this contract. Verification of the training shall be provided to the COR. Refresher training is required every twelve (12) months. This training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

1.13.3 iWATCH Training. The Contractor and all subcontractors must view available iWATCH program training, utilizing training standards provided by the requiring activity ATO. This training will inform employees about suspicious behaviors and how to report them to the COR. Training for all employees must be completed within 30 days of contract award, and for new employees within 30 days of commencing work.

https://www.google.com/url?q=https%3A%2F%2Fjkodirect.jten.mil https://www.google.com/url?q=http%3A%2F%2Fwww.cdse.edu%2Fcatalog%2Felearning%2FGS130.html

Verification of training completion and reporting of results must be provided to the COR within five days thereafter. https://www.mepcom.army.mil/Home/Contractors/.

1.14 Required Licensing and Certification. The Contractor must be KDHE licensed and have the necessary certifications and licensing to perform inspection, testing, and repairs on USTs in accordance with KDHE regulations.

https://www.mepcom.army.mil/Home/Contractors/

2.0 Definitions and Acronyms

2.1 Definitions.

Acceptable Quality Level (AQL)

The maximum percent defective that, for purposes of sample inspection, that can be considered satisfactory.

Contracting Officer’s Representative

(COR)

An individual designated in writing by the Contracting Officer to perform specific technical or administrative contract-related functions.

Contracting Officer

(KO)

A person with authority to enter into, administer, and/or terminate contracts, make related determinations and finding on behalf of the Government. The only individual who can legally bind the Government.

Contractor A supplier or vendor awarded a contract to provide specific supplies or services to the Government.

Deficient Service A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable Anything that can be physically delivered but may include non-manufactured items such as reports and plans.

Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Quality Assurance The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Control An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

Underground Storage Tank

A tank and any underground piping connected to a tank that has at least 10% of its volume underground containing regulated substances such as refined petroleum.

Veeder Root System

An Automatic Tank Guage (ATG) used to monitor several aspects of aboveground and underground storage tank systems.

2.2 Acronyms

AQL Acceptable Quality Level

CFR Code of Federal Regulations

COR Contracting Officer’s Representative

KAR Kansas Administrative Regulations

KDHE Kansas Department of Health and Environment

KO Contracting Officer

KS Contract Specialist

OPSEC Operational Security

PWS Performance Work Statement

PRS Performance Requirement Summary

QASP Quality Assurance Surveillance Plan

UST Underground Storage Tank

3.0 Government Property and Services

3.1 Facilities. The Government will provide an area for the Contractor to store equipment. The Government will also provide access to toilet and washroom facilities.

3.2 Utilities. The Government will provide all utilities in the facilities (water, electricity) necessary for the Contractor to perform the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices.

3.3 Materials. Not applicable.

4.0 Contractor Furnished Items and Services

4.1 General. The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in this PWS, except for those items specified in Part 3.

4.2. Equipment. The Contractor shall provide all equipment necessary to perform the work as described in this PWS.

5.0 Specific Tasks.

5.1 Annual UST Inspection and Testing

5.1.1 Task. Perform the necessary annual testing of the Veeder-Root systems, spill buckets, and overfill valves on the ten (10) USTs. Provide the results to the COR after testing is complete.

5.1.2 Deliverables. The following tasks shall be conducted during annual inspection and testing:

• Probe Function Testing

• Interstitial Sensor Testing

• Tank Tightness Test

• Console (ATG) Functionality

• MLD/ALM Functions Check

• Line Tightness Test

• Spill Bucket Test *

• Overfill Valve Test *

• Under Dispenser Containment/Sensor Test *

• STP Sump Sensor Test *

Note: Tests marked with an asterisk (*) are physical tests not connected to the Veeder Root Console.

Results of all tests and a consolidated report are to be provided to the COR no later than 30 days after completion of inspection and testing.

5.1.3 Standards. Inspection and testing of the UST Veeder Root systems shall be done in compliance with the KDHE regulations, K.A.R. 28-44-19, and 40 CFR

280.35. Inspection and testing shall be thorough and complete.

5.2 Triennial UST Inspection and Testing

5.2.1 Task. Perform the necessary triennial testing on the ten (10) USTs. Provide results to the COR after testing is complete. Triennial testing is due 2027 and 2030.

5.2.2 Deliverables. The following tasks shall be conducted during triennial inspection and testing:

• Under Dispenser Containment/Sensor Test

• STP Sump Sensor Test

• Spill Basin Test

Results of all tests and a consolidated report are to be provided to the COR no later than 30 days after completion of inspection and testing.

5.2.3 Standards. Inspection and testing of the UST Veeder Root systems shall be done in compliance with the KDHE regulations, K.A.R. 28-44-19, and 40 CFR 280.35.

5.3 UST Repair (Routine and Incidental)

5.3.1 Task. Perform routine and non-routine repairs. Routine repairs are classified as repairs discovered at the time of inspection and testing. Non-routine repairs are classified as incidental occurrences outside of the testing period and cause the UST to fall out of compliance and result in partial or no functionality.

5.3.2 Deliverables. The Contractor shall repair the necessary components of the UST to restore the UST compliance and functionality. Repairs may include but are not limited to risers, submersible turbine pumps, wiring faults, and probes.

The repair estimate shall consist of the following: UST number and location, description of work with justification, and a parts/labor list. Prior to actual repair start, the Contractor shall submit the repair estimate to the Contracting Officer or their designated representative.

5.3.3 Standards. The scheduling of repairs will be done through the COR. If a UST fails inspection and testing due to damaged components, the Contractor shall notify the COR and schedule timely repair.

The Contractor shall respond to incidental repair requests within a 48-hour window.

The Contractor shall have adequate personnel to respond on the site within 36 hours of the Notice to Proceed. No repairs shall take place until the Contracting Officer has issued a Notice to Proceed.

6.0 Applicable Publications

Army Regulation (AR) 190-13: “The Army Physical Security Program”

40 Code of Federal Regulations 280.35

Kansas Administration Regulations

Kansas Department of Health and Environmental Regulations

Occupational Safety and Health Administration (OSHA) Regulations

7.0 Technical Exhibits

7.1 Technical Exhibit A – Tank Testing Types and Frequencies

7.2 Technical Exhibit B – Storage Tank Location Map