Performance Work Statement snow and ice removal contract 2026.docx

PERFORMANCE WORK STATEMENT (PWS)

BEP, Washington, DC Facility Ice and Snow Removal Service

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service contract to provide snow and ice removal services in support of the main and annex buildings of the Bureau of Engraving and Printing located at 14th and C Streets, SW, Washington, D.C. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.1 Description of Service/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide snow and ice removal services for safe access and egress to the main and annex buildings of the BEP as defined in this Performance Work Statement, except for those items specified as government-furnished property and services. The contractor shall perform to the standards in this contract as well as all federal, state, and local regulations.

1.2 Background: The Bureau of Engraving and Printing (BEP) is a U.S. Government manufacturing plant that is fully operational twenty-four hours a day, 5 days a week, and on a three-shift schedule. Washington, D.C. The area where the Bureau of Engraving and Printing is located typically gets snow during the winter months, with January and February often having the heaviest snowfall. The first measurable snow in Washington, D.C. usually occurs in December, and the last measurable snow occurs in March; however, the winter of 2025-2026 delivered higher-than-average snowfall for the greater Washington, DC area where the BEP is located.

1.3 Objective: The objective of this contract is to provide ice and snow removal service for safe movement of employees and the public to the Main and Annex Buildings of the Bureau of Engraving and Printing

1.4 Scope: Snow and ice removal services are to be performed at all locations, as specified on the site map.

1.5 Period of Performance: The period of performance shall be one (1) 12-month base period, and four (4) 12-month option periods. The period of performance is as follows:

1.6 General information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of non-conforming services.

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure snow and ice removal services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop, implement, and maintain an effective Quality Control System, which includes a written QCP. The QCP, at a minimum, shall address procedures for addressing Government-discovered non-conformances and to prevent the recurrence of discrepancies. The Contractor shall submit electronically a comprehensive written QCP to the Contracting Officer and Contracting Officer Representative 30 days after award. After acceptance of the quality control plan, the Contractor shall receive the Contracting Officer's acceptance in writing with any proposed changes to the Quality Control System.

1.6.2 Quality Assurance: The Government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is the government's only document, which primarily focuses on what the government must do to ensure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Holidays: Contractor is required to perform services on holidays, to include:

1.6.4 Hours of Operation: The Contractor shall NOT perform any services or work elements under this contract UNLESS NOTIFIED AND INSTRUCTED TO DO SO by the COR/Bureau’s Central Police Operation Center. Failure to receive prior approval from the COR/Bureau’s Central Police Operation Center may result in NON-PAYMENT and/or consideration will be requested by the government. The Contractor shall arrive on site and begin performing the services ordered within TWO (2) HOURS OF NOTIFICATION. The Contractor shall maintain contact with the COR/Bureau’s Central Police Operation Center during snow plowing/ice removal operations. At the conclusion of the work element, the Contractor shall contact the COR/Bureau’s Central Police Operation Center and state that the job has been completed, at which time the COR/Bureau’s Central Police Operation Center may inspect. The contractor is not to leave the site prior to contacting the COR/Bureau’s Central Police Operation Center.

The contractor is responsible for conducting business from November 20 to March 31 each year for the duration of this contract. The contractor must always maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined in this contract. When hiring personnel, the contractor should keep in mind that workforce stability and continuity are essential.

1.6.5 Place of Performance: Service is to be provided at the following locations:

Bureau of Engraving and Printing (BEP) Main and Annex Facilities 14th and C Streets, S.W., Washington, D.C. 20228

1.6.6 Type of Contract: The government shall award a type of contract as determined by the Bureau Office of the Chief Procurement Officer.

1.6.7 Security Requirements: The Contractor's personnel will not be required to obtain a security clearance to work around the BEP buildings. Therefore, these employees will not be able to gain entrance to the buildings. The Contractor's personnel shall be required to obtain perimeter badges from the Office of Security when performing snow removal services around the buildings.

1.6.8 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use under this Contract. This Contract does not require access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall not be subjects of background investigations conducted by BEP’s Office of Personnel Security, prior to the start of work under this Contract; however, the Contractor's personnel shall be required to obtain perimeter badges from the Office of Security when performing snow removal services around the buildings and must maintain the necessary level of security for the life of the contract.

1.6.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key controls that shall be included in the Quality Control Plan. Such procedures shall include the turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost deducted from the monthly payment due the Contractor The Contractor shall prohibit the use of Government-issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.10 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan

1.6.11 Special Qualification: Government shall not exercise any supervision or control over the training or qualification of contract.

Such contract service providers shall be accountable solely to the contractor, who, in turn, is responsible to the Government

1.6.12 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, Contracting Officer Representative, Representative from the Bureau’s Central Police Communication Center, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will appraise the contractor of how the Government views the contractor's performance, and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.13 Contracting Officer Representative (COR): The COR will be identified by a separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate the availability of government furnished property; and provide site entry of the Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially concerning changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available 24 hours a day, Monday through Sunday. In addition, the contractor shall supply the names of the trained supervisors who oversee the work crews. In addition, supervisors in charge of this contract shall provide the contact information to the Government’s Contracting Officer and the Contracting Officer Representative.

Contract manager and supervisors shall be responsible for the scheduling and execution of the work.

1.6.15 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer before the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.16 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.17 Contractor Travel: not applicable

1.6.18 Other direct Costs: not applicable

1.6.19 Data Rights: not applicable

1.6.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.21 Phase-in/Phase-out Period: not applicable

PART 2

DEFINITIONS AND ACRONYMS

2.1 Definitions:

2.1.1 Contract Administrator: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term in this contract refers to the prime.

2.1.3 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such an appointment shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel: Contractor personnel who are evaluated in a source selection process and who may be required to be used in the performance of a contract by the Key Personnel listed in the contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP): An organized, written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control: All necessary measures shall be taken by the Contractor to ensure that the quality of a product or service meets contract requirements.

2.1.14 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.3 Utilities: None applicable

3.4 Equipment: None applicable

3.5 Material: None applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, and materials required to perform snow removal services under this contract in accordance with Section 1.1 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3 Materials: The Contractor shall furnish all supplies and materials. Since sand cannot be used on stone surfaces, the surfaces should be pre-treated with magnesium chloride or propylene glycol before the snowfall or freezing precipitation occurs. To ensure the safe and effective removal of ice and snow from the premises, only specific materials are approved for use. These include magnesium chloride, calcium chloride, urea, propylene glycol, and sand or cinders. These substances help maintain traction and prevent hazardous conditions during winter weather. However, special care must be taken when treating steps, landings, and any stonework areas near the buildings. In these locations, only magnesium chloride and propylene glycol should be applied. Sand and abrasives, while useful on other surfaces, should be avoided here, as they can cause damage to delicate stone or masonry surfaces over time. This policy helps ensure both safety and the preservation of building infrastructure during the winter months.

4.4 Equipment: The Contractor shall provide all snow removal equipment to include equipment capable of handling heavy snowfall if required. Front-end loaders or similar heavy-duty equipment must be available for clearing the Bureau of Engraving and Printing's truck entrance driveways in the event of heavy snowstorms.

PART 5 SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Snow and Ice removal service in accordance with accepted commercial practices, at the Bureau of Engraving and Printing (BEP) main and annex facilities, BEP operations require the removal of snow or the spreading of chemicals to allow the sidewalks, steps, building driveways, emergency exits, and handicapped ramps to be traversed safely. The contractor shall clear and treat all surfaces for snow and ice within the scope of the contract to provide safe access and egress from the facility. Small quantities of snow may be pushed away from the sidewalks, steps, driveways, and parking areas as long as it does not block these areas. If greater accumulations occur such that snow cannot be pushed away without impeding on sidewalks, steps, driveways, and parking areas, it shall be removed from the premises. The Office of Facility Support is authorized to direct the removal of snow from the premises that cannot be pushed away without impediment. All walkways, driveways, and parking areas shall be reasonably clear of ice and snow and safely usable.

5.2 Chemical Treatment: The contractor shall submit surface treating materials SDSs for review and approval. Only magnesium chloride and propylene glycol shall be used on the steps, landings, and any other stonework of the buildings. Sand and abrasives shall not be used in these areas. Applying magnesium chloride and/or propylene glycol after snowfall and clearings may be insufficient to melt residual ice or snow in a timely manner. Sand cannot be used on stone surfaces; the surfaces should be pre-treated with magnesium chloride or propylene glycol before the snowfall or freezing precipitation occurs.

5.3 Icy Conditions: Under icy conditions, or wintry mix conditions, with or without any snow accumulation, calcium chloride, Magnesium chloride, urea, propylene glycol, sand, cinders, or other materials shall be used to melt ice and prevent pedestrians from slipping.

5.4 Three Inches or Less: For accumulations of three inches or less, where snowfall is three Inches or less, ensure removal of and the prevention of any ice buildup from the melting and subsequent freezing of the snow. Snow shall be cleared from sidewalks, steps, driveways, and parking areas.

5.5 Three to Six Inches: For accumulations of three to six Inches, where snowfall is between three to six Inches, ensure removal of snow and the prevention of any ice buildup from the melting and subsequent freezing of the snow. If snow cannot be pushed away to allow unimpeded access to sidewalks, steps, driveways, and parking areas, it shall be removed from the premises as required.

5.6 Six to Ten Inches: For accumulations of six to ten inches, where snowfall is six to ten inches, assure removal of snow and the prevention of any ice buildup from the melting and subsequent freezing of the snow. If snow cannot be pushed away and allow unimpeded access to sidewalks, steps, driveways, and parking areas, it shall be removed from the premises as required.

5.7 Ten Inches or More: For accumulations of ten inches or more, where snowfall is ten inches or more, ensure removal of snow and the prevention of any ice buildup from melting and subsequent freezing of the snow. Large enough quantities of snow that cannot be cleared from the sidewalks, steps, driveways, and parking areas as a result of repeated or large accumulations shall be removed from the premises.

5.8 Continuing Snow: If the snowfall continues and accumulates more than an additional 3 inches, the Contractor shall make another pass of snow removal equipment to prevent pedestrians from slipping. This process shall be repeated until the snowfall accumulation diminishes.

5.9 Snow Removal and Hauling from BEP: Large quantities of snow such that it cannot be cleared from the sidewalks, steps, driveways, and parking areas as a result of repeated or large accumulations shall be removed from the premises. The Government may require the snow to be plowed from all sidewalks, parking lots, concrete walkways, steps, and building entrances, and then loaded onto trucks and hauled off the BEP premises to a location determined by the Contractor.

5.10 Access: Care shall be taken to maintain clear and unobstructed paths in the following areas from snow or snow removal activities.

5.11 Crosswalks: Access shall be maintained through crosswalks for handicapped and non-handicapped personnel.

5.12 Emergency Exits: Emergency exits shall not be blocked by snow or snow removal activities.

5.13 Wheelchair Ramps: Wheelchair ramps shall be clear of all snow and ice.

5.14. Snow and Ice Removal Authorization, Measurement, and Payment Terms

5.14.1 Emergency Service: All snow and ice removal services shall be performed only with prior authorization from the CO or Contracting Officer’s Representative (COR). The Contractor must obtain written or documented verbal pre-approval from the COR no less than three (3) hours before arrival on site for any sudden snow accumulation that requires snow removal, ice removal, or pre-treatment activity. Services performed without such pre-approval shall not be eligible for payment.

5.14.2 Forecasted Snow accumulation measurements: service authorization shall be determined in accordance with the official National Weather Service (NWS) reported snowfall totals for Ronald Reagan Washington National Airport (DCA). No alternative measurement sources shall be accepted unless expressly approved in writing by the CO. The Contractor shall commence snow and ice removal operations only upon receipt of a 24-hour formal notification (call-out) from the Contracting Officer (CO) or the Contracting Officer’s Representative (COR). The Government assumes sole responsibility for determining the necessity of services. The Contractor shall not be held responsible for any performance delays or site conditions resulting from the Government's decision not to issue a call-out. The Government is responsible for monitoring site conditions and initiating service requests.

5.14.3 Invoicing: Invoices submitted for payment shall be in accordance with section 5 of PWS outlining actual service performed during all snow and ice removal activities with the predetermined associated cost. The Government will not pay for standby time, estimated services, unperformed work, or any services that have not been pre-approved by the Contracting Officer's Representative (COR). Each invoice must be accompanied by acceptable documentation, which includes the date, time, and scope of work completed.

5.15 Response Times:

5.15.1 Snow Removal Response Time: Snow removal crews shall respond promptly after being notified by the Contracting Officer Representative, or the Central Police Operation Center, regardless of whether the day is a weekend or a scheduled holiday. Under this contract, the Bureau’s Central Police Communication Center have the authority to contact the contractor to conduct snow removal services during the annual year-end shutdown and snowstorms, when federal offices in the Washington, DC area have been declared closed for normal due to inclement weather by the Office of Personnel Management (OPM), the Bureau’s Central Police Communication Center will also notify the Contracting Officer and the Contracting Officer Representative via e-mail the contact with the contractor.

5.15.2 Non -Snow Removal Response Time: The Contractor shall return phone calls from the Contracting Officer, Contract Administrator, or the Contracting Officer Representative, within twenty-four hours, excluding recognized federal holidays and weekends.

5.15.3 Prioritization: Work shall be prioritized according to the attached drawings for primary and secondary clearing priorities.

5.15.4 Obstructions: When cars obstruct snow and/or ice removal on Bureau property, the Contractor shall contact the Bureau's Central Police Communication at (202) 874-1234 for assistance. The Bureau's Police Operations Center will decide to relocate cars to allow the Contractor to perform their work.

5.15.5 Security Compliance: The Contractor's employees shall follow any requests made by any member of BEP's Office of Security with the Contracting Officer Representative's approval.

5.15.6 Post‑Award Monthly Workforce Report (Recurring Deliverable). Contractors shall submit the workforce report using the template at Attachment 2 of the Treasury APU 26-01 with each invoice submitted.

a.) Monthly Prime Contractor Certification. Contractors shall include with each monthly workforce report a certification signed by an authorized company officer affirming that, based on current performance data, the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting period. This information shall be used by the CO to verify compliance throughout performance.

b.) Protection of PII and Use of Unique Identifier. The monthly report adds limited personally identifiable information (PII) fields (last name, first name, employer name) solely for workforce accountability and access management. To uniquely identify individuals without collecting Social Security Numbers (SSNs), the report shall use a unique identifier to represent the Personal Identity Verification (PIV) card identifier or agency-assigned equivalent. Contractors shall safeguard all PII consistent with agency policy and OMB requirements; encrypt report files at rest and in transit; mark them “CUI//SP-PRVCY;” and limit distribution to the CO, Contracting Officer’s Representative (COR), and designated security and human resource officials.

c.) Timing of Deliverables. The monthly workforce report template (Attachment 2 of Treasury APU 26-01) is required post‑award monthly with each invoice submitted through the life of the contract/order. A certified report is due within five business days after the end of each monthly billing cycle.

d.) Additional Information. PRIVACY & SECURITY CONTROLS: Contractors shall limit the monthly report to the fields specified above; do not include SSNs, dates of birth, home addresses, or other unnecessary PII. Reports containing PII must be encrypted, access‑controlled, and transmitted via approved secure channels. Mark files “CUI//SP-PRVCY.” Limit distribution of files with PII to the Chief Operating Officer, Chief Financial Officer, CO, COR, and designated security and human resources officials. Any suspected or confirmed breach must be reported immediately to the CO and agency privacy/security officials in accordance with OMB Memorandum M‑17‑12 and bureau procedures.

PART 6 APPLICABLE PUBLICATIONS

6.1 Contractor shall comply with BEP Environmental, Safety, and Health Requirements: Contractor Requirements: 75D.07.004.

6.2 Contractor shall comply with District of Columbia Municipal Regulations governing the removal of snow and ice.

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

Technical Exhibit 1 – Snow clearing areas Technical Exhibit 2 – Deliverables Technical Exhibit 3 – Performance Requirement Summary

Attachment 1 – Snow Clearance Area Drawings Attachment 2 - Contractor Requirements: 75D.07.004.

TECHNICAL EXHIBIT 1 – SNOW CLEARING AREAS

Care shall be taken to keep the wheelchair ramps clear of snow, as noted in the paragraph. 5.2.3: wheelchair ramp up to the 14th Street entrance of the Annex Building, curbside wheelchair ramps at all four corners of the main and annex buildings. The wheelchair ramp for the shuttle stops and handicapped drop-off zone at the south side of the Annex Building. The curbside wheelchair ramp at the northeast corner of the Main Building is at the crosswalk across 14th Street.

Emergency exits: specifically, driveway "B" Wing and the power plant, and the east end of all four wings of the Main Building, and the one at the south end of the main building shall remain clear.

There is no maximum time for a snowfall event, but a snow event is not considered to have begun unless twenty-four(24) hours have lapsed from the end of the previous snowfall.

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical Exhibit lists any reports or documentation that are required as deliverables to include the frequency of copies, medium/format, and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

CO/COR

PDF/ MS

Word/Email

Microsoft Word

(or higher) format

CO/COR

Physical

Completion

Regulatory period, frequency determined by snowfall

Post‑Award Monthly Workforce Report IAW Para 5.12

Microsoft Word 2003 (or higher) format COR via Invoice Processing Platform (IPP)

TECHNICAL EXHIBIT 3 – PERFORMANCE REQUIREMENT SUMMARY

ATTACHMENT 1 – SNOW CLEARANCE AREA DRAWINGS

ATTACHMENT 2 - EHS CONTRACTOR REQUIREMENT

1.0 Purpose:

To define standardized environmental health and safety related requirements that may be used to specify contract requirements for contractor personnel working at DCF.

2.0 Scope:

Applies to the BEP’s Washington DC Facility when EHS Contractor Requirements 75D-07.0-04 is specified as a contract requirement.

Note: In the event of a conflict between this boilerplate and the contract in which it is included, this boilerplate shall take precedence, unless the contract expressly states that its provisions supersede certain terms and provisions of this boilerplate.

3.0 Roles and Responsibility:

3.1 The EMS Facility Management Representative is responsible for:

· Communicating with OEHS Program Managers to assure that boiler- plate specifications are kept up to date.

3.2 CORs are responsible for:

· Communicating the specifications of this procedure to contractors (as applicable).

· Communicating with the EMS Facility Management Representative when these boilerplate requirements need to be changed.

3.3 Contractor Personnel are responsible for:

· Following these requirements.

· Communicating with their COR when there is uncertainty about these specifications.

4.0 Specifications:

4.1. General

4.1.1 Contracted services must be performed in a manner consistent with the Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy, applicable EHS laws, regulations and other applicable requirements, codes and standards. Codes and standards are listed in section 5.0 References. In the event of conflict between adopted standards and codes, the more stringent requirement is to be applied (Note: see exception in Fire Protection 4.8.1).

In accordance with FAR Subpart 23.301, the contractor is responsible to notify buyers of Hazardous Material Identification and Material Safety Data. Further, FAR Subpart 23.302(a) mandates that the Occupational Safety and Health Administration (OSHA) to issue and administer regulations to require Government offices to apprise employees of hazards, emergency treatment and precautions. The Hazardous Material Data or Safety Data Sheets (SDS), as stated in FAR Subpart 23.302(c), are required by offeror prior to successful contract awards. These procedures are beneficial for the safety and health of BEP and contractor personnel while working on site.

4.1.2 Office of Environmental Health and Safety (OEHS) conducts unannounced inspections throughout BEP work spaces including construction sites. OEHS maintains the right to stop any work where it perceives an immediate and serious threat to contractors, BEP employees, or the general public. Inspection findings will be forwarded to the Contracting Officer (CO), Contracting Officer Representative (COR) and the OEHS Chief. If situations of non-compliance with the contractor’s health and safety plan or BEP health and safety requirements are noted, OEHS personnel will immediately bring them to the attention of the CO and/or COR and follow-up in writing within three days.

4.2 Training for Contractors working on-site

4.2.1 All contractor personnel who are issued personal BEP badges or perimeter badges must complete the following training before working unescorted.

a) Emergency Management Systems (EMS) Awareness Training (approx. 15 minutes)

b) Emergency Action and Fire Prevention Plan (EAFPP) Training (approx. 45 minutes).

4.2.2 All contractor personnel shall possess and maintain current certifications and training, required by OSHA, Department of Transportation (DOT), Department of the Treasury, trade unions, and any other applicable bodies, related to their duties at BEP.

4.3 Required plans and information:

In addition to any contract-specific documents required by the COR, the contractor shall submit the following plans and information to BEP for review. Plans and information submitted must be approved prior to notice to proceed:

Safety &Fire Prevention Plan: The contractor shall submit a project- specific Safety & Fire Prevention Plan demonstrating that the contractor understands the relevant safety, health, and fire prevention requirements necessary for the project.

The plan must list:

a) engineering controls;

b) administrative controls;

c) personal protective equipment to be used;

d) volume and number of flammable and combustible liquids used during the project; and

e) how and where combustible liquids will be stored.

4.3.2 Safety Data Sheets (SDS): In accordance with FAR Subpart 23.302(c), for each chemical-based product intended for use, the contractor shall submit an SDS to the COR for OEHS review at least two weeks prior to use of such products 75D-07.0-01 EHS Review. If a product’s SDS already exists in the BEP’s SDS database, it is considered approved and does not need to be re-reviewed. When submitting material for review, the Contractor shall take into account 75D-07.0-07 Restricted Materials for DCF.

4.3.3 Waste Management Plan:

The Contractor, COR and OEHS staff shall discuss and review the following prior to the preconstruction meeting:

a) construction waste management strategy;

b) procedures, schedules, specific requirements for waste materials recycling, disposal and coordination;

c) interface between the Contractor and other construction activities; and

d) compliance with Executive Order 13693, mandating the recycling of 50% of non-hazardous construction waste.

4.4 Recordkeeping and record availability

4.4.1 Environmental records shall be made available for review, upon request, during the contract period. A copy of all environmental records will be provided to the COR as part of the punch list at the conclusion of the contract. As applicable, these records shall include, but are not limited to:

a) employee Resource Conservation and Recovery Act (RCRA) training records;

b) records associated with monitoring/measurement of EHS controls; and

c) spill reports.

4.5 Internal work permits issued by BEP

When applicable, the following BEP permitting procedures are required for contractor activities:

4.5.1 Cutting, Welding, Burning, Fire Suppression/Alarm Outage Permit (DCF BEP Form 9901): If the project requires cutting, welding, burning or fire suppression system/alarm outages, a permit must be obtained by the Contractor from the DCF Contract Coordinator at least 48 hours prior to starting the operation. This includes sprinkler outages, work involving Fire Management System input and output devices, etc. The Contractor is expected to follow safe welding and burning procedures which shall include, but are not limited to:

a) maintaining a proper fire watch;

b) removing or shielding all flammable and combustible materials; and

c) providing a shield around the actual process to contain sparks and to shield other persons in the area from the electrical arc.

4.5.2 Construction Permit: The contracting officer shall insert the clause at FAR Subpart 52.223-3, Hazardous Material Identification and Safety Data, in solicitations and contracts if the contract will require the delivery of hazardous materials as defined in FAR Subpart 23.301. Further, the Contract Coordinator shall initiate issuance of a Construction Permit from OEHS seven calendar days prior to the start of construction/demolition activities at BEP. OEHS will evaluate the Contractor’s Safety and Fire Prevention Plan (see 4.3.1 above) and, if acceptable, issue a construction permit which describes the requirements necessary to conduct the work, 75D-04.0-08 Construction Safety Permit). The Contractor is responsible for providing all specified controls and meeting all operational requirements specified in the permit.

4.5.3 Confined Space Permits: The contractor shall initiate/coordinate issuance of a confined space permit in advance of a scheduled entrance seven calendar days prior to the start of work in a confined space. Where applicable, OEHS will conduct a hazard evaluation and issue a confined space entry permit. The permit will list all of the requirements needed to safely enter the space. The Contractor will be provided a copy of the permit. The Contractor is responsible for providing all of the necessary equipment required to safely enter a confined space including atmospheric testing monitors, appropriate respiratory protection and other necessary personal protective equipment as required by OSHA and 5 September 2025 specified in the permit. The Contractor is also responsible for certifying that their employees (entrants, attendants, and rescue team) are properly trained in all aspects of permit-required confined space entry. The Contractor must adhere to all other requirements of the Facility’s Confined Space Permit.

4.6 External permits obtained by the contractor

4.6.1 Environmental Reviews for Building Permit: Construction and demolition activities require a building permit and various levels of associated environmental review approvals (environmental intake forms, environmental impact screening form and environmental impact statements) from the Local Building and Land Regulation Administration (BLRA). The COR will coordinate with OEHS and the Contractor to obtain authorizations, permits, and review forms. Work may commence only after the contractor provides the BEP with the applicable building permits and authorizations.

4.6.2 Air Permit to Construct: Site preparation activities, installation/use of certain equipment and/or air emissions and air pollution control devices may require air permits to construct from the District Department of Health, Environmental Health Administration (EHA), and Air Quality Division (AQD). The COR will coordinate with OEHS and the Contractor to obtain these authorizations. Work may commence only after the contractor provides the BEP with the applicable building permits and authorizations.

4.6.3 Air Emissions: The Contractor will not cause any air emissions that would be subject to environmental permitting or control requirements. The Contractor shall control emissions from activities on-site in accordance with the District of Columbia requirements (see section 5.0 for references).

4.6.4 Wastewater Discharge Permit: Site preparations and/or installations for/of new equipment may require modifications to the Bureau Industrial Wastewater Discharge Permit. Prior to any processes being put in place that will cause a change in the volume or characteristics of the Bureau wastewater discharge; the process shall be reported to the COR, who will seek direction from the OEHS/ Wastewater Program Manager.

4.6.5 Storm water: The BEP is covered under the Storm Water Construction General Permit…