Performance Work Statement (PWS).doc

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTATIVE MAINTENANCE INSPECTION (PMI),

REPAIR AND RELOCATION/DISPOSAL

OF

CAROUSELS / VERTICLE LIFT MODULES (VLMs)

FOR

HILL AIR FORCE BASE (HAFB)

OO-ALC, DLA, AND TENANT UNITS

11 March 2020

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION

PAGE

SCOPE

BASIC SERVICES

SERVICES SUMMARY

CONTRACT DATA REQUIREMENTS LIST

GOVERNMENT FURNISHED FACILITIES (GFF)

GENERAL INFORMATION

APPENDICIES

1.0

SCOPE

The contractor shall provide trained personnel, transportation, equipment, parts, tools, materials, supervision and all other items and services necessary to maintain carousals/vertical lift modules (VLMs) in buildings/areas as defined in this Performance Work Statement at Hill AFB, Utah (Appendix B-Attachment 1). The contractor shall perform to the standard specifically identified in this PWS. All residues shall be removed and the work site cleaned at the completion of the task. Standard industry practices related to maintenance and servicing of carousals/VLMs shall apply to the extent that they are not in conflict with the specific standards identified herein.

2.0

BASIC SERVICES:

2.1

PREVENTATIVE MAINTENANCE INSPECTION (PMI) AND REPAIR

2.1.1 The contractor shall perform scheduled preventive maintenance twice (2) in each 12-month period on each machine In Accordance With (IAW) PMI schedule, Appendix B-Attachment 1. The contractor shall provide maintenance and repair upon notification equipment is inoperative and shall continue until the problem is resolved. The equipment shall be maintained and repaired IAW manufacturer’s specifications. The cost for all labor and replacement parts under $500 for routine and corrective maintenance, shall be included in the annual maintenance fee. For replacement parts over $500, the contractor shall submit to the COR a minimum of three (3) quotes. Based on the quoted price, a Task Order will be issued or the government will pay with their Government Purchased Card (GPC). The price of all parts, including a copy of the invoice for the GPC transaction, shall be submitted with the Monthly Activity summary. (CDRL A001) No parts shall be ordered without approval from the COR. Scheduled preventative maintenance and repairs will be based on the following size categories:

2.1.1.1 Size Category A

2.1.1.2 Size Category B

2.1.1.3 Size Category C

2.1.1.3 Size Category D

2.1.1.4 Size Category E

2.1.1.5 Size Category F

2.1.1.6 Size Category G (equipment larger than size F) 2.1.2 A Service Call Ticket shall be created for tracking purposes and the Site Manager (SM) or their designated alternate will sign and date when services have been performed. When unscheduled delays occur, the contractor shall request approval to reschedule PMIs from the assigned Contract Officers Representative (COR), Acquisition Management Support Specialist (AMSS), or the Contract Officer (CO). The contractor shall document approving authority and rational for delay in the Monthly Activity Summary. (CDRL A001)

2.1.3 Work performed shall include, but not limited to; lubrication, adjusting, and replacing parts when needed to keep the machines(s) in good operating condition. The contractor is not required to replace parts for aesthetic purposes.

2.1.4 Equipment shall be maintained IAW the manufacture’s specifications. All parts used in the repair of equipment must be Original Equipment Manufacturer (OEM) parts or equivalent.

2.1.5 The contractor shall respond within one (1) business day after notification by the COR. Response shall be the first business day following the holiday or weekend when notified the day prior to. When it is not possible to respond within the allotted timeframe, the contractor shall inform the COR who will then approve an acceptable arrival timeframe for response. The contractor shall document approving authority and rational for delay in the Monthly Activity Summary. (CDRL A001)

2.1.5.1 Downtime will begin, when the COR contact the contractor’s representative to include answering services or by e-mail during business hours.

2.1.5.2 The contractor shall establish a service call ticket to include date and time service call was received with the name and phone number of requestor. (CDRL A001) 2.1.6 Carousals/VLMs shall be fully operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall demonstrate to the COR, or designated alternate that the equipment is operational. After maintenance and repairs have been completed, the COR or designated alternate will certify that the equipment is performing satisfactorily and sign the service call ticket.

2.1.6.1 Any disputes between the contractor’s maintenance technician and the COR regarding satisfactory performance, will be immediately referred to the AMSS or CO.

2.1.7 The contractor is not responsible for the cost of repair, including labor and parts, for adjustments, repair and replacement of parts due to the fault or negligence of the Government or for causes external to the equipment. All disputes shall be resolved in coordination with the CO.

2.1.8 All preventative maintenance and repairs shall carry the standard commercial warranty.

2.2 RELOCATION AND DISPOSAL OF CAROUSALS/VLMs

2.2.1 The contractor shall provide all labor, parts, and materials required to relocate, dispose of, or the reconfiguration of units as directed by the government in writing. A Service Call Ticket shall be created for tracking purposes and the COR or their designated alternate will sign and date when services were performed. Relocation and disposal costs will be based on the following size categories:

2.2.1.1 Size Category A

2.2.1.2 Size Category B

2.2.1.3 Size Category C

2.2.1.3 Size Category D

2.2.1.4 Size Category E

2.2.1.5 Size Category F

2.2.1.6 Size Category G (equipment larger than size F)

2.2.2 Relocations shall include movement of equipment within the same building and movement of equipment to another building.

2.2.3 During re-assembly, all necessary adjustments shall be made to the relocated equipment to include lubrication, mechanical adjustments, and part replacements as necessary.

2.2.4 Relocation by the contractor shall begin within five (5) working days after issue of a task order for the relocation or not later than the customer’s need date.

2.2.4.1 Units will be cleaned out by owning organization and is not the responsibility of the contractor.

2.2.5 The contractor shall dispose of units utilizing the Defense Reutilization and Marketing Office (DRMO) as directed by the government in writing.

2.2.5.1 The owning organization is responsible to provide the contractor with all supporting documents for turning in of units.

2.2.5.2 The owning organization will work with the contractor to schedule date and time for equipment turn-in and will make appointment with DRMO.

2.2.6 The contractor shall be responsible for all loading, unloading and transporting of carousals/VLMs.

2.3

REPLACEMENT PARTS

2.3.1 Replacement of worn or defective parts shall be consistent with the original manufacturer's design of the equipment. In the event the contractor identifies obsolete or hard to find or replacement parts, the contractor shall not use parts or equipment that would result in a warranty being invalidated.

2.4

MONTHLY ACTIVITY SUMMARY

2.4.1 The contractor shall provide to the COR and AMSS, a Monthly Activity Summary to include a copy of the signed Service Call Ticket, within five (5) business days following the end of the month. (CDRL A001)

2.4.1.1 The Monthly Activity Summary shall be in contractor format and summarize the maintenance activities of the month to include; type of maintenance, location and equipment the maintenance was performed on the following:

a) PMI

b) Remedial Maintenance to include date/time service call was received, and Site Manager (SM) name

c) List of replacement parts for both PMIs and Remedial Maintenance to include costs and copy of the invoice for those parts purchased using the Government Purchase Card (GPC).

d) Relocation and disposal start and completion dates.

e) Approved delays 2.5

CERTIFICATIONS

2.5.1 The contractor shall be certified to work on OEM carousals/VLMs identified in Appendix B.

3.0 SERVICE SUMMARY (SS)

Contractor shall perform preventive maintenance twice (2) a year on each machine.

Unscheduled delays or PMI rescheduling approved by PM, COR or CO only All delays must be documented in the Monthly Activity Summary (CDRL A001)

Schedule deviation only permitted with COR, AMSS or CO approval

Authorized delay only permitted with COR, AMSS or CO Approval

Contractor shall provide the COR and AMSS with a Monthly Activity Summary to include a copy of the signed Service call.

4.0

CONTRACT DATA REQUIREMENTS LIST (CDRL)

4.1 CDRL requirements. Contract information data shall be delivered, as assigned by the Ordering Activity, electronically IAW the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two business days and corrective action taken to prevent recurrence of inaccurate and/or late CDRLs.

Table 4.1

5.0

GOVERNMENT FURNISHED FACILITES (GFF)

5.1 The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill AFB, UT. No Government Furnished Property/Equipment will be provided.

6.0

GENERAL INFORMATION

6.1

CONTRACTOR EMPLOYEES

6.1.1 The contractor shall furnish in writing to the CO, AMSS and COR the names and telephone numbers of key personnel and all employees that will be working on the Government installation no later than 10 days before contract start. The contractor shall notify the CO, AMSS and COR within five (5) business days whenever changes are made. (CDRL A002)

6.1.2 The contractor shall provide the government in writing a designated point-of-contact, phone number and e-mail address for service calls within ten (10) days of contract award. This service call phone number should have a low frequency of use and should be monitored from 0700 to 1600 hours a day, Monday through applicable Friday, excluding Federal Holidays. Service calls may be transmitted via email during business hours. (CDRL A002) 6.2

SECURITY REQUIREMENTS

6.2.1 The contractor shall complete a "Request for Identification Credential (AFMC Form 496)" for each employee requiring access to Hill AFB. The requests shall be submitted to the PM or COR for signature then to OO-ALC/OMD Security for processing. The AFMC Form 496 can be used to obtain a Base Common Access Card (CAC), Building ID, and DBIDs Line Badge.

6.2.2 The contractor shall comply with all clearance and access requirements throughout the period of the performance.

6.2.3 The SM will provide all escorts and coordinating access for Control Areas not accessible with controlled area badges.

6.2.4 Personnel shall be required to wear badges (Contractor Identification Badges/Air Force (AF) Form 1199, AF Entry Control Card). Issue, wear, use and disposition of badges shall be done IAW current directives. Lost badges shall be reported to the COR within one business day of loss. All badges must be turned into the COR upon termination of the employee or contract.

6.3

PHYSICAL SECURITY

6.3.1 Key Control

6.3.1.2 The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. (Note: all references to keys also include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the quality control plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas). (CDRL A003)

6.3.1.3 The contractor shall immediately report the occurrences of a lost or duplicate key to the Government Program Manager.

6.3.1.4 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, rekey or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed, the total cost of rekeying or the replacement of the lock or locks shall be borne by the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

6.3.1.5 The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

6.3.2 Lock Combinations

The contractor shall establish and implement methods of ensuring that any lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan. (CDRL A003) 6.4

QUALITY CONTROL

6.4.1 The contractor shall establish a complete a Quality Control Plan ten (10) days after notification of contract award to ensure the requirements of this contract are provided as specified; contractor format is acceptable. Should the contractor need to update their Quality Control Plan, a copy shall be submitted to the COR within 10 days of being finalized and approved. The contractor shall make appropriate modifications (at no additional cost to the Government) as required. (CDRL A003) 6.4.2 Liabilities for Faulty Maintenance. The contractor shall repair or have repaired, at no cost to the Government, any equipment or media damaged by the contractor during maintenance and repair or relocation of the carousals/VLMs. In addition, the contractor is responsible for any bodily harm occurring to any Government employee or on site contract personnel that was caused by contractor negligence or improper safety procedures.

6.5

INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARDS

6.5.1 Volunteer Protection Program (VPP)

6.5.1.1 Hill AFB, along with the entire Air Force, has adopted the VPP as recognized by Occupation Safety Health Association (OSHA). Consequently, VPP impacts all “applicable contractors” operating on Air Force Installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html). Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site.

6.5.1.2 VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract.

6.5.1.3 Contractors are required to provide from their OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates. Submit to the CO as part of the installation’s annual OSHA VPP self-evaluation report. (CDRL A004)

6.5.2 Safety Plan

6.5.2.1 The contractor shall implement a safety program that ensures protection of Government personnel and property.

(CDRL A005) (See Appendix C) 6.5.2.2 As part of the Safety Program the contractor shall comply with Appendix C of this PWS.

6.5.2.3 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the Government Representative, who will forward it to 309 MXW safety. (CDRL A006) 6.6

HOURS OF OPERATION

6.6.1 The contractor is responsible for designating work hours for their employees, but at a minimum shall be available as required by the Government, this may vary depending on location, project, or event. Government’s normal hours of operations fall between 7:00am – 5:30 pm, Monday thru Friday.

6.6.2 Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

6.7

CONSERVATION OF UTILITIES

6.7.1 The contractor shall ensure employees adhere to utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities. Government telephones shall be used only for official Government business.

6.8

REPORTING OF CONTRACT LABOR HOURS

6.8.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

6.8.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

6.8.3 Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link athttp://www.ecmra.mil.

6.10

SPECIAL QUALIFICATIONS

All contractor field maintenance technicians shall be factory/manufacturer trained and certified for the specific make equipment to be maintained and provide evidence of such upon request by the CO, AMS or COR. All certification must be kept current, to include all required OEM courses and is the responsibility of the contractor.

6.11

PHASE OUT

6.11.1 The incumbent contractor shall provide familiarization to the gaining organization if there is a change in contractor or if the operation reverts to the Government. During the phase-out familiarization period, the incumbent shall be fully responsible for the operation.

6.11.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

6.12 PUBLICATIONS

6.12.1 The contractor shall comply with Air Force publications, regulations and operating instructions in the use of materials, procedures and processes applicable to the work requirements. Reference Appendix D. This list should not be considered all inclusive.

6.13

TOOL CONTROL AND FOREIGN OBJECT DAMAGE (FOD)

6.13.1 The Contractor shall follow the applicable guidance in AFI 21-101 and AFI 21-102 Departmental, AFMC, Base, and OO-ALC supplements concerning tool control, Foreign Object Damage (FOD) prevention, and personal electronic devices management.

6.13.2 Tool Control and FOD Prevention Program training shall be accomplished before the start of work and will consist of the familiarization of AFI 21-101 and AFI 21-102 and applicable supplements. Government provided training material issued during the initial training phase of the contract shall be given annually by the Contractor to applicable employees. The Contractor shall provide training rosters to the COR when requested.

6.13.3 Contractors performing functions in industrial areas within the OO-ALC shall have a method for controlling and accounting for all tools used. This program must be outlined in the Contractor’s QCP and must be coordinated with the respective CO or his/her designated representative. All Contractors working within the OO-ALC shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools. As a minimum, Contractors shall uniquely and permanently identify all tools used for performance. A list of tool IDs and proof of daily inspection shall be available for COR inspection at any time during the period of performance.

6.13.4 If tools, and/or equipment are lost, the Contractor will report the loss to the COR NLT two (2) hours after discovery. If tools are lost or not accounted for, then the Contractor shall implement the lost tool procedures of AFI 21-101 and AFI 21-102 and supplements.

6.14

ENVIRONMENTAL CONTROLS

6.14.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, methylene chloride, lead, asbestos, and hydrazine. While the Contractor will not perform duties in a regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 Code of Federal Regulations (CFR) 1910.10)), there may be contact hazards with these materials. The Contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards.

6.14.2 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State and Local laws, regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

6.14.3 Notification of Environmental Spills.

6.14.4 On Hill AFB, if the Contractor spills or releases any substance contained in 40 CFR 302 into the environment the Contractor or its agent shall immediately call 911. If the call is made from an on base phone on Hill AFB it will go directly to Hill AFB dispatch. If using a cell phone it will go off base; ask the 911 dispatcher to be transferred to Hill AFB. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

6.15

GOVERNMENT OBSERVATIONS:

6.15.1 During the course of performing this work, government personnel may monitor the contractor’s personnel. Government personnel, other than CO and authorized Government Representative(s), may from time to time observe contractor operations. Government personnel may not interfere with contractor performance, and only the CO may make changes to the contract.

7.0

APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload Data C. Safety D. Publications/Forms

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

AF

Air Force

AFB

Air Force Base

AFMC

Air Force Material Command

AFMCI

Air Force Material Command Instruction

AMS

Acquisition Support Staff

ANSI

American National Standards Institute

ASO

American Standards Organization

CFR

Code of Federal Regulation

CO

Contracting Officer

COR

Contracting Officer Representative

COMSEC

Communication Security

DoD

Department of Defense

DFAR

Defense Federal Acquisition Regulation

DRMO

Defense Reutilization and Marketing Office

FAR

Federal Acquisition Regulation

FIPS

Federal Information Processing Standards

FOD

Foreign Object Damage

GFF

Government Furnished Facility

GFE

Government Furnished Equipment

AMS

Government Program Manager

HAFB

Hill Air Force Base

HM

Hazardous Materials

HSPD

Homeland Security Presidential Directive

IAW

In Accordance With

ISO

International Standards Organization

OSHA

Occupational Safety and Health Act

OEM

Original Manufacturer’s Parts

PARA

Paragraph

PCO

Procuring Contracting Officer

PIV

Personal Identity Verification

PMI

Preventive Maintenance Inspection

PWS

Performance-Based Work Statement

OPSEC

Operations Security

QAS

Quality Assurance Specialists

RCRA

Resource Conservation and Recovery Act

SPS/SPA

Security Police Office

SS

Service Summary

SM

Site Manager

USAF

United States Air Force

VPP

Voluntary Protection Program

APPENDIX B

(ATTACHMENT 1)

ESTIMATED WORKLOAD DATA

The following workload data represents the Governments best estimate of the volume of work shown. The Government anticipates a +/- 20% increase/decrease throughout the life of the contract.

COMPLEX UNITS

POP: (TO TBD, CLIN TBC)

Months

White

White

White

White

White

White

White

White

White

Mar/Sep

A

B

FOM RM

White

SW Corner

NW Corner

Center West

DLA UNITS

POP: (TO TBD CLIN TBD

AIR BASE WING AND TENUNATE UNITS:

AFTC/SMO

POP: (TO TBD, CLIN TBD

Number Scheduled

PMI Months

AFMC 75 LRS/LGRV

POP - (TO TBD, CLIN TBD)

Mar/Sep

OL:H/PZ

POP: (TO TBD, CLIN TBD)

948 SCMG

POP - (TO TBD, CLIN TBD)

649 MUNS

POP: (TO TBD, CLIN TBD)

192-48-264-

1K-14

192-48-264-

1K-14

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

LEKTRIVER MAINTENANCE

12 Sep 19 Prepared by:

OO-ALC/SE

801-586-6038

Control Number: TH190902

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include…