Performance Work Statement (PWS).pdf

Performance Work Statement (PWS)

For

Requirements Contract

PART 1

GENERAL INFORMATION

1. Background: This contract will be used to provide heating, ventilation, and air conditioning (HVACs), and associated attachments for cooling buildings 247 and 1101 as requested by the Contracting Officer or his authorized representative.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, supervision, non-personal services, and transportation thereto in order to deliver and set-up heating, ventilation, and air conditioning (HVACs), and associated attachments as defined in this Performance Work Statement (PWS). The

Contractor shall perform to the standards outlined in accordance with this PWS and inspected on that performance in accordance with the QASP.

1.2 Period of Performance: The period of performance will be for a six (6) months period.

1.3 General Information

1.3.1 Quality Assurance: The government will evaluate the contractor’s performance under this BPA in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.2 Recognized Holidays: Contractor shall be available to work all recognized holiday, as needed.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Inauguration Day (As Applicable) Juneteenth

1.3.3 Hours of Operation: The Contractor shall be available to perform services on all days of the year to include weekends and Holidays. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.3.4 Place of Performance: The place of performance will be Fort Belvoir, 9800 Belvoir Road, Fort Belvoir, VA, 22060

1.3.5 Type of Contract: The government anticipates award of a firm-fixed price contract.

1.3.6 Security Requirements: The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification

(PIV) requirements as directed by Department of Defense (DOD), Headquarters

Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes. The Contractor shall submit to the

COR/ACOR the name and address of each employee working under this contract ten (10) calendar days prior to the start of work, and fill out questionnaires or other forms as may be required for security purposes, as required by Industrial Security Manual, DoD 5220.22-

M. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the DPW Security Manager.

1.3.6.1 Secure Area Access. Portions of the work under the contract are performed in secure areas and all persons requiring access to a secure area will be escorted by the activity or Government personnel. In the case of escort, forty-eight (48) hours advance notice to the activity shall be required except in emergency or urgent work. Contractor employees requiring access to secure areas shall be free of felony convictions, and prior military service members shall have an honorable discharge (See DD Form 254, Department of

Defense Contract Security Classification Specification).

1.3.7 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security

Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

1.3.8 Special Qualifications: The Contractor is responsible for ensuring that all Contractor personnel possess the required license or certification to perform their assigned duties, and that all Contractor personnel have a copy of the required license or certification on them at all times during execution of this contract.

1.3.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.3.10 Primary Point of Contact (POC): The Contractor shall provide a POC who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award.

1.3.11 Contractor Travel: Contractor shall be required to travel to the Place of Performance as defined in 1.3.4.

1.3.12 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting

Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

NCR – National Capital Region

DoD – Department of Defense

IAW – In accordance with

PWS – Performance Work Statement

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Best Effort: That effort expended by the contractor to perform within the awarded ceiling price all work specified in this task order (TO) and all other obligations under this TO and the basic contract. This effort includes providing required qualified personnel, properly supervised, and following industry accepted methodologies and other practices.

The effort is further characterized by operating at all times with the Government’s best interest in mind, using efficient and effective methods, and demonstrating sound cost control. The effort must be identical to the effort that would be expended if the contractor’s profits were dependent upon reducing costs while meeting the Government’s requirements in terms and quality and schedule. Failure to provide this required effort may result in the withholding of payment for hours expended that do not qualify as best effort or a reduction in the rate per hour to reflect decreased value of services received.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Services: Services requested under this contract include chillers, their associated pumps, circuit breakers, fuse disconnects, delivery, set up and removal at end of contract period.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1.1 Chiller – Air-Cooled or Water-Cooled

4.1.1.1 CLIN 001: Chiller with attachments

4.1.1.2 CLIN 0043: Pumps, circuit breakers, fuse disconnect, etc.

4.1.1.3CLIN 0044: Delivery, installation of chiller, and removal at end of contract.

4.2 Response Time: The Contractor shall deliver and set up the requested item within 24 hours, or no later than 48 hours, of request by the KO or COR.

4.2.1 Repair Response: During period of rental, the Contractor shall be available to respond to non-fully functional equipment within two (2) hours of request by COR to conduct equipment diagnosis and repairs.

4.2.2 Replace Response: During period of rental, the Contractor shall be available to replace any non-fully functional equipment within 12 hours of request by COR.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide the item(s) listed in Part 4, connect them to specified facilities and ensure item provided performs as required, at the request of

COR.

5.2 Invoice: The contract shall provide an invoice for services no later than five (5) business days after completion of services.

PART 6

APPLICABLE PUBLICATIONS

There are no applicable publications.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

Requirements Contract

PWS Paragraph 4.1

The contractor shall deliver the requested items, install and ensure its operation, to the designated location within 48 hours when requested by the Government.

No deviation from standard.

100%

Inspection

PWS Paragraph 5.2

The contract shall provide an invoice for services no later than five (5) business days after completion of services.

95% of all invoices for services should be submitted in a timely manner.

Periodic

Surveillance

PWS Paragraph 4.2.1

During period of rental, the

Contractor shall be available to respond to non-fully functional equipment within two (2) hours of request by COR to conduct equipment diagnosis and repairs

98% of request for diagnosis and repairs should have Contractor in route within two (2) hours.

Periodic

Surveillance

PWS Paragraph 4.2.2

During period of rental, the

Contractor shall be available to replace any non-fully functional equipment within 12 hours of request by COR.

98% of request for new equipment should be completed within 12 hours.

Periodic

Surveillance

TECHNICAL EXHIBIT 2

ESTIMATED WORKLOAD DATA

The contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of this PWS.