Performance Work Statement (PWS) for Range Services FY26.docx

Performance Work Statement (PWS) for Range Services

1.0 INTRODUCTION

Base Cape Cod (BCC) is acquiring services for the cleaning and maintenance of the small arms firing range (SAFR), the associated lobby areas and the heating, exhaust, and ventilation systems. All work shall be performed in accordance with applicable State and Federal regulations and any applicable Department of Defense (DOD) or Department of Homeland Security (DHS) policies.

2.0 BACKGROUND

FORCECOM Armory Cape Cod (FCA-CC) in conjunction with BCC operates a live Small Arms Firing Range (SAFR). The facility is a six lane SAFR located at 3438 Beaman St, Buzzards Bay, MA 02532. The SAFR underwent a complete lead abatement and conversions to copper frangible ammunition in 2019. Copper frangible ammunition does release low concentrations of lead. Lead levels are expected to be low throughout the facility at present, apart from the range and bullet trap area. The SAFR is restricted to copper frangible ammunition at this time but may return to lead ammunition in the future as required. The SAFR facility is comprised of various areas as defined in Section 3.1 and shown in Figure 1 shown on page 15 of this PWS. The Armory building that is attached to the SAFR is not part of this scope of work.

The Contracting Officer’s Representative Albert J Pulsifer, albert.j.pulsifer@uscg.mil. The FORCECOM Armory Supervisor is GMC Dolan, Frederick L, frederick.l.dolan@uscg.mil.

Assumptions for this scope of work are:

(1) FORCECOM Armory Cape Cod implements an effective lead awareness training program and protocols to prevent cross contamination of lead in the adjacent building 3439.

(2) FORCECOM Armory Cape Cod implements weekly housekeeping measures in the SAFR.

(3) FORCECOM Armory Cape Cod completes daily, weekly, and monthly preventative maintenance on the Savage Range Systems Model 800W with Drag Conveyor bullet trap as prescribed in the Operation and Maintenance Manuals, Attachments 1 and 2.

(4) Bullet trap and HVAC maintenance will be completed in conjunction with an approved SAFR Cleaning.

3.0 SCOPE

3.1 SCHEDULED MAINTENANCE

The Contractor shall provide a thorough cleaning of the SAFR Facility. Figure 1 shows the SAFR floor plan. Areas within the facility are to be cleaned below. Additionally, the Contractor will perform preventative maintenance on the Savage Range Systems Model 800W Snail trap with Drag Conveyor and perform preventative maintenance of the industrial non-re-circulating direct-fired heaters and associated ventilation system. More details regarding this work are provided in Section 5.0 Technical Requirements.

a. The entry vestibule, classroom, mechanical room, two closets and corridor

b. The firing line section, from the firing line back to the wall, with 6 shooting lanes

c. The range portion which measures from the firing line to the beginning of the leading edge of the deflector plates

d. The trap area which contains a Savage Range Systems Model 800W Snail trap with Drag Conveyor

e. The liquid tank contains Snail Oil and pumps

f. The conveyor space, crawl space beneath the conveyor, shelter and two masonry openings in the rear of the structure

g. Ventilation ducting

All contracted work will be conducted over a period not to exceed 5 consecutive weekdays. Work will start no earlier than 0730 and will be completed daily prior to 1600. The weeks for the cleaning and maintenance shall be scheduled with the SAFR supervisor for the months of November, February, May, and August.

3.2 ADDITIONAL MAINTENANCE AND REPAIRS

The Contractor shall conduct a closing conference with the COR and FORCECOM Armory Supervisor upon completion of services to inform Coast Guard personnel of conditions found, and to make recommendations related to correction, maintenance procedures, operations and continued safe operation. The Contractor shall immediately notify the COR and FORCECOM Armory Supervisor if a piece of equipment is found to be deficient, so that the equipment can be immediately removed from service until repairs have been made. When deficiencies are found the Contractor shall provide a written estimate for repairs. All additional work will be issued via a funded modification to the contract.

4.0 APPLICABLE REGULATIONS AND DOCUMENTS

All contracted work shall be performed in accordance with the following:

5.0 TECHNICAL REQUIREMENTS

permissible exposure limit (PEL) for airborne exposure to lead at 50 μg/m3 (8-hour TWA)

Regulations

Renovation Contractors

800W with Drag Conveyor

10 Rev.1, Indoor Firing Ranges Industrial Hygiene Technical Guide

5.1 CONTRACTOR SET UP

Prior to initiating work the Contractor shall follow these minimum requirements including but not limited to any additional applicable state and federal regulations and any applicable DOD and/or DHS policies:

a. The Contractor shall post signs containing the minimum following language:

CAUTION LEAD WORK AREA

NO EATING DRINKING OR SMOKING

KEEP OUT

b. Signs shall be posted at the main entrance doors to the range complex and remain in place for the duration of cleaning activities.

c. Secure the area in front of the range entrances with “CAUTION” tape

d. Establish separate decontamination and waste collection areas. One at the main door to the range and one at the rear of the range at the entrance to the space behind the trap.

e. Close all doors and vents to spaces not being cleaned to include exterior doors.

f. Establish and maintain an air change at least every 15 minutes (range complex shall always remain under negative pressure during cleaning operations) utilizing the Contractors HEPA filtered negative air pressure equipment and/or the ranges ventilation systems.

g. The Contractor shall utilize air monitoring equipment to record levels of airborne lead from both inside and outside the work zone.

h. The Contractor shall implement effective control measures to ensure lead particles do not contaminate the outdoor environment.

5.2 WASTE DISPOSAL PROCEDURES

The Contractor shall be responsible for the proper packaging, transportation, and disposal of all Hazardous Waste items in accordance with state and federal regulations. Prior to shipment of Hazardous Waste, the Hazardous Waste manifest will be provided to the Environmental Health & Safety office (EHS) for inspection and signature. For all waste shipped as “non-hazardous” a hazardous waste manifest analysis shall be provided to EHS documenting that the waste is not hazardous. For example, non-hazardous lead containing waste shall be accompanied by a documented Toxic Characteristic Leaching Procedure (TCLP) analysis for lead (Pb), indicating lead concentration is <5.0 ppm.

5.3 RANGE CLEANING

The Contractor shall at a minimum conduct the cleaning utilizing the most current industry standards to reduce lead (Pb) concentrations. In addition, the Contractor shall complete and return any documentation as required by the contract.

Prior to any cleaning work, the Contractor shall measure and record the airflow at the firing line, in each shooting lane at a height of one foot, three feet and five feet using a currently calibrated anemometer. Report results in writing in cubic feet per minute (CFM) of air flow to the COR and FORCECOM Armory Supervisor. (Note: the COR and FORCECOM Armory Supervisor shall be contacted prior to the collection of any readings as the USCG reserves the right to be present during any sampling)

a. Notify the COR of any deficiencies observed in performance of the ventilation system.

b. Clean ventilation system ducting and air intake grates.

c. HEPA vacuum dust and lose debris from range complex to include ceiling, walls, sound-proofing surfaces, floors and the crawl space under the lower deflector plate. This work shall include all porous and non-porous surfaces.

d. Utilizing mops and/or rags treated with a five percent high phosphate detergent such as Tri Sodium Phosphate (TSP), equivalent, or superior lead cleaning product triple wipe, rinsing between each series of wipes as well as a rinse after the final wipe; dividers, walls, floor, booths, deflectors, trap, any non-porous surface in the range complex.

e. Segregate used mop heads, rags, and other used cleaning materials in Hazardous Waste disposal containers.

f. Clean areas in a sequence that will prevent crossing from a contaminated area to a clean area.

g. Following all cleaning work the Contractor shall measure and record the airflow at the firing line, in each shooting lane at a height of one foot, three feet and five feet using a currently calibrated anemometer. Report results in writing in CFM of air flow to the COR and FORCECOM Armory Supervisor.

h. Document and report any observed problems and/or out-of-scope maintenance that may be required to the COR.

i. Additional cleaning services to achieve lead concentrations set forth in this scope of service will be on an as needed basis.

5.4 BULLET TRAP MAINTENANCE

Provide preventative maintenance on the Savage Range Systems Model 800W with Drag Conveyor. Maintenance will be conducted quarterly and within the same five-day timeframe as the cleaning.

The routine and preventative maintenance requirements are defined in Attachment 1, Operation and Maintenance (O&M) Manual Savage Range Systems Model 800W with Drag Conveyor, Section V and Attachment 2, O&M Manual Bullet Trap Drag Conveyor Information, pages 5-9. The Contractor shall combine all items listed as daily, weekly, monthly and quarterly into the quarterly maintenance. In addition, the Contractor shall include two iterations of the semi-annual and one iteration of the annual maintenance requirements in agreed upon quarterly timeframes over the twelve-month period.

Instructions for maintenance procedures are included in Attachment 1 Section VIII. Furthermore, Attachments 1 and 2 include sections on troubleshooting which shall be applied as needed.

Furthermore, the Contractor shall drain and clean the fluid tank and pump sump of sludge and debris, once annually. The trap fluid shall be removed, stored on site, and replaced upon completion. See attachment 1; Savage Range Systems Operation and Maintenance Manual, section VIII, page 10 for instruction.

The Contractor shall provide a written report of maintenance work performed including deficiencies identified within the Savage Range System bullet trap and drag conveyor. The report may be provided up to 3 weeks after maintenance is accomplished. Emergency deficiencies shall be verbally reported to COR on the day of observation.

5.5 INDUSTRIAL NON-RE-CIRCLATING DIRECT HEATER AND VENTILATION MAINTENANCE

5.5.1 Change the pre-filters to the exhaust ventilation system and direct heater quarterly.

Filter changes will be conducted within the same five-day timeframe as the range cleaning. Filters will be furnished by the federal government.

5.5.2 Change the HEPA filters on the exhaust ventilation system semi-annually. Filter changes will be conducted within the same five-day timeframe as the range cleaning. Filters will be furnished by the federal government. HEPA filters will only be changed during the August and February cleanings.

5.5.3 Check the belt tension on a quarterly basis as per page 40 of Attachment 3- Installation & Operation Guide for Industrial Non-Re-circulating Direct-Fired Heaters.

5.5.4 Annually, during the month of November, inspect bearings for wear and deterioration. Submit a quote to replace if necessary. Check blower bearings for lubrication and lubricate as per page 39 of Attachment 3 if necessary. Inspect belt wear and replace torn or worn belts. Inspect bolts and set screws for tightness. Tighten as necessary. Inspect motor for cleanliness. Clean exterior surfaces only. Remove dust and grease from the motor housing to ensure proper motor cooling. Remove dirt and grease from the wheel and housing to prevent imbalance and damage. Check for gas leaks and provide quote to repair if present. Clean flame sensor by rubbing with steel wool to remove any rust/debris build-up. Clean burner with a wire brush and ensure burner ports are free and clear of debris. Then wipe the burner with a clean rag. More detailed instructions and a guide to troubleshooting can be found in Attachment 3.

5.6 SPILL AND RELEASES

The Contractor shall take measures to prevent spills of hazardous materials. For the purpose of this section a spill is defined as an uncontrolled release of federal or state regulated materials, including petroleum products, oils, and lead.

5.6.1 CONTAINGER STORAGE: The Contractor shall manage all material and waste containers in a manner intended to prevent leaking, spilling, or tipping as described throughout this section as well as in the BCC Spill Prevention Control and Countermeasures (SPCC) Plan.

5.6.2 EQUIPMENT MAINTENANCE: The Contractor shall not perform equipment maintenance on site except to make repairs to leaking equipment. Leaking equipment shall be repaired immediately upon discovery. In no instance shall routine maintenance of personal or company-provided vehicles occur on Joint Base Cape Cod.

5.6.3 ABSORBENT MATERIALS: The Contractor shall supply on-site spill response equipment appropriate to the risk of release associated with the materials being used. This includes but may not be limited to absorbent materials and at least one DOT shippable container for accumulating debris spill on site.

5.6.4 RELEASE RESPONSE: Suspected potential and actual leaks, releases, or spills shall be investigated and corrected by the Contractor immediately upon discovery. The adequacy of cleanup is determined by the COR and BCC EH&S staff. The Contractor shall be responsible for all costs associated with the cleanup including associated disposal costs.

5.6.5 NOTIFICATIONS: The Contractor shall immediately make the appropriate notifications in accordance with the BCC SPCC Plan for releases of oils and all other environmental hazards to include lead. The Contractor will ensure the COR and FORCECOM Armory Supervisor are also notified.

5.7 CONTRACTOR FURNISHED ITEMS, MATERIALS, EQUIPMENT AND SERVICES, AND

CONTRACTOR ACCESS TO GOVERNMENT OWNED FACILITIES, EQUIPMENT AND SERVICES

5.7.1 Access to Government Facilities, Equipment, Materials and Services: The Contractor will have access to certain Government owned facilities and utilities for use only in connection with this contract. The use of Government owned property for other purposes is prohibited. All such facilities and utilities will be provided in an “as is” condition. The Contractor shall not modify or alter any Government owned property without the written approval of the COR. Any approved modification or alteration shall be at no cost to the Government. The Contractor shall restore the Government owned property to the condition in which it is received at no cost to the Government, except for reasonable wear and tear, at the completion of this contract performance or termination except as otherwise approved by the COR.

5.7.1.1 Facilities: The Contractor shall take adequate precautions to prevent fire hazards, odors and vermin in Government owned facilities.

5.7.2 The Contractor shall furnish a list of the following items, and any other items necessary to accomplish the work required to the COR seven (7) calendar days prior to initiating the first cleaning event. The list shall, at a minimum, include the following items:

a. Personal Protective Equipment (i.e., gloves, Tyvek, NIOSH approved respirators) to be utilized by the Contractor for cleaning events.

b. Cleaning Equipment – The Contractor shall supply a list of cleaning equipment to be used on-site including, at minimum, a means to provide negative air pressure if the range’s ventilation system is not utilized, HEPA filter vacuum(s) and replacement filters, and a means to wipe-down surface areas with a high phosphate TSP solution, or equivalent.

c. Personal Air Monitoring Equipment for Contractors – The Contractor shall utilize adequate air monitoring equipment or provide current documentation that will verify that the selected respiratory protection is adequate.

d. DOT-Shippable Containers – The Contractor shall provide appropriate DOT shippable containers for waste disposal purposes. Containers’ size shall not exceed 55 gallons unless approved by the COR.

6.0 DELIVERABLES

The Contractor is responsible for meeting the deliverable format, content and schedule in accordance with the table below. Deliverables are required via electronic media, must be PC compatible and submitted on a CD-ROM.

Any changes in products, suppliers, submittals or services must be submitted to COR a minimum of 45 days prior to the cleaning event.

It is acceptable to submit a letter from the Insurance Company not from the Contractor stating a certificate of insurance will be provided upon contract award.

6.1 General

The Contractor shall provide personnel who meet established standards to effectively perform the services required herein. The personnel shall be qualified, experienced, and demonstrate the capacity to perform with minimum supervision.

The Contractor shall submit the necessary personnel documentation to include a staffing list and schedule as required herein in accordance with Section 6.0 deliverables of the PWS and with the approved Contractor’s quality control plan.

Removal or dismissal of employees who are not fully able to perform the normally assigned duties or violate any security or health requirement does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required. The Contractor shall provide contingencies for employees who are absent during their regular work hours. The Contractor shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the COR.

In the event the Contractor fails to provide the manpower necessary to accomplish the work requested, the Government reserves the right to obtain the services elsewhere. The cost of services shall be charged against the Contractor and the amount of all costs to the government incurred as result of such action shall be deducted from any payment due to the Contractor.

6.2 Contractor Qualifications

To ensure the proper health and safety of BCC and FORCECOM Armory Employees, the Contractor must provide documentation to demonstrate experience in the cleaning SAFR facilities like that at BCC. The Contractor must also provide proof of state licensure and certification required to perform lead abatement work in accordance with 454 CMR 22.04

6.2.1 ON-SITE PROJECT MANAGER: The on-site Project Manager must have a minimum of five years of experience managing the cleaning and maintaining of indoor firearm ranges and their ventilation systems and specific experience with the Cambridge Ventilation System and filters. The project manager must have all required licenses and certifications as required by the Regulations of Massachusetts State Agencies (RCSA) Section 20-478-2 and The Regulations of Massachusetts State Agencies 19a-111. All personnel shall be qualified, experienced and demonstrate the capacity to perform with minimum supervision.

6.2.2 MANAGEMENT: The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including but not limited to planning scheduling cost accounting report preparation establishing and maintaining records and quality control.

6.3 CHECK IN/OUT REQUIREMENTS

An operation manual for Contractor’s vehicles as well as proof of insurance and current vehicle registration current driver’s, REAL ID, license for each vehicle’s driver and a REAL ID or Passport for all passengers shall be required to gain access to Joint Base Cape Cod. At the beginning and end of each visit Contractor personnel shall check in/out with the FORCECOM Armory Supervisor or his designee to obtain initial access to the range and verify the cleaning schedule. Everyone shall submit to completing a Joint Base Cape Cod Security Matrix Form a minimum of 72 hours prior to arriving at Joint Base Cape Cod. Anyone who does not successfully clear the vetting process will not be allowed access. The COR will provide the form to be used upon award of the contract.

7.0 CONTRACTOR QUALITY CONTRO L (QC) REQUIREMENTS

7.1 CONTRACTOR QC PLAN (QCP)

The Contractor shall develop and submit with Contractor quote for evaluation and maintenance a QC plan delineating the Contractors QC program/inspection system to monitor and control their performance of services. The QC plan that is acceptable to the government and which assures the requirements of the contract shall be met, shall be submitted by the Contractor as specified in section 6.0 Deliverables, herein.

The Contractor shall submit a proposed employee summary list to include the minimum and maximum number of employees expected to be utilized for each cleaning event including the training level number of years’ experience and assignment (e.g. Lead Supervisor, Lead Decontaminator) prior to award.

Contractor shall ensure that all employees follow the Gun Control Act of 1968 prior to obtaining access to the firing ranges.

7.2 QC PROGRAM/INSPECTION SYSTEM

The QC system shall encompass all functions of the contract. It must specify areas to be inspected and list the title(s) of the individual(s) conducting the inspection.

The Contractor shall develop QC procedures for submission and approval by the Coast Guard prior to award. These procedures shall address the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The QC program/inspection system shall be designated to keep the Contractor’s management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions.

The QC records shall in part consist of checklists of inspections and shall indicate the nature frequency and number of observations made, the number and type of deficiencies found and the nature of corrective action taken as appropriate.

7.3 QC PROGRAM/INSPECTION SYSTEM CONTENTS

Shall include but is not limited to the following:

· Introduction to Quality Control system

· Background and Rationale for the system

· Objectives in using Quality control

· Success with updates for the system

· Quality control process for the various tasks

· Steps and flow diagram includes a checklist used in inspecting contract performance during inspection/testing method of documenting and enforcing quality control operations

· Inspections procedure to include checklists used by the Contractor identifying items, frequency, conformance, indicators, and actions taken if nonconformance found covering all the service requirements of this contract

· Means of identifying and resolving problems

· Roles and responsibilities

· Specific quality control functions

· Supervision of services covering all the service requirements of this contract to include scheduling dates, submissions and completion reports, availability of project manager/supervisor/substitutes/alternates of personnel

· Waste management including disposal preparation

· Health, safety and environmental compliance

· Contractor identified service work procedures

7.4 PERFORMANCE EVALUATION MEETING

The Contractor shall meet before the commencement of performance with the COR and the Contracting Officer as often as necessary, as determined by the Contracting Officer. However, if the Contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be prepared by the COR and signed by the contract Project Manager, Contracting Officer, and COR. Should the Contractor not concur with the minutes, the Contractor shall so state any areas on non-concurrence, in writing, to the Contracting Officer within 10 calendar days of receipt of the signed minutes.

8.0 GOVERNMENT QUALITY ASSURANCE REQUIREMENTS

The COR is responsible for representing the Contracting Officer for all facets of cleaning service quality. The designated personnel will carry out inspections, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in the following paragraphs. Government personnel other than the Contracting Officer and the COR may from time to time observe the Contractors’ operations.

However, these personnel may not interfere with the Contractors’ performance.

8.1 GENERAL QUALITY ASSURANCE FUNCTIONS

To facilitate the surveillance of the Contractors’ quality control program by the Government the COR will verify the Contractor compliance with designated performance requirements. In addition, for noncompliance and/or untimely corrective action to the deficiencies of specific tasks the Contractor shall be subject to re-performance.

With this intent the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the Contractors QCP regularly for compliance with the requirements herein.

8.2 SPECIFIC QUALITY ASSURANCE FUNCTIONS

At the discretion of the COR, a third party may be used to verify the cleanliness of the range by collecting lead wipe samples in accordance with ASTM E1728 protocols before cleaning activities begin and/or on the last day of cleaning activities for comparison. In the absence of enforceable standards providing a permissible limit for lead contaminated surface dust, wipe sample results will be compared to standards established by 105 CMR 460.000 Massachusetts Lead Poisoning Prevention and Control. Areas that do not meet these standards are not considered “clean” by definition. A range that contains an area(s) not considered clean will not be released for payment until such areas meet these established standards. The Contractor may be required to re-clean any areas where wipe sample results are over the above established standards until these areas meet regulatory limits. Additional cleanings will be at no cost to the USCG and may be subject to additional lead wipe sampling.

The COR shall inform the Contractor of porous surfaces previously identified as not meeting post-cleaning standards.

The COR shall establish an Inspection Schedule using the Quality Checklists from the Contractor QC Program. The COR shall perform qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP). If discrepancies are discovered as a result of the inspections, or any other means, use Contract Discrepancy Report (CDR) to communicate them to the Contractor and follow up to ensure nonconformance is corrected at no additional cost to the government.

The Contractor shall report findings resulting from inspections to the Contractor/Contracting Officer. The COR shall meet with the Program Manager/Supervisor/Shift Leader as agreed to or as often as necessary. The Contractor and COR shall sign the written minutes of these meetings prepared by the COR. Should the Contractor not concur with the minutes the Contractor shall the signed minutes. results.

FORCECOM Armory Cape Cod Range Cleaning and Maintenance Services Contract FORCECOM Armory Cape Cod Range Cleaning and Maintenance Services Contract FORCECOM Armory Cape Cod Range Cleaning and Maintenance Services Contract

FORCECOM Armory Cape Cod Range Cleaning and Maintenance Services Contract

DRAFT

FIGURE 1: BCC Small Arms Firing Range Floor Plan image1.png image2.jpg image3.png image4.jpeg