Performance Work Statement - Stoage Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Panama City Beach NSA, FL

Storage Services

Secure, Climate-Controlled Storage Services

1. SCOPE

This Performance Work Statement (PWS) establishes the requirements for a contractor to provide secure, climate-controlled, and continuously accessible storage services for mission-essential United States Air Force property. The contractor shall furnish all personnel, supervision, facilities, and management required to securely store, safeguard, and provide access to Government-owned assets. The required services are critical to preventing the loss and environmental degradation of sensitive, high-value equipment, thereby supporting operational readiness and asset preservation.

2. APPLICABLE DOCUMENTS

The following documents are incorporated by reference and form a part of this PWS:

• Federal Acquisition Regulation (FAR)

• Defense Federal Acquisition Regulation Supplement (DFARS)

3. DEFINITIONS

• Storage Facility: The contractor-owned or leased physical location where Government property is stored.

• Contracting Officer (CO): The sole Government official authorized to administer and/or change the terms of the contract.

• Contracting Officer’s Representative (COR): The Government official designated by the CO to perform specific technical oversight and contract monitoring functions.

• Mission-Essential Equipment: The specific Government property identified for storage under this contract, including outboard engines, inflatable watercraft, and operator tactical gear.

• Discrepancy: Any loss, damage, theft, or environmental degradation (e.g., mold, corrosion) discovered on Government property.

4. PERFORMANCE REQUIREMENTS

4.1. General Requirements

The contractor shall provide storage services that ensure all Government property is secure, protected from environmental damage, fully accountable, and accessible to authorized personnel without delay.

4.2. Storage Unit and Facility Requirements

The contractor shall provide storage unit(s) that meet the following mandatory standards:

• 4.2.1. Space Requirement: A minimum of 500 square feet of clean, dry, and secure storage space. This may be configured as two (2) 10' x 25' units or five (5) 10' x 10' units.

• 4.2.2. Climate Control: The storage unit(s) shall be equipped with a dedicated climate control system, maintaining a temperature between 55°F and 75°F and a relative humidity level not to exceed 50% at all times (24 hours a day, 7 days a week).

• 4.2.3. Structural Integrity: Units shall be fully enclosed, constructed of durable materials, and be completely weather-resistant, preventing any intrusion of water, dust, or pests. Floors must be sealed concrete or a similar non-porous surface.

• 4.2.4. Condition: Units must be free from pests, mold, mildew, standing water, and any structural hazards prior to and throughout the period of performance.

4.3. Security and Access Requirements

• 4.3.1. 24/7 Access: The Government requires unrestricted, 24-hour-a-day, 7-day-a-week access to the storage units via a unique, Government-controlled electronic gate code and physical keys/locks for the individual units.

• 4.3.2. Facility Security: The storage facility must be secured by a perimeter fence and an electronic access gate.

• 4.3.3. Video Surveillance: The facility must have a continuously recording (24/7) video surveillance system with cameras that monitor all access gates and the exterior of the specific storage unit(s) housing Government property.

• 4.3.4. Unit Security: The Government will place its own locks on the individual units.

The contractor shall not retain a key or access method to the locked units.

• 4.3.5. Discrepancy Reporting: The contractor shall report any suspected security breaches, theft, loss, or damage to the COR within two (2) hours of discovery. A formal written report detailing the incident must follow within 24 hours.

4.4. Property and Inventory Management

• 4.4.1. Government Control: All property management and inventory functions will be performed by Government personnel. The contractor is not responsible for handling or documenting individual items within the locked storage units.

• 4.4.2. Government-Led Inspections: The contractor shall allow and support periodic inventories and inspections of the storage units by the COR or other authorized Government personnel.

5. HOURS OF OPERATION AND ACCESS

• 5.1. Standard Access: 24 hours a day, 7 days a week, 365 days a year.

• 5.2. Contractor Support: The contractor shall provide a point of contact available during standard business hours (Monday-Friday, 0800-1700 local time) to address any facility or access issues.

6. REPORTING REQUIREMENTS

The contractor shall provide the following reports to the COR:

• 6.1. Incident Reports: Required for any security breach, loss, damage, or failure of climate control systems, as detailed in section 4.3.5.

• 6.2. System Outage Reports: The contractor must notify the COR of any failure or scheduled maintenance of climate control, security, or access control systems within one (1) hour of detection.

7. PLACE OF PERFORMANCE

The contractor's storage facility shall be located within five 5 miles of Naval Support Activity Panama City, FL. The facility must be accessible by standard commercial and government vehicles.

8. SAFETY AND INSURANCE

• 8.1. Safety Compliance: The contractor shall comply with all applicable local, state, and federal safety and fire codes.

• 8.2. Insurance: The contractor shall provide evidence of a commercial insurance policy that covers the value of stored items against loss or damage due to facility failure, fire, theft, or other insurable events. The Government will provide the total valuation of the property upon contract award.