Performance Work Statement (PWS)_Roman Catholic Priest SVC.pdf

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest Fort Buchanan, Puerto Rico

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide a Catholic Sunday mass, sacraments, and confessions for the Catholic congregation of Fort Buchanan Garrison (FBG) Chapel at Fort Buchanan, Puerto Rico.

1.2 Background: The services of a Catholic Priest for Fort Buchanan Garrison Chapel falls under the USAG Fort Buchanan Chaplain’s Religious Support Program as defined in the Commander’s Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religious preference which is a statutory requirement under USC Title 10. Catholic Mass and sacramental rites are Statutory (Title 10) Essential Elements of Religion. As a non-personal services Contractor, the Catholic Priest is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. This includes one base year of 12 month and 4 option years of 12 month each not to exceed 5 years and 6 months if FAR52.217-8 OPTION TO EXTEND SERVICES is exercise. The Contractor shall perform as specified in this Contract. See also Paragraph 1.1 Introduction.

1.4 Objectives: Services provided shall be conducted in accordance with Army Regulation (AR) 165-1 Army Chaplain Corps Activities. All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the Archdiocese for the Military Services, USA (AMS) (https://www.milarch.org/endorsement/), with faculties accepted or granted by the AMS Archbishop and in cooperation with the Government Catholic Priest or Government Point of Contact (POC). The Catholic Priest will provide regular and special Catholic mass, sacraments, and confessions to the Catholic congregation at Fort Buchanan Garrison (FBG) Chapel on every Sunday and Holy Days of Obligation and in emergency circumstances. The Contractor shall advise the Government Catholic Priest or Government POC as the Catholic subject matter expert (SME). The Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the AMS.

1.5 General Information:

1.5.1 4 Control Plan (QCP): The Contractor’s existing Quality Assurance System shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the documentation required to be deliver to the Government (e.g.

Schedules plan, reports, request, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submission.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays when services are scheduled unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth, June 19 Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: NOT APPLICABLE.

1.5.3.3 Catholic Holy Days of Obligation: Work shall be performed on Catholic Holy Days of Obligation.

All Saints Day November 1, 2019 Immaculate Conception December 8, 2019 Mary, Mother of God January 1, 2021 Ash Wednesday February 17, 2021 Holy Thursday April 1, 2021 Good Friday April 2, 2021 Easter Vigil April 3, 2021 Ascension of Jesus May 13, 2021

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: RESERVED.

1.5.4.3 Contractor Support Hours: The Contractor shall provide service during the Fort Buchanan Garrison (FBG) Chapel, building 183 is open. During normal duty hours (0800-1700, Monday through Friday) and during times of weekend religious services (0830-1300, Sunday), the facility will be unlocked. The facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times be available for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: RESERVED.

1.5.5 Training Holidays: Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at FBG Chapel, building 183 at Freedom’s Gateway, Fort Buchanan, PR, 00934.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract must comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures.

1.6.2 Personnel Security Clearance Requirements: RESERVED.

1.6.3 Installation Access: Access installations, buildings and controlled areas is limited to personnel who meet security criteria. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to the Ft. Buchanan installation and controlled areas. Contractor is required to pass a Background Check investigation to grant access to the base. Contractor is responsible to provide an original DD form 369 Police Record Check (latest version) signed no later than 3 days after contract award for processing. Any finding under the background check shall need to be address by the contractor and may deny access to Fort Buchanan. The Contractor shall be aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Approved access are provided annually. Once the Contracting Officer execute the Option Period a new DD Form 369 is required to renew the access for another year. Any background that comes with remarks needs to be address by the correspondent employee and resubmit for clearance. Failure to pass background check will denied access to Fort Buchanan automatically.

Waivers are not allowed under this section.

1.6.3.1 Installation Pass Log: RESERVED.

1.6.3.2 Individual Termination or Expiration of Employment: RESERVED.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor return the pass to the issuing office by close of business hours.

1.6.3.4 Common Access Cards (CAC): RESERVED.

1.6.4 Background Checks:: Army Directive 2014-23 “Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf . Contractor is responsible to provide an original DD form 369 Police Record Check (latest version) signed no later than 3 days after contract award for processing.

The Contractor personnel performing work under this contract is subject to the following process:

a. The Contractor personnel has contact with children under 18 years of age for performing work under this contract shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

b. Background checks will be initiated and paid for by the Government. The other cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

c. The following is a list of the required screenings per the Army Directive 2014-23.

(1) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three

(3) or more months or daily for a period of one (1) month or longer.

Required screening:

(a) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

(b) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

(c) CNACI – Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line of Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required before the contractor can start working under this contract. Individuals working under LOSS provisions must be conspicuously identified (Reference Enclosure 3, para 4.d.) and under constant supervision by an authorized and vetted individual, except as noted in Enclosure 3, para 4, d (4) (a-c)."

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 3 days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 3 days of receipt by the Contractor, identifying such with the appropriate contract number.

When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: NOT APPLICABLE.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program

(AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.7.1 Lost Keys: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be Contractor responsibility and shall be reinstated. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government shall be Contractor responsibility and shall be reinstated.

1.7.2 Use of Keys by Other than Contractor Personnel Prohibited: The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

Endorser of Archdiocese of Military Services (AMS), Contractor’s Bishop, Representative of the Contractor’s Religious Organization, and Senior Chaplain at Fort Buchanan Garrison Chapel.

a. Endorser of Archdiocese of Military Services (AMS): The bishop who is appointed by the Roman Catholic Church and recognized by the U.S. Army Chief of Chaplains Office.

b. Contractor’s Bishop: The bishop who is appointed and entrusted by the Roman Catholic Church as the head of a diocese or eparchy with the care of the local church. The contractor priest is under the bishop’s ecclesiastical and ritual jurisdiction.

c. Representative of the Contractor’s Religious Organization: The institution or group to which the contractor priest belong to under the Roman Catholic Church system.

d. Senior Chaplain at Fort Buchanan Garrison Chapel: The U.S. Army Chaplain who is in charge of Catholic religious support activities of USAG FBG.

1.10.1 Special Qualifications: The Contractor shall provide a resume indicating that Contractor is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the Archdiocese of Military Services (AMS) prior to contract start of performance. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor will comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA dated 01 August 2011, https://www.milarch.org/ams-priests-manual/minimum-requirements-for-the-pastoral-care-of-catholic-personnel/.

The Contractor MUST be proficient in the English & Spanish language for all Masses, verbal, and written communication.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.).

1.12 Contractor Travel: NOT APPLICABLE.

1.13 Other Direct Costs (ODCs): NOT APPLICABLE.

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: In the course of providing services, the contractor may come in contact with individuals seeking the assistance of Chaplains. The very fact that individuals are seeking assistance with family and or personnel issues is at minimum sensitive information. Complete confidentiality is paramount. The sharing of information about individuals or families seeking counseling assistance from chaplains with persons other than the POC for this contract or the chaplain involved is strictly prohibited. Disclosure of sensitive information regarding chaplain counseling appointments and individuals involved could result in immediate termination of the contract.

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Organizational Conflict of Interest (OCI): RESERVED.

1.18 Phase In /Phase Out Period: NOT USED.

1.19 Safety: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

1.19.1 Host Nation Safety Laws and Regulations: NOT USED

1.19.1.1 NOT USED

1.19.1.2 NOT USED

1.19.1.3 NOT USED

1.2 Environmental Compliance Plan and Program: Environmental plan is NOT REQUIRED.

1.21 Required Training: The following provides information on training requirements.

1.21.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel.

Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 5 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 5 days after completion of the training.

http://www.dimoc.mil/resources/limitations/

1.21.2 OPSEC Training:. Contractor personnel must complete the Level I OPSEC training within 30 calendar days after contract start date. If contract last for more than a year, all these personnel must complete annual OPSEC awareness training.

1.21.3 iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Training slides will be provided by the Contracting Officer Representative

(COR).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for the performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Privity of Contract – legal term noting that the contract cannot impose an obligation upon any party that is not part of the contract. Only contract participants have the right to claim or collect against damages incurred within contract relationship.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System

CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit

UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: NOT APPLICABLE.

3.2 Facilities: The Government will provide access to Fort Buchanan Garrison Chapel for worship services and sacraments. The Government will provide the chapel facilities, confessional rooms, meeting rooms, including space to prepare for worship (Sacristy). The Government will ensure that the Contractor has adequate access to commercial telephone lines to perform his duties. The Government will bear the costs of telephone use for the performance of direct services associated and outlined in this agreement. Government telephones shall only be used in the performance of services and shall not be used to make or accept personal calls. The Government will provide (as-required basis) workspace to include desk space, telephone, and IT support. The Government shall not provide an office dedicated solely for the Contractor’s use

(FAR 45.509-2).

3.3 Utilities: Government will provide Water and Electricity for premises used for the services to be performed under this requirement.

3.4 Equipment: The Government will provide all equipment necessary to conduct services. The Contractor may use ecclesiastical and liturgical items of equipment (e.g. vestments and ecclesiastical equipment) to conduct Catholic Worship Services, Sacraments, and Ministrations provided by the Military Chapel. The Government will not be held liable for loss, damage, theft, or maintenance of personal ecclesiastical equipment. The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

There will be no Government Furnished Equipment on this requirement. Government Equipment only will be used during services hours.

3.5 Special Tooling and Test Equipment: NOT APPLICABLE.

3.6 Materials: The Government will provide service-related supplies as requested through the COR, including supplies needed to conduct Mass, such as wine and communion wafers. The Contractor shall inform the COR of any worship service supply needs within 45 days after initial contract award.

3.7 Training: NOT REQUIRED.

3.8 Common Access Cards (CAC): NOT REQUIRED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Government will provide all equipment necessary as stated in 3.4 with stated restrictions.

4.2 Secret Facility Clearance: RESERVED.

4.3 Materials: RESERVED.

4.4 Vehicles and Equipment: RESERVED.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide Roman Catholic Sacramental Rites and Confessions for the Catholic congregation at FBG Chapel, building 183 at Freedom’s Gateway, Fort Buchanan, PR.

5.2 Tasks:

Tasks consist of the following:

5.2.1 Roman Rite Mass

5.2.1.1 Weekly Mass: The Contractor shall conduct masses on Sundays in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government POC.

a) The weekly mass shall begin at 1130 on Sundays.

b) The weekly mass shall include of Liturgy of the Word and Liturgy of the Eucharist at least.

5.2.1.2 Holy Day Mass: The Contractor shall conduct mass on days of Obligation in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government POC.

a) The Contractor shall provide special mass on the holy day of obligation.

5.2.1.3 Penance Service: The Contractor shall provide penance services normally lasting one hour.

a) The Contractor shall provide special mass during Lent and/or Advent Season.

5.2.2 Other Sacraments

5.2.2.1 Confession: The Contractor shall provide opportunity for confession at least once each week, scheduled by the Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

a) The Contractor shall provide opportunity for confession at least once each week.

5.2.2.2 Sacramental Ministry: The Contactor shall provide Emergency Ministries (to include pastoral care and counseling, hospital/home visitation, Sacraments for the sick, and funerals) when the Contractor is available and asked by the Government Priest or POC.

a) The Contractor shall provide Emergency Ministries in coordination with Government Priest or POC when the contractor is available.

5.2.3 Administration: The contractor shall provide liturgical planning for masses throughout the year to include homily themes and worship details.

a) The Contractor shall provide liturgical worship plan for the whole period of the contract.

5.3 Other Administration – Religious Education program

5.3.1 Catechesis, Baptism, Marriage Counsels: Contractor needs to ensure classes are held Catholic requirements and with the conformity listing maintained by the United States Conference of Roman Catholic Bishops (USCCB).

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 DoD Directive 64001 (Child Protection) and

6.1.14 DoDI 1402.5 Criminal History Background Checks on Individuals in Child Care Services

6.1.15 AD 2014-23 - Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs

6.1.16 AR 165-1 Army Chaplain Corps Activities

6.1.17 CM 2013-060 – IMCOM-Europe Guidance

6.1.18 10 USC § 1789 – Chaplain-Led Programs: Authorized Support

6.1.19 10 USC § 3073 – Chaplains

6.1.20 10 USC § 3547 – Duties: Chaplains; Assistance Required of Commanding Officers

6.1.21 FMR (Federal Management Regulation) 7000.14R: – 2013 edition

6.1.22 Department of Defense Directive 5400.11-R, DoD Privacy Program

6.1.23 DOD 5500.7-R - Joint Ethics Regulation

6.1.24 DoD Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services

6.1.25 FAR (Federal Acquisition Regulation) Parts 37 and 52

6.1.26 Joint Travel Regulations (Vol I and II now combined)

6.1.27 Army in Europe Regulation 715-9, Contractor Personnel in Germany—Technical Expert, Troop Care, and Analytical Support Personnel

6.1.28 Army Regulation 27-20, Claims

6.1.29 Army Regulation 608-10, Child Development Services

6.1.30 Defense Federal Acquisition Regulation Supplement, Program Guidance Instruction 225.7401, Defense Contractors Outside The United States

6.1.31 AMS Minimum Requirements for the Pastoral Care of Catholic Personnel

6.1.32 The General Instruction of the Roman Missal

6.1.33 Archdiocese of Military Service Priests’ Manual (as of 26 February 2009

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Technical Exhibit C– Estimated Workload Data

7.4 Technical Exhibit D- Service Locations and Times on Sundays

7.1 TECHNICAL EXHIBIT A

Performance Requirements Summary

Performance Requirement

Summary

Objective

Standard

Surveillance Method

Maximum Allowable

Deviation

Remedy Amount of Contract

Monthly Price

Basic Services. The contractor shall provide Catholic Religious Services at the Fort Buchanan, PR as part Religious Support Program.

Contractor shall celebrate weekly mass in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Roman Catholic Priest or Government POC.

The Contractor shall be available for

The Contractor must at all times maintain an adequate, qualified workforce for the uninterrupted performance of all tasks defined within the PWS without augmentation by Government personnel (active duty or civilian).

COR performs surveillance

IAW QASP.

Validated customer feedback

No Incidents per Month

An incident includes but is not limited to interruption in services which must be augmented by the Government, unable to provided Services, failing to attend services

0-1 Incident = Corrective Action Notice.

Sacrament of Reconciliation (confession) at least once each week, scheduled by the Government Roman Catholic Priest or Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

Trainings. Contractor shall comply with all required training and certifications within this PWS including AT Level, OPSEC, iWATCH, AMS endorsement, Etc.

The Contractor shall comply with the requirement within the timeframe established.

COR performs surveillance

IAW QASP.

Validated with certificate

Re-schedule hold payment for that month until training certificates are received.

Religious Education Program: Contractor shall ensure classes are held IAW Catholic requirements and with the conformity listing maintained by the United States Conference of Roman Catholic Bishops

(USCCB).

The Contractor meets contract performance

COR performs surveillance

IAW QASP.

Validated customer feedback

Update education plan as required and Re-schedule any class that is not in compliance

Action Notice

The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to

The Contractor provides holiday programs defined within the PWS without augmentation by Government

COR performs surveillance

IAW QASP.

Validated customer feedback

No Incidents per Month

0-1 Verbal notification

2-3 Incident = the services being performed personnel (active duty or civilian).

IAW 5.2 Special Events: Contractor shall comply with special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Roman Catholic Priest or Government

POC.

The Contractor shall be available for Emergency Anointing of the Sick as needed, in coordination with Government Roman Catholic Priest or Government POC.

The Contractor conducts rehearsal as defined within the PWS without augmentation by Government personnel (active duty or civilian).

COR performs surveillance

IAW QASP.

Validated customer feedback and

COR

coordination

No Incidents per Month

0-1 Verbal notification

2-3 Incident =

7.2 TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies Format Submit To

Anti-Terrorism (AT) Level-1 training

(IAW 1.21.1)

Within 30 days after Contract start date or 30 days after employment of new personnel and annually thereafter

1 E-mail COR and Contract Specialist

Operations Security (OPSEC) Training

(IAW 1.21.2)

Within 30 Days of employment and annually thereafter 1 E-mail COR and Contract

Specialist iWATCH Training

(IAW 1.21.3)

Within 30 Days of employment and annually thereafter 1 E-mail COR and Contract

Specialist

Service Log- Shall include type of services and quantity provided

Monthly NLT the last day of the month

Attached to

Invoice

COR and Contract Specialist

7.3 TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA

ITEM NAME History Data by Events

1 Sunday Mass 104 hours

2 Penance (IAW 5.2.1.3) 52 hours

3 Special Days 13 hours

4 Sacraments (IAW 5.2.2) 12 hours

5 Religious Education program (monitoring classes)

8 hours

6 Rites 12 hours

7 Liturgical Training 12 hours

8 Administrative Support 24 hours (2 hours per action)

Total hours 237

7.4 TECHNICAL EXHIBIT D

SERVICE LOCATIONS AND TIMES ON SUNDAYS

SERVICE CHAPEL START TIME END TIME

Protestant Post Chapel 9:30 AM 10:30 AM

Catholic Post Chapel 11:30 AM 12:30 AM

Special Services

Post Chapel or alternate To be determined (within the hours of operations specified in the 1.5.4

PWS)