Performance_Work_Statement_(PWS)_for_Biathlon_venue_19_FEB_2026.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

Biathlon Venue Rental and Event Support Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Biathlon Venue Rental and Event Support Services, as defined in this PWS.

1.2 Background: The National Guard Bureau (NGB) Sports Biathlon program, under leadership of the Vermont National Guard, has a requirement to conduct the annual Chief of National Guard Bureau (CNGB) championship Biathlon race. This race will be open to the public to increase the visibility of the National Guard within local communities and the sport of Biathlon as a whole.

1.3 Period of Performance (PoP): The Period of Performance shall be:

19 FEB – 26 FEB 2026

1.4 General Information:

1.4.1 Place and Performance of Services: the contractor is to provide the venue, which must be available 0800 – 1600 local time daily. Event support services specified in Section 5 below (e.g., snowmaking and grooming) may be required outside those hours to prepare and maintain the facilities in appropriate condition for the event. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Telework is not authorized. The Government will not permit the contractor to telework in support of this requirement.

1.4.1.2 Unscheduled gate closures. Reserved

1.4.1.3 Installation regulations. Reserved.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall perform services on:

1.4.2.1 President’s Day February 19th

The contractor shall not perform services on:

1.4.2.2 New Year’s Day: January 1st

1.4.2.3 Martin Luther King, Jr.’s Birthday

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): Reserved.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. Reserved.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications. Reserved

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The

CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel. Reserved.

1.4.13 Data Rights. Reserved.

1.4.14 Organizational Conflicts of Interest (OCI). Reserved.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CNGB Chief of National Guard Bureau CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation FIS International Ski and Snowboard Federation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IBU International Biathlon Union IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

The contractor shall provide:

4.1.1. Biathlon facility in the state of Utah with the capacity to host an event for up to 120 participants and 20 support (non-participant) personnel

4.1.2. Facility at elevation below 6,500 feet (1850 meters)

4.1.3. Trails for a 10km Sprint race, a 12.5 km Pursuit race, and a 15km Patrol race

4.1.4. Biathlon range with a minimum of 30 targets, firing points, and firing mats.

The width of each firing point must be a minimum of 2.75 to 3.0 meters.

4.1.5. Competition Stadium and Competition Management facility, which can be a single building but must include: access to electricity; access to latrines/toilets; potable water; appropriate space for administration, athlete warming and timing operations.

4.1.6. Sufficient cleared space to place a 150-meter penalty loop no more than 60 meters from firing point 1.

4.1.7. All course and firing line items necessary to host a Biathlon event to IBU standards, including lane markers, wind flags, V boards, and colored course signs. All such items are provided to the VTARNG not later than 2 hours prior to the scheduled zero time for each race.

4.1.8. Parking for up to 50 team and support vehicles and 2 Buses.

4.1.9. Tables and seating for minimum 150 people for awards ceremony and banquet.

5.0 Requirements:

5.1 The contractor shall provide the following services in support of the Chief of the National Guard Bureau (CNGB) Championship:

5.1.1 Snow-making services for all races, including a 10km Sprint race, a 12.5 km Pursuit race, and a 15km Patrol race. Contractor performs sufficient snowmaking and grooming to cover all race trails and range area with at least 12 inches coverage throughout the event.

5.1.2 Nightly and pre-race snow grooming, and on-call snow grooming to maintain trails to FIS Cross Country race standards throughout the event.

5.1.3 Contractor shall provide accurate and reliable biathlon timing services meeting IBU/USBA standards. Timing must use optical beams with 1/100-second precision, dual-redundant start/finish systems, and chip timing with ≥99.0% read success at all split points, including penalty loop detection.

Unofficial results shall be produced within 10 minutes of the final finisher, and unofficial jury-validated results within 20 minutes of approval. The Contractor shall integrate timing with recognized biathlon timing software, provide qualified timing personnel, complete a full system test prior to competition, and retain all timing data for 90 days.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016)

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

4.1.7 All course and firing line items

are provided to the VTARNG not later than 2 hours before the schedules zero time of the race for which they will be used.

No failure to provide lane markers, wind flags, V boards and course signs by at least

1.5 hours before the start of the race for which they will be used.

Reporting by race participants and support staff to COR / COR

5.1.1 Contractor performs sufficient

snowmaking and grooming to cover all race trails and range area with 12 inches coverage throughout the event

No failure to ensure at least 8 inches of snow coverage on all race surfaces.

Periodic Inspection / COR

5.1.2 Contractor will communicate

grooming plan with Chief of

Course and COR no less than the evening prior and two hours before zero time.

No more than one instance of not communicating with or grooming timeline not meeting Chief of Course expectations.

Communication with TD and / or COC

5.1.3 Contractor shall provide

accurate and reliable biathlon timing services meeting IBU/USBA standards.

Timing must remain consistent between primary and backup systems, with any discrepancies quickly reconciled. System should achieve approximately 98% or higher successful chip reads across all split points, including penalty loop. The timing system should maintain at least 95% uptime during competition hours. Unofficial results delivered promptly (target: within 5-10 minutes of final finisher); official results delivered in a timely manner following jury validation.

Periodic inspection; review of results outputs; vendor performance monitoring during competition / COC or

COR