Performance Work Statement PWS SCBA Bottle Filling Station 1-30-2025.docx

Performance Work Statement For 439th Contracting Flight New Self-Contained Breathing Apparatus Bottle Filling Station

1.0 OBJECTIVE. This Performance Work Statement (PWS) provides for the acquisition of a new Self-Contained Breathing Apparatus (SCBA) bottle filling station for the fire department’s SCBA bottles used in SCBA air packs for fire suppression and all hazardous job-related duties.

The Fire Department needs a new SCBA air bottle filling station and compressor. The current SCBA systems were installed in 2008 and are no longer manufactured by BAUER. When required, the repair parts for this model are no longer manufactured. If the machine were to be down for service/repairs, parts needed are no longer available. In the event of real-world emergencies and Department training, the Fire Department would not be able to fill SCBA bottles limiting our service to the base to less than one (1) hour of working airtime. That would be a catastrophic effect to the mission, base personnel, and firefighters. Without the use of a SCBA, firefighters would be overexposed to irritants, chemical asphyxiants, and carcinogens.

2.0. REQUIREMENTS:

2.1. General Requirements: Performance Work Statement (PWS) for a New SCBA Bottle Filling Station:

1. Scope of Work: The Contractor shall supply and install a new SCBA Bottle Filling Station capable of refilling, inspecting, and testing SCBA cylinders used by our firefighting team. The Contractor shall ensure that the filling station adheres to relevant safety standards, regulations, and industry best practices, with the following additional requirements:

2. Installation: a. Site Preparation: The Contractor shall prepare the site for installation, ensuring all necessary utilities, flooring, and structural support are in place. b. Modular Installation: The filling station shall be modular in design to allow for efficient installation, reconfiguration, and future expansion. Installation of the SCBA filing station shall be performed by a certified technician.

3. Calibration: a. Calibration Procedures: The Contractor shall provide detailed procedures and schedules for the calibration of the filling station, ensuring it remains accurate and reliable.

4. Air Quality Test: a. Compressor Intake Air: The Contractor shall provide an air quality test option that will regularly test and verify the compressor intake air, ensuring that it meets or exceeds NFPA 1989-compliant air quality standards.

5. Have an electronic carbon monoxide monitoring feature.

6. Training: a. Comprehensive Training: The Contractor shall provide comprehensive training for our personnel on the safe, efficient, and proper use of the filling station equipment.

7. NFPA Compliant Fill Log Installation: a. Fill Log Requirements: The Contractor shall install a fill log system that is NFPA-compliant, providing accurate record-keeping for all cylinders during the filling process.

8. Remote Fill Hose Connection: a. Remote Hose Connection: The filling station shall be equipped with a remote fill hose connection, allowing for the filling of cylinders outside the station area, thereby increasing our operational efficiency and versatility.

9. RFID Tags: a. RFID Tracking: The Contractor shall integrate RFID tags into the filling station equipment, allowing personnel to easily track the status and maintenance history of SCBA cylinders.

10. B-Virus Free Air Intake System: a. Air Intake System: The Contractor shall provide an air intake system that ensures no bacterial contaminants, including but not limited to the B-Virus, enter the compressor intake or impact the quality of the air delivered to the SCBA cylinders.

11. Size of Unit: The size of unit, to be able to fit in the appropriate space in the room, needs to be 101”x 38”x 78”.

12. Must be able to fill at least 3, 4500 PSI, 60-minute SCBA bottles simultaneously, have an auto cascade system rated at least 6000 PSI, and accommodate a 13-26 SCFM charge rate.

13. Removal of existing unit and compressor including disposal and cleanup of worksite.

14. Service/Warranty: The Contractor shall be able to provide a 24-hour repair service in the event of machine malfunction per applicable warranty.

By adhering to these requirements, the Contractor shall deliver an efficient and reliable SCBA Bottle Filling Station, enhancing our organization's ability to respond effectively to emergencies and maintain the safety of our firefighting team.

2.1.1. Base Support Requirements. The contractor shall identify in their proposal any base support requirements (for example, laydown and storage areas) necessary to complete this project. The contractor shall submit any request for Government support within the proposal. Changes shall be requested in writing to the 439 CONF Contracting Officer.

2.1.2. Project Residue. All residues from this project shall be disposed of off base and IAW Federal, local, and base environmental laws and regulations. The base has facilities for the recycling of cardboard and certain plastics.

2.1.4. Base security requirements.

2.1.4.1. Escorts. Escorts may be required for contractors at certain areas of the base and facilities. The government shall provide escorts as required. The Contractor shall provide at least a 48 hour notice when requesting access requiring an escort. Due to specific mission requirements inherent in the nature of controlled or restricted areas, the Government may direct the contractor to leave a controlled or restricted area at any time.

2.1.4.2. Contractor Consent to Background Checks. The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System.

2.1.4.3. Visit Request Letter. Contractor shall submit a 439 AW Form 1 - Bids Identification Credential seven calendar days prior to required base access to 439 CONS in accordance with AFFARS 5352.242-9000 (Contractor access to Air Force installations).

2.1.5. Safety. The Contractor shall be responsible for complying with all local, state, and federal safety guidelines.

2.1.5.1. Site Coordination. The Contractor shall meet with the base safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation.

2.1.5.2. Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

2.1.5.3. Work Area(s). At day’s end, the contractor shall remove all debris and surplus materials from the work place. Under no circumstances will any equipment or materials be left unattended at any time.

3.0. DESCRIPTION OF SERVICES. As defined in this Performance Work Statement except for those items specified as government furnished equipment (GFE) and services the contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform to the requirements of this contract.

4.0. MANAGEMENT.

4.3. Project Manager (PM). The Contractor shall provide a PM and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the PM’s/alternate’s range of authority to act for the Contractor relating to daily contract operations.

Contractor shall provide a list of phone numbers and email addresses the government may use to contact contractor.

4.4. Project Site Point of Contact (POC). The Contractor shall designate a POC and alternate(s) who shall be on site during duty hours until project completion. The Site POC shall be the interface with the Government for all work site communications pertaining to contract performance. The PM and Site POC may be the same person.

4.4.1. Quality Control.

4.4.2. Quality Control Personnel. The Contractor shall provide Quality Control Personnel for the entire life of the project. The Quality Control Personnel shall assist the Government representative in performing random spot checks and acceptance. The Quality Control Personnel shall be responsible for identifying outside plant deficiencies and/or discrepancies throughout the life of the project until the date of final acceptance. The Quality Control Personnel and Site POC may be the same person. A daily report (soft copy) shall be submitted to the government indicating project progress/statuses and listings any deficiencies/discrepancies found and recommended corrected actions.

4.4.3. Quality Control Program. The Contractor shall establish, operate, and maintain a highly effective and open quality control program for all services provided under this PWS. The Government will rely upon Contractor documentation for all services performed subject to periodic review and validation. The Contractor shall retain Quality Control documentation on site in an orderly manner and make it available for Government review if requested.

4.5.1. Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.6. Compliance. The contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements.

4.7. Environmental Management. The contractor and their subcontractors shall comply with the most stringent environmental federal, state, and local laws and regulations, Air Force policies, instructions, and plans. The federal government is not exempt from compliance with environmental regulations.

4.7.1. Hazardous Materials, Environmental and Other Local Requirements. The Contractor shall meet with appropriate local environmental and civil engineering offices prior to the commencement of work.

4.7.2. Disposal/Reporting. The Contractor shall comply with local procedures concerning the use, disposal, or reporting of hazardous materials. All excess materials and residues from this project (any excess or contaminated soil, asphalt, or concrete, etc.) shall be disposed of off base and IAW Federal and Local environmental laws and regulations.

4.7.3. Hazardous Material Identification. The Contractor shall submit Material Safety Data Sheets (MSDS) IAW FAR Clause 52.223-3 for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the MSDS(s) with the Base Environmental Management Office (BEMO) prior to using hazardous material.

4.8. Final Project Walk-Through and Acceptance. The contractor shall schedule a final project walk-through of all work completed prior to close out with the Government Project Manager. This should be scheduled at least 72 hours prior to the event. Contractor will perform testing and inspections of solution to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. Contractor will conduct on-site testing in accordance with the Original Equipment Manufacturer (OEM) installation manuals, practices, and the appropriate vendor’s test procedures. The testing will ensure the cabling is fully functional and meets the user requirements. The Site POC will be on-site during the entire testing procedure.

Post install audits will verify that all cutover acceptance testing has been performed satisfactorily in accordance with the standard practices and identify those tests, if any, which have not been successfully completed and will be re-tested prior to acceptance.

Testing will be performed in two steps:

1. Position testing (all equipment assembled and operating correctly)

2. Operational testing (real world).

Contractor will provide a logical test process that minimizes interruptions and avoids sustained downtime and presents a contingency procedure to be implemented in the event of systems failure during testing.

The test results will be reviewed upon test completion, and a Government POC will sign the system test acceptance upon complete satisfaction that the system has passed all the required test procedures. Test results will be included with the as-built documentation.

4.9. Performance.

4.9.1. Period of Performance. The period of performance is 90 days from contract award.

4.9.2. Place of Performance. The place of performance is Westover ARB, 100 Jenkins Street, Chicopee MA 01022-1537 United States

4.9.3. Hours of Work. The Contractor shall routinely work during normal operating hours of the site, Monday through Friday, excluding federal holidays. Work hours are normally 0730 to 1630, Monday through Friday. However, differing schedules must be coordinated/approved with the 439 CONF Contracting Officer, with at least one work day of advance notice, provided it results in no change in contract price or contract period of performance.

4.9.4. Recognized Holidays. The following are Federally Recognized Holidays. No work will be conducted on these holidays without the approval of the Government in advance;

New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day

5.0. DELIVERABLES.

5.1. List of Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this contract. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:

5.1.1. Project In-Brief. The contractor will conduct an in-brief with the site POCs and respond to any questions in regards to the

5.1.4. System Installation Plan (SIP) / Project Support Agreement (PSA). Contractor will submit a System Installation Plan (SIP) / Project Support Agreement (PSA) no later than thirty (30) days prior to project installation. The SIP/PSA will be approved by the base prior to the start of any onsite work. The system will be installed with little or no disruption to existing services. Any disruption of service will be coordinated with the Government.

6.0. GOVERNMENT FURNISHED EQUIPMENT (GFE), ITEMS, AND SERVICES.

6.1. Base Support. Base support shall be provided by the Government to the Contractor in accordance with the terms of this contract.

6.1. All Government property in the possession of the Contractor, provided through this section, shall be used and managed in accordance with the Government Property clauses. The contractor will ensure that any damages incurred during the execution of this project will be repaired at the contractor’s expense.

6.1.2. Unless otherwise stipulated below, support shall be provided on a no-charge-for-use basis, and the value shall be a part of the Government's contract consideration.

6.1.3. The Contractor agrees to immediately report inadequacies, defective Government-Furnished Property (GFP), or non-availability of support stipulated by the contract schedule, together with a recommended plan for obtaining the required support within 30 calendar days after contract award. The Government agrees to determine (within 10 workdays) the validity and extent of the involved requirement and the method by which it shall be fulfilled (e.g., purchase, rental, lease, GFP, etc.). Additionally, the Contractor (or authorized representative) shall not purchase, or otherwise furnish any base support requirement provided by the clause (or authorize others to do so), without prior written approval of the Contracting Officer regarding the price, terms, and conditions of the proposed purchase, or approval of other arrangements.

6.1.4. Government Support.

6.1.4.2. Utilities. Electricity, water, sewage, heating and air conditioning for Government- provided space and facilities.

6.1.4.5. Security Police. General on-base security police service. Appropriate telephone numbers will be furnished by the Government.

6.1.4.6. Emergency Medical Service. Emergency medical treatment for Contractor personnel while they are performing duties associated with the contract. Contractor shall reimburse the Government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate as appropriate.

6.1.4.7. Forms and Publications. Government forms and publications required by the contract to perform the work required by the contract.

6.1.4.8. Base Civil Engineers. Fire prevention, inspection, and maintenance of Government- Furnished fire systems and extinguishers.

6.1.4.9. Parking. Space is available for common vehicles.

7.0 REGULATORY GUIDANCE, POLICY, ETC.

7.1. The Contractor shall comply with all federal laws, codes, regulations, and statutes applicable to performance of this contract. It is the Contractor's responsibility to obtain and adhere to all applicable state and federal standards.

7.2. The contractor shall comply with all base installation standards. The contractor shall comply with all commercial codes and standards to include the following:

Government/Military Standards.