Performance Work Statement (PWS).pdf

DEPARTMENT OF THE TREASURY

BUREAU OF ENGRAVING AND PRINTING

WASHINGTON, D.C. 20228

PERFORMANCE WORK STATEMENT (PWS)

BLANKET PURCHASE AGREEMENT (BPA)

DISTRICT OF COLUMBIA CURRENCY FACILITY (DCF)

SAFETY FOOTWEAR (SHOE MOBILE)

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide protective footwear.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/ Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform protective footwear provision, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Per federal Occupational Safety and Health Administration (OSHA) regulations (29 CFR 1910.136), the Bureau of Engraving and Printing (BEP)is required to ensure that their employees wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, objects piercing the sole, or electrical hazard, such as a static-discharge or electric-shock hazard.

The District of Columbia Currency Facility (DCF) employs approximately 1200 persons and operates 24 hours a day, up to seven days a week. The facility is located at 14th & C Streets., S.W., Washington, DC 20228. As part of its Environmental, Health, and Safety (EHS) Program, the DCF requires employees to wear protective safety footwear when entering and/or working in designated foot hazard areas. The DCF policy requires employees who work in areas where safety footwear is required to be provided with adequate foot protection. This contract is for a base period of twelve (12) months from the date of award, plus four (4) ordering period annual renewals.

1.3 Objective: The purpose of this agreement is to provide DCF personnel with comfortable, quality safety footwear. Safety footwear must meet American Society of Testing Material (ASTM) F2412-05 standards for foot protection and F2413-05 specifications for performance requirements.

BEP has a need for three (3) shoe mobile and safety footwear contractors to make a variety of shoes and boots available for onsite fitting and selection. It is the program office’s plan to rotate through the three (3) vendors during the 12-month performance period. Each of vendor will visit the DCF-BEP location approximately two (2) times during the 12-month performance period and provide shoe mobile service to ninety (90) employees across three (3) shifts for each scheduled stop.

1.4 Scope: This contract is for provision of safety footwear to civilian employees of BEP and can only be exercised through use of a BEP Safety Shoe Purchase Voucher.

Services include the provision of BEP-DCF employees with professional consultation on the type and proper fit of safety footwear applicable while they select appropriate footwear.

BEP personnel will present the Safety Shoe Purchase Voucher as authorization to purchase and select safety shoes from the contractor's inventory (except as noted below for unusual styles or sizes).

The contractor will provide safety shoes to BEP personnel up to $140.00 the dollar limit listed on the Safety Shoe Purchase Voucher. If the price exceeds the purchase limit on the form, the contractor will collect any funds exceeding the limit directly from the employee at the time of purchase.

Contractor will have the employee sign and date the Safety Shoe Purchase Voucher.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option years, as listed below. BEP is under no obligation to exercise the options.

Basic Period of Performance: 23 June 2025 – 22 June 2026 Option Year One: 23 June 2026 – 22 June 2027 Option Year Two: 23 June 2027 – 22 June 2028 Option Year Three: 23 June 2028 – 22 June 2029 Option Year Four: 23 June 2029 – 22 June 2030

1.6 General Information

1.6.1 Quality Control. Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP shall be delivered withing 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the contracting officer (CO) and contracting officer’s representative (COR) within five (5) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The contractor is not required to perform services on holidays.

Holiday Date of Celebration

New Year’s Day 1st day of January Martin Luther King Jr’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of [Insert the appropriate hours for your organization] Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at 301 14th Street SW, Washington, DC 20250. The shoe mobiles will service employees at the BM-5 parking area and shall be onsite and made available to employees on its scheduled shift. BEP-DCF shifts are as follows: day shift – 6:30 a.m. to 3:00p.m., evening shift – 2:30 p.m. to 11:00 p.m., and midnight shift from 10:30 p.m. to 7:00 a.m.

1.6.6 Type of Contract: The government will award a blanket purchase agreement with firm fixed-price line items.

1.6.7 Security Requirements: Contractor personnel, to include subcontractors, performing work under this contract must have a valid picture ID to gain access at time of the proposal submission, as the BEP-DCF is a secure facility.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources are sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

1.6.8 Special Qualifications: None

1.6.9 Post Award Conference/ Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: contract manager/ alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

The contact manager should also be available when the shoe mobile is on site.

1.6.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall clearly identify themselves as a contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be always worn when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the CO prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on BEP premises.

1.6.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms: This section includes all appropriate terms and phrases for this PWS.

2.1 Definitions: Terms used within the PWS that require further definition.

2.1.1 Contract Specialist: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: Anything that can be physically delivered, may include non-manufactured things such as meeting minutes or reports.

2.1.7. Government-Furnished Property (GFP) Or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 Subcontractor: One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.15 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 Acronyms: Acronyms used in the PWS and what they represent.

ACOR Alternate Contracting Officer's Representative

BEP Bureau of Engraving and Printing

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

CO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services. This section identifies items such as property, information and/or services that will be provided for the contractor’s use (without cost to the contractor) to allow them to provide the required services,

3.1 Services: The government will provide a designated government representatives to provide support during on-site activities.

3.1.1 The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. QASP is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The COR shall complete the following items

3.1.1.1The COR shall assure the quality of goods sold by random sampling of goods sold to DCF employees to ensure they are marked with ASTM F2413-11 or ANSI Z41-1999.

3.1.1.2 The COR shall periodically inspect to assure that the shoe mobile and safety footwear vendor is onsite and available for the required time on per the established schedule

3.2 Facilities: BEP's facilities are secure government facilities; visitors to BEP may be given a visitor's security badge by security personnel and escorted by designated government representatives.

The government will provide parking for the shoe mobile and visitor access. Parking availability and location may be subject to change based on planned facility events, construction projects and other security requirements.

3.3 Utilities: The Government will provide electricity to the contractor’s vehicle in the event there is a truck generator failure. If utilities are furnished, the following is required: The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide the contractor access to an extension cord to facilitate access to government utilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contactor Furnished Items and Responsibilities. This section identifies the materials and equipment that the contractor must provide.

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a valid driver’s license. The Contractor’s employees, performing work in support of this contract shall have been granted a valid driver’s license.

4.3 Materials (If applicable). The Contractor shall [Insert what materials will be provided, i.e., furnish materials, supplies, and equipment necessary to meet the requirements under this PWS].

4.3.1 The facility shall be staffed by competent, knowledgeable shoe specialists.

BEP employees may select shoes in stock or order from the catalog.

4.3.2 Vendor must be able to provide the following types of boots:

4.3.2.1 Uninsulated high-top work boots,

4.3.2.2 Insulated high-top work boots,

4.3.2.3 Electrical hazard boots,

4.3.2.4 Pull-on boots, and

4.3.2.5 Logger boots

4.3.3 Vendor must be able to provide the following sizes of boots/shoes

4.3.3.1 Men's sizes and widths: Models covering a range of sizes from 6 to 15 and widths from B to EEE must be available. Not all models need to be available in all sizes; however, all must be available between sizes 9 and

12. Half sizes must be available between 7 and 12.

4.3.3.2 Women’s sizes and widths: Models covering a range of sizes from 5 to 11 and widths from M to W. Some models must also be offered in N and XW.

Not all models need to be available in all sizes; however, all must be available between sizes 6 and 10.

4.3.3.3 All boots must have a safety toe that meets or exceeds the most current version of ANSI Z41 Section 1, passing the C75 and I75 compression and impact tests. There must be a provision for a safety toe boot to fit in reasonable comfort those with awkward sized or shaped feet.

4.3.3.4 Some models of boots must also be offered that meet or exceed the most current version of ANSI Z41 Sections 2, 4 and 5, in addition Section 1. All ANSI Safety Standards that are met by a particular shoe or boot shall be imprinted on the inside of the shoe or boot.

4.3.3.5 Vendor must offer a variety of soles with cushioning and special resistance to oil, chemicals, metal chips, heat, cement, slipping, water, and abrasion.

4.3.3.6 Boots ordered by employees shall be available for pickup within (15) fifteen calendar days.

4.3.3.7 Should the boots ordered by an employee not fit properly, vendor shall reorder in the correct size at no additional charge to BEP or the employee

4.3.3.8 Boots shall have a three (3) month warranty from the date of purchase against defective workmanship and/or materials when used under normal conditions for the purpose intended. Under this warranty, a full credit equal to the purchase price will be given toward the purchase of a new pair of shoes/boots when a warranty claim is made.

4.4 Equipment: The Contractor must have a shoe-mobile that will come to the BEP-

DCF location at 301 14th Street SW, Washington, DC 20250 at a minimum of twice annually or as scheduled by the Office of the Environment, Health, and Safety

(OEHS).

PART 5

SPECIFIC TASKS

5. Specific Tasks: The services to be performed under the contract are described herein.

5.1 The Contractors must provide the name of the truck driver at least five working days in advance of arrival so that a visitor access request may be submitted to CPOC and processed.

5.2 The DCF will pay up to $140.00 for each pair of safety footwear selected by an eligible employee. Any additional cost above the $140.00 threshold will be the responsibility of the employee to pay and the vendor shall collect the employee amount due at the time of the sale.

Vendors are encouraged to promote a variety of safety footwear which are below the $140.00 threshold.

5.3 The Contractors shall verify that employees are eligible for purchase of safety shoes by employees presenting a completed Safety Shoe Request Form

5.4 While on site, the Contractors shall issue safety footwear to employees directly from the shoe mobile stock. Those employees who cannot acquire safety footwear due to unavailability (i.e. out of stock, size not available, etc.) may order safety footwear that will be shipped directly to the Safety Footwear coordinator for distribution to the employee.

5.5 Safety footwear must meet the requirements outlined in American Society of

Testing Material (ASTM) F2412-05 “Standard Test Methods for Foot Protection;”

F2413-05 “Protective Footwear Standard;” ASTM F2413-11 “Standard Specification for Performance Requirements for Protective Toe Cap Footwear” and/or American National Standards Institute (ANSI) Z41-1999 "American National Standard for Personal Protection – Protective Footwear.”

5.6 The vendor must provide a variety of styles and sizes of safety footwear for selection to fit a diverse workforce.

5.7 Each Contractor must provide a point of contact with telephone and fax numbers to the COR upon award of the contract.

5.8 Provide an accurate invoice of goods sold within 30 days to the Government.

5.9 Comply with all requirements outlined in the DCF EHS policies and procedures.

The Vendor must provide an environment for selecting shoes that is free from hazards.

5.10 Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the service provider or his personnel, shall not be construed by the service provider as a change in scope to this Contract.

Any change in scope of work must be issued to the service provider, in writing, by the BEP’s Contracting Officer to be binding on the government.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): This section lists any publications, manuals, and/or regulations that the contractor must abide by.

6.1 The Contractor, to include subcontractors, must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert Bureau of Engraving and Printing Regulation, Information Assurance.)

6.2 Bureau of Engraving and Printing (BEP).

6.2.1 BEP Policy 75D-04.0-06 Personal Protective Equipment. 19 February 2024.

6.3 US Department of Treasury.

6.3.1 Treasury Directive 75-10, Safety and Health Management Program. 05 February

2020.

6.3.2 Treasury Directive 75-09, Environmental, Energy, and Sustainability Management.

05 February 2020.

6.4 American Society for Testing and Materials (ASTM).

6.4.1 F2413. Standard Specification for Performance Requirements for Protective Footwear. March 2005.

6.4.2 F2412. Standard Test Methods for Foot Protection. 2005.

6.5 American National Standards Institute (ANSI)

6.5.1 Z41. American National Standard for Personal Protection – Protective Footwear.

1999.

6.5.1 Z41, American National Standard for Personal Protection – Protective Footwear.

1991.

6.6 Code of Federal Regulations.

6.6.1 29 CFR 1910 Occupational Safety and Health Standards. Subpart I Personal

Protective Equipment 132 General Requirements.

6.6.2 29 CFR 1910 Occupational Safety and Health Standards. Subpart I Personal

Protective Equipment 136 Foot Protection.

6.6.2 29 CFR 1910 Occupational Safety and Health Standards. Subpart I Personal

Protective Equipment 137 Electrical Protective Equipment.