Performance Work Statement PWS 3-10-26 Final.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

PROCUREMENT ANALYST SERVICES

SELFRIDGE AIR NATIONAL GUARD BASE (SANGB), MICHIGAN

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide contracting support services to 127th Mission Support Contracting (MSC) as defined in this PWS.

1.2 Background: The Government is seeking Procurement Analyst support services for the Selfridge ANGB Contracting Office, MSC. The Contractor’s staff shall be fully qualified, professional, and customer service oriented.

1.3 Period of Performance (PoP): The PoP shall be 1 Base Year of 12 months with 4 option years and a 6-month option per FAR 52.217-8.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0600-1730 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 43200 Maple Street, Bldg 105, Selfridge ANG MI. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1 Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

New Year’s Day 1 January Martin Luther King, Jr.’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October

Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas 25 December

1.4.3 Quality Control (QC): The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4.1 The Contracting Officer’s Representative (COR) will evaluate the contractor’s performance through intermittent on-site inspections, review of the contractors QCP, and receipt and investigation of customer complaints. Initial customer complaints shall be validated by Government personnel and in cases of disagreement with customer(s), the final determination of the validity shall be made by the KO.

1.4.4.2 The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

• The contractor shall obtain base identification / passes, as required, for all contractor personnel who make frequent visits to or perform work on the installation cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor furnished identification badges while visiting or performing work on the installation.

• The contractor shall submit a written request on the latest document required by the installation. This may include location of work site, hours and days of access start and stop dates, and names of employees and subcontractor employees needing access to the base. The Contract Specialist (CS) or COR will add their information to the form and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and an item with Social Security number to obtain an installation pass.

• During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

• When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Department of Defense Manual (DoDMAN)5200.02_Department of the Air Force Manual (DAFMAN) 16-1405, Air Force Personnel Security Program.

• Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

• Failure to comply with these requirements may result in the withholding of final payment.

https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf

1.4.5.1. For Contractors Requiring Common Access Card (CAC). For installation(s)/location(s) cited in the contract, contractors shall ensure CACs are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(a) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(b) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the Governing local policy.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation in accordance with (IAW) DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them and shall process all CAC card applications. The contractor shall ensure that all employees requiring a T1 be vetted by the cognizant security activity Chief, Information Protection (CIP) to ensure a proper investigation is on record. The CIP will process the T1 if needed. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the investigation may take multiple weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2 Contractors and their personnel shall use the following procedures to obtain CACs:

(a) Contractors shall provide a listing of personnel who require a CAC to the Contracting Officer (KO). The Government will provide the contractor instruction on how to complete the CAC Application in Mission Partner Identity, Credential and Access Management (MP ICAM) and then notify the contractor when approved.

The contractor shall submit a Visitor Authorization Letter (VAL) on company letterhead to the contracting officer listing the following: purpose of visit, company Point of Contact (POC), Cage Code, contract number, location of work site, PoP for base plus options, names of employees and subcontractor employees needing a CAC their DoB, Citizenship. The letter will also specify the individual(s) clearance level (or that an application has been submitted) and clearance date or when they entered Continuous Evaluation (CE) and that an FBI Fingerprint Check was completed and date. Letter shall be signed by the Facility Security Officer (FSO) or company executive.

1.4.5.1.3 Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, Office of Management and Budget (OMB) No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid

(unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the Defense Enrollment Eligibility Reporting System (DEERS) upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4 During the performance period of the contract, the contractor shall:

• Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official.

• Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access.

• Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

• Report lost or stolen CACs in accordance with local policy/directives.

• Six-month re-verifications shall be on a DAF MP ICAM Form 2 that will be completed by the Mission

Partner Affiliation Sponsor (MPAS) after verifying by email with the company or a new VAL that contains the same information as the original VAL. The MPAS, for tracking purposes will fill out a MP ICAM Form II or similar form and keep on file.

1.4.5.1.5 Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. A receipt for each returned card shall be provided to the MPAS/COR.

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 For an Air Contractor that need access to the Army network this can be done by going to:

http://www.us.army.mil and registering as an "Army Guest," with the sponsor being the COR or a COR- designated individual if the COR is ineligible to Serve as an AKO Sponsor.

1.4.5.2 Reserved

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor, or completing the computer-based training (CBT) course on Joint Knowledge Online (JKO) at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.4 Reserved.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all http://www.us.army.mil/ http://jko.jten.mil/ employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy, and their actions affect the most vulnerable portion of the Air Force Infostructure. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system.

Contractor employees shall:

1.4.5.6.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.6.2 Complete initial and/or annual Information Assurance (IA) training as required by applicable Air Force/ANG policy.

1.4.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.6.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.6.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.7 Users of DoD network will be required to register with Air Force myLearning at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA Cyber Awareness, Protecting Sensitive Information, Force Protection, etc.). myLearning website:

https://lms-jets.cce.af.mil/moodle/

1.4.5.8 Information Assurance (IA) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness Cyber Awareness Challenge before issuance of network access and annually thereafter.

1.4.5.8.1 Antiterrorism Awareness Level I Training (AT Level I) see para 1.4.5.3. Complete training within 15 days after being eligible for LAN access and annually thereafter.

1.4.5.8.2 Department of the Air Force (DAF)-Operations Security (OPSEC) Awareness Training (MLMW0432).

Annual requirement. Initial training (DAF-OPSEC Awareness Training) is located on the AF MyLearning website.

The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Initial and annually thereafter.

1.4.5.8.3 OPSEC Awareness for Military Members, DoD Employees and Contractors – Center for Development of Security Excellence (CDSE) website: https://securityawareness.usalearning.gov/opsec/index.htm Within 30 days of employee start on contract. Initial and annually thereafter.

1.4.5.8.4 Counterintelligence Awareness and Security Brief – CDSE website.

https://securityawareness.usalearning.gov/ci-security-brief/index.html Within 30 days of employee start on contract.

One time requirement.

1.4.5.8.5 DoD Combating Trafficking in Persons Training (CTIP) General Awareness Course (MLMW0279). The contractor shall complete the course within 30 calendar days (after eligible for Network access). Initial and every 3 years. https://lms-jets.cce.af.mil/moodle/ https://lms-jets.cce.af.mil/moodle/ https://securityawareness.usalearning.gov/opsec/index.htm https://securityawareness.usalearning.gov/ci-security-brief/index.html

1.4.5.8.6 DoD Mandatory Controlled Unclassified Information (CUI) Training (ZZZ2021CUI). All contractor employees shall complete the CUI within 60 calendar days (after eligible for Network access). Annual requirement.

https://lms-jets.cce.af.mil/moodle/

1.4.5.8.7 AFQTPXXXXX-222RA, Records Management-User Training (MLMW0757). myLearning: https://lms-jets.cce.af.mil/moodle. Initial within 90 days of employee start on contract and annually thereafter.

1.4.5.8.8 DoD Initial Orientation and Awareness Training. myLearning: https://lms-jets.cce.af.mil/moodle Initial one-time only course.

1.4.5.8.9 If additional Government provided training is required over the life of the contract, such training shall be scheduled within 30 days and accomplished not later than 90 days from date of employment. Refresher training that may be required shall be accomplished within allotted timeframes to avoid loss of access to necessary programs.

1.4.5.8.10 Fire Extinguisher training, 127 WG/CEF, (586-239-4103) Annual requirement at Selfridge ANGB.

1.4.5.9 Reserved

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS)

224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 Requirement for OPSEC Training. Contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. OPSEC Awareness for Military Members, Dod Employees and Contractors GS130-16 located on the Defense Counterintelligence and Security Agency website: https://securityawareness.usalearning.gov/opsec/index.htm and the OPSEC Annual training- DAF- Operations Security Awareness Training located on My Learning

1.4.5.12 OPSEC Plan. Reserved.

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

https://lms-jets.cce.af.mil/moodle https://lms-jets.cce.af.mil/moodle https://lms-jets.cce.af.mil/moodle https://securityawareness.usalearning.gov/opsec/index.htm

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any person other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of people other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized people. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.4.6.3 Safety and Environmental Requirements: The contractor shall comply with all federal and state Occupational Safety and Health Administration (OSHA) requirements and standards as published in the OSHA 29 Code of Federal Regulation (CFR) 1910, Technical Orders (TO), regulations, and referenced publications. The contractor shall comply with the highest degree of safety protection where any disagreements exist. Additionally, the contractor shall comply with installation regulations governing safety and fire prevention. The KO, COR, Base Civil Engineer (BCE) or designated representative, Occupational Ground Safety, and Security Police may issue an order to the contractor or employee(s) to stop all or part of the contractor’s work until all violations are corrected. Bio- environmental Engineering personnel, who notice violations of OSHA or local standards, will notify the KO who has the authority to stop all or part of the contractor’s work. The contractor shall not be excused for unsatisfactory performance that may result from a stop work order.

1.4.6.3.1 Accident prevention and safety practices on contractual work under the jurisdiction of the KO are the responsibilities of the contractor concerned. The contractor shall brief all employees on proper safety and accident reporting. The contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the contractor’s Contract Manager (CM) of potential or existing occupational health hazards that require attention.

1.4.6.4. In accordance with the “Authorization to Carry Personally Owned Weapons (POWs) in Michigan National Guard (MING) Facilities” issued by the Michigan Department of Military and Veterans Affairs (28 Dec 2016), individuals who possess a Concealed Pistol License (CPL) recognized and valid in the State of Michigan may possess a handgun on their person or properly secured. In accordance with this authorization, the handgun must remain on your person or properly secured. All requirements stipulated by Michigan’s CPL law Michigan Compiled Laws (MCL) 28.421, et seq.) and Federal law must be followed. This authorization encompasses all buildings and property under the control of the installation, except those designated as Concealed Carry Restricted Zones. Security Notices will be posted on buildings that are designated as Concealed Carry Restricted Zones. Open carry of firearms on the installation is prohibited. Michigan law exempts all parking lots from gun-free zones; therefore, parking lots are not considered an extension of a gun-free building or facility. Questions, concerns, and inquiries relating to this policy can be directed to the State Emergency Management Program Coordinator at 517-481-8247.

1.4.7 Special Qualifications: Defense Acquisition Workforce Improvement Act (DAWIA) certification or equivalent desired.

Education and other qualifications for the position in which the contractor employee is performing, dress codes, or other information can be found in part 5.

(NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.7.1 Training. The Government may furnish training to Contractor personnel for Government-unique systems (i.e., Army Contract Writing System (ACWS), Defense Enterprise Accounting and Management System (DEAMS) etc.). The contractor shall keep current on commercial applications (i.e., Microsoft Exchange, Active Directory, etc.).

1.4.7.2 All contractor employees must read, write, speak, and understand English fluently.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. The contractor shall be responsible for correcting performance that does not meet the standards of the contract.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.10.2 The contractor shall perform no inherently governmental functions, notwithstanding any other provisions in the PWS. The contractor shall take no action that binds the Government to a final decision or results in the exercise of Governmental discretion. The contractor may present Government approved briefings at the meeting and answer questions with pre-approved Government responses; however, the contractor shall not become a de-facto Government representative in discussions.

1.4.10.3 Personal Protection Equipment (PPE). The contractor shall provide all required personal protection equipment IAW OSHA standards; other than Government-furnished items listed in the contract. The contractor shall perform the requirements of this PWS using the Code of Federal Regulations (CFR) and are responsible for compliance with OSHA standards and the protection of their employees.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel – Reserved

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participating in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

1.5 Training: Contractor personnel shall be responsible for satisfactorily completing and documenting all required training over the life of the contract.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DAF Department of the Air Force DD254 Department of Defense Contract Security Classification Specification DEERS Defense Enrollment Eligibility Reporting System DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer MP ICAM Mission Partner Identity, Credential and Access Management NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIV Personal Identity Verification PKI Public Key Infrastructure POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SDB Small Disadvantaged Business SSN Social Security Number TE Technical Exhibit UIC Unit Identification Code WBT Web Based Training WOSB Women-Owned Small Business

Acronyms unique to this requirement

ACWS Army Contract Writing System CUI Controlled Unclassified Information DEAMS Defense Enterprise Accounting and Management System DAU Defense Acquisition University PCF Paperless Contract Files PIEE Procurement Integrated Enterprise Environment VCE Virtual Contracting Enterprise

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: Shared use of plain paper copier.

3.3 Equipment: None

3.3.1 IT Equipment: The contractor will be provided with a computer for official use. The Government shall perform maintenance on IT equipment.

3.4 Services:

3.4.1 Custodial Service. The Government shall provide custodial services to the extent provided in the Base Custodial Contract for facilities provided. Custodial services include cleaning common use areas i.e. lobby, North and South entry doors and restrooms and shared hallways.

3.4.4 Refuse Collection. Service shall be as provided by current base contract. Refuse placed in refuse containers (dumpsters) by contractor personnel shall be limited to that generated in the performance of this contract.

3.4.5 LAN/Network Access. Access to the LAN shall be provided for official Government business only.

Transmission of information over the Internet shall be restricted in accordance with governing directives.

3.4.10 Security Police and Fire Protection. Phone Number 911. When dialing 911 the user must identify that they are at Selfridge, and the call will then be transferred to Selfridge.

3.5 Utilities: All utilities in the facility will be available for the contactors’ use in the performance of this contract.

The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Contractor Security Clearance: T1 (formerly known as a NACI) is required

4.4 PPE provided by contractor: Hard hat – reflector vest – safety glasses – steel toed work boots.

4.4 Department of Labor posters: The contractor is required to post Department of Labor posters in a conspicuous area frequented by all employees.

5.0 Requirements: The contractor shall:

All plans, reports and program changes/updates shall be reviewed and approved by the government COR prior to release or any action by the contractor.

5.1 Analysis/Review Services: The Contractor shall:

5.1.1 The contractor shall develop and deliver procurement plans and coordination schedules of procurement activities in pre-award and post-award functions (excluding negotiation), using a wide range of contracting methods and types, for all services and commodity acquisitions and in particular complex and diversified architectural-engineering engineering services and construction. The contractor shall complete a non-disclosure agreement prior to receiving acquisition-related documents for analysis.

5.1.1.1 The contractor shall deliver a report analyzing contracting issues and providing at least three viable courses of action. This includes pre-award, post-award, and price/cost analysis functions containing a variety of complexities. Using knowledge of a variety of contract types, price and cost analysis.

5.1.2 The contractor shall deliver a report of business ideas and options for technical personnel involved in the development of the statement of work or data requirements.

5.1.2.1 Reviews requisition package for adequacy and compliance with administrative, regulatory, and procedural requirements and consistency with current market practices and conditions, the contractor shall deliver a report analyzing the requisition package providing at least three viable options. Possible options provided are based on knowledge and analysis of alternatives, adaptation or modification of procedures, or resolution and identifying of incomplete or conflicting technical or contractor data.

5.1.3 The contractor shall document and deliver a notification to the contracting officer within 24 hours of identifying potentially controversial matters.

5.2 Planning Services: The Contractor shall:

5.2.1 Perform market research/analysis to determine availability of the requirement; analyze market trends, conditions and technological advances; and deliver a market research report that includes recommended contracting techniques. Analyze difficult contracting issues and provide options for course of action, which may depart from previous approaches.

5.2.2 Review requisitions for which previous experience are not usually directly applicable, such as architectural design or construction of buildings involving unusual design features or site adaptation and deliver a report of findings.

5.2.3 The contractor shall analyze the market and deliver a report identifying potential SB/SDB/WOSB vendors for the requirement; Hub Zone consideration, and review for compliance subcontracting plans, if applicable.

Reviews are completed within 15 days of receipt.

5.2.4 The contractor shall develop and provide recommended evaluation criteria for government review in the development of evaluation criteria to use in determining source selection and “best value” requests for proposal.

5.3 A&E/Construction/Simplified Procurement Services: The Contractor shall:

• Review and revise Performance Work Statements (PWS), Statement of Work (SOW) and Statement of Objectives (SOO) to ensure that the documents are clear, complete, there are no personal services or inherently governmental aspects to them and meet compliance with regulations and policy. Many reviews require formulation of quality assurance factors. All reviews shall be forwarded to the Contracting Officer for approval within 3 days of receipt.

5.3.1.1 Perform post award contract actions on a group of contracts, such as those with cost reimbursement; and/or those with incentive arrangements. Track contractor performance for compliance with terms and conditions of contracts and notifies the COR and contracting officer of untimely submissions based on technical progress reports and performance metrics.

• Review and track monthly contractor invoices for accuracy and maintain individual spreadsheets for each contract/order. Provide invoice findings/review to the COR for inspection and approval by the contracting officer, to return, with proper documentation, within established time frame.

• Prepare closeout of orders/contracts, to include ensuring all applicable documents for closeout are prepared, obtaining final payment information from the Defense Finance and Accounting System (DFAS) and inputting data into the Paperless Contract Files (PCF) cabinet for review and approval by the Contracting Officer.

• The contractor shall deliver an analysis of audit findings NLT 10 business days after receipt: caused by changes in technical requirements, in quantities, ordering unpriced options, and similar issues. Analyze price and cost elements of the proposed change(s) and provide when a formal audit is required. Review complex contract administration problems, e.g., disputes and labor violations.

5.3..1 The contractor shall deliver draft requirements documents in the government-specified format for review within 5 business days of receiving customer input for posting during the solicitation process.

5.3..2 Document the government provided evaluation of bids/quotes. See 5.1.1 for completion of a Non-Disclosure Statement.

5.3..3 Ensure PCF folders for each requirement are organized and current. Ensure milestones are entered and updated as changes occur. Organize multiple records formats, the contractor shall deliver a weekly acquisition progress report to the contracting officer.

• The contractor shall deliver a report analyzing the requirement and recommending procurement methods.

Contracts contain a variety of complexities such as specialized terms and conditions, unfavorable market conditions, complex, and limited competition or sole source due to urgency.

• In sealed-bid procurements, the contractor shall prepare and deliver a draft bid schedule for government approval, p e r f o r m a review for compliance of financial and technical information provided in response to solicitation.

• Arrange pre-proposal conferences and prepare documentation on conference results. Prepare contract documents to include appropriate standard clauses and special provisions and incentives, such as price re-determination or cost and performance incentive provisions. The contractor shall provide a report detailing business-based solutions and options based on analysis.

• Gather litigation documents and provide a report detailing business-based solutions and options to the Contracting Officer in the event the Contracting Office needs to assemble protest documentation.

• The contractor shall provide a report detailing business-based solutions and options to technical personnel involved in development of the statement of work or data requirements.

5.4 Automation Services: The Contractor shall:

5.4.1 Collect, review, and input data into computer system and audit output data.

5.4.2 Develop briefing presentations within 3 business days of a government request; to include briefings, and trainings; excel spreadsheets for tracking documents, and input into developed or existing databases.

5.5 File Documentation Services: The Contractor shall:

• Prepare reports and other documents and finalize correspondence for review/acceptance by the Government.

• The contractor shall proofread/edit and return all documents for review within 24 hours of receipt, to include correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.

• Maintain contract files in Paperless Contract Files (PCF) to include contract change orders, partial and progress payments and other documents as necessary. Process contracts for closeout in PCF and Procurement Integrated Enterprise Environment (PIEE)

• When required by mission changes, the contractor shall prepare and deliver documentation to support government-directed change orders or expedited delivery requests. The contractor shall analyze change order proposals and deliver a report with supporting data to the contracting officer when a contractor's proposal varies significantly from the original estimate.

5.6 Experience, Knowledge, Skill or Certifications

Required:

• Experience working in Government construction acquisition.

• Strong contract administration skills, the ability to manage multiple projects simultaneously and meet deadlines.

• Experience in business, contracting or related areas with demonstrated experience in contract formation and administration matters.

• Knowledge of a variety of contract types, price/cost analysis, analyze difficult contracting issues and provide appropriate courses of action.

• Demonstrated knowledge of Government regulations, manuals, pertaining to procurement with a working knowledge of Federal, State and DoD engineering regulations to include the Federal Acquisition Regulation (FAR).

• Strong working knowledge of Sustainment, Restoration and Modernization (SRM) and Military Construction (MILCON) projects.

• Strong organizational and communication skills, both written and verbal.

Preferred:

• Degree in a Business discipline.

• Experience planning and coordination of procurement activities for pre-award, post-award and other contractual functions.

• Experience with ACWS.

OSHA:

• Contractor shall comply with OSHA, state and local safety regulations, which may include wearing steel-toed boots, protective eyewear and hearing protection or other PPE.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Mandatory = M Advisory = A

Publication (Chapter/Page)

Date of Publication

M or A Website

Federal Acquisition Regulation M https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition Regulation

Supplement M http://www.acq.osd.mil/dpap/dars/dfarspgi/curr ent/index.html or https://www.acquisition.gov/dfars

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020)

A http://www.esd.whs.mil/Directives/issuances/d odm

DoDMAN 5200.02_DAFMAN 16-1405 Air Force Personnel Security Program

1 Aug 2018 GM:29 Nov

M https://static.e-publishing.af.mil/production/1/saf_aa/publicati on/dodman5200.02_dafman16- 1405/dodm5200.02_dafman16-1405.pdf

DoDI 5200.46 DoD…