Performance Work Statement PWS_HVAC.docx

Performance Work Statement for Service and Maintenance Contract for HVAC Armed Forces Recruiting Stations, College Park, MD, Laurel, MD, and Middletown, DE

06/24/2024

I. Introduction:

HVAC Contractor shall provide all necessary labor, equipment, and supplies required to perform services. All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry. Work to be performed by a certified Heating, Ventilation and Air Conditioning Specialist licensed in the state of the contract award four (4) times per year. Schedule as follows:

II. Work Task Description:

There are four (4) tasks as defined herein; tasks one through four shall be completed in succession at each location below. The Contractor must bid on all line items to be considered for award.

CLIN 0001, CLIN 1001 (Option Yr.), & CLIN 2001 Option Yr.)

7305 Baltimore Avenue, Ste. 302 College Park, MD 20740

CLIN 0002, CLIN 1002 (Option Yr.), & CLIN 2002 (Option Yr.)

805 Washington Boulevard, Suites F, G, & H, Laurel, MD 20723

CLIN 0003, CLIN 1003 (Option Yr.), & CLIN 2003 (Option Yr.)

705 North Broad St, Middletown, DE 19709

1. Spring AC Startup and Maintenance - Mid March Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

2. Cooling Season – One (1) Inspection per Season- Mid June Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

3. Fall Heat Startup and Maintenance- Mid September Inspect motors and all parts Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

4. Heating Season- 1 Inspection per Season – Mid December Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

III. Points of Contact:

Project Manager: Gloria Hawkins, email: gloria.s.hawkins@usace.army.mil, office phone: (410) 962-2003

Contract Officer: Nicole C. Brookes, email: nicole.c.brookes@usace.army.mil, office phone: (410) 962-2935

COR: Autumn Scott, email: autumn.j.scott@usace.army.mil, office number 410-962-3599, cell number 443-465-0010.

IV. Anti-Terrorism Operation Security Requirements:

1. Access and General Protection/Security Policy and Procedures. "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2. For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

4. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

5. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

V. Period of Performance or Schedule (this can be contract or CLIN specific):

Each line item is associated with a different location for the base and each option year.

VI. Billing Instructions:

Contractor shall submit monthly invoices prior to the 8th of each month identifying the contract line item that reasonably reflect contract work performance. Invoices should reflect the following: contractor’s mailing address, contract number, invoice number, payment amount by line item for each contract line item included in the invoice. Please submit invoices to RE-MilRectg@usace.army.mil.

Technical POCs are Ms. Gloria Hawkins at gloria.s.hawkins@usace.army.mil; office number 410-962-2003 or cell number 410-991-4004, Autumn Scott at autumn.j.scott@usace.army.mil; office number 410-962-3599 or cell number 443-465-0010.