Performance Work Statement (PWS) - 183 MXS Hoist and Crane Inspections.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MAINTENANCE SQUADRON CRANE AND HOIST – INSPECTIONS, LOAD TESTS, AND

PREVENTATIVE MAINTENANCE

DATE: 15 October 2025

1. GENERAL

The 183d Maintenance Squadron (183 MXS) requires a properly licensed and certified contractor (KTR) to perform annual inspections to include Preventative Maintenance (PM) Inspections and Load Testing on various lifting devices. The KTR is to supply all materials, equipment, and personnel to perform various load tests on installed overhead lifting devices to include a gantry and necessary hardware required to attach a lifting device to the gantry. Due to liability issues, KTRs are not permitted to utilize any lifting devices (man lifts and like items) owned by or in use by the 183d Wing (183 WG) in Springfield, IL for access to overhead cranes or hoists. All devices shall be inspected, serviced, tested, and certified in accordance with the manufacturer’s specifications, Occupational Safety and Health Administration (OSHA) 29 Part 1910.179, and all applicable commercial US military standards/specifications as well as Federal, State, and local laws and regulations.

1.1 SCOPE

Work of this contract comprises providing all materials, tools, supplies, equipment, supervision, travel, inspection, and labor necessary to perform annual inspections on lifting devices specified in Paragraph 9 of this PWS.

1.2 OPERATING HOURS

Contractor shall perform all scheduled services during normal duty hours (8:00 a.m. - 4:30 p.m.), Monday through Friday, excluding the following recognized Federal Holidays:

1.2.1 New Year’s Day: January 1st

1.2.2 Martin Luther King, Jr’s Birthday

1.2.3 President’s Day

1.2.4 Memorial Day

1.2.5 Juneteenth: June 19th

1.2.6 Independence Day: July 4th

1.2.7 Labor Day

1.2.8 Columbus Day

1.2.9 Veteran’s Day: November 11th

1.2.10 Thanksgiving Day

1.2.11 Christmas Day: December 25th

1.3 PERSONNEL

The KTR shall provide a workforce possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the KTR and will not be considered employees of the Government.

1.4 CONDUCT OF PERSONNEL

The Contracting Officer (KO) may require the KTR to remove from the job site, any employee working under this contract for reasons of misconduct, security, or if found to be or suspected to be under the influence of alcohol, drugs, or another incapacitating agent. Contractor employees shall be subject to dismissal from the premises. Contractor employee dismissal shall not relieve the KTR of the requirements to provide sufficient personnel to perform work under this contract, nor shall it allow the KTR to submit work late.

1.5 IDENTIFICATION

The 183 WG will provide a visitor's identification badge for each employee performing services under this contract. Each KTR employee shall conspicuously display on their person the identification badge while performing work under this contract.

1.6 ANNUAL INSPECTIONS-PREVENTATIVE MAINTENANCE

Each device listed in Paragraph 9 shall be inspected annually for serviceability and PM. Preventative Maintenance is intended to encompass minor repairs to include: removal and replacement of various hardware (i.e., nuts, bolts, clamps and other related items), cleaning, lubrication, servicing, and adjustments routinely performed during an annual inspection. The details of such inspections shall be in accordance with (IAW) the manufacturer’s prescribed manuals, OSHA requirements or industry standards in lieu of or in the absence of Original Equipment Manufacturer (OEM) literature. At a minimum, the following items shall be inspected: hoisting and lowering mechanisms, trolley and bridge travel, limit switches and safety devices, related structural members, bolts or rivets, sheaves and drums, moving parts such as bearings, shafts, gears, rollers locking and clamping devices, electric or other power plants, chain-drive sprockets, crane and hoist hooks, electrical controllers, limit switches and push button stations, slings (wire, metal mesh, fiber mesh, rope, etc.). Specific inspection items may vary depending on the type of crane or hoist being inspected. It is the responsibility of the KTR to ensure the manufacturer’s specified inspection checkpoints are covered during the annual PM service. If during an inspection an item is found to be unsafe for operation, the item shall be properly tagged OUT OF SERVICE by the KTR.

The annual PM service is not to be used for major repairs. If a defect is found which falls outside the scope of the minor repairs described above, the defect shall be reported to the designated 183 MXS representative who will notify the respective Branch/Shop Chief.

Necessary maintenance or repair actions beyond the scope of this PWS are not authorized, and the KTR will not be reimbursed for out-of-scope work.

1.7 LOAD TESTING

All lifting devices shall be load tested annually. All load tests shall be performed IAW prescribed standards as specified by the OEM literature, OSHA standards and any other recognized guidance. The lift shall not exceed the rating of the device being lifted. The KTR shall provide a calibrated scale attached between the lifting device and the loads to be tested to ensure parameters are not exceeded. In the absence of scale, certified weights shall be used. Loads shall be maintained for at least fifteen (15) minutes or as indicated by CFR 29, Part 1910.179, with no indication of stretching or fatigue of cables or chains. All lifting devices tested shall be tagged indicating when the test was completed and the next test date due.

Any lifting devices that fail any inspections, shall be RED tagged OUT OF SERVICE. The 183 MXS representative shall be notified as soon as possible of the out-of-service condition.

2. AREA INFORMATION

The 183 WG is located next to Abraham Lincoln Capital Airport at 3101 J. David Jones Parkway Springfield, IL 62707.

3. PERIOD OF PERFORMANCE

The Period of Performance shall be one (1) Base Year of 12 months and four (4) 12-month option years.

Inspections for the Base Year must be completed not later than (NLT) 07 April 2026.

4. DEFINITIONS & ACRONYMS

4.1 Definitions

Contracting Officer (KO): A person duly appointed with the authority to enter and administer the contract on behalf of the Government.

Contractor (KTR): The individual and/or business performing the work described in this SOW. The KTR is responsible for the proper completion of project activities in accordance with these contract specifications even where a subcontractor has been retained to perform the actual maintenance task.

5. QUALITY CONTROL

The KTR shall submit a Quality Control Plan (QCP) outlining their methods to assure the quality of their services.

6. REPORTING DOCUMENTATION

A detailed report shall be provided in writing from the KTR to the KO as to conditions and test results of each device. The report shall include the name/model, location (Building number) and size of the unit tested. The report shall also provide the test date, condition, pass or failed indication and recommendations to the Government, as to if replacement or repair is needed.

7. ADDITIONAL REQUIREMENTS

The KTR shall provide the following:

• Company qualifications to perform this work (Certifications, Licenses, etc.).

• Proposed schedule for completing the scheduled portion of the work. Inspections must be performed and completed no later than 07 April 2026.

8. SCHEDULING

The KTR shall coordinate with the 183 MXS representative as to priorities for PM and Load Tests. Priority shall be given to equipment with expired inspections or soon to be expired inspections. Load tests may be performed in conjunction with the Annual Inspection / PM.

9. LOCATIONS OF CRANES & HOISTS

Location of cranes and hoists required to be inspected and tested are listed below. Specific locations and access information shall be provided to the KTR by the 183 MXS representative at the time of award.

BUILDING 1 (B-1)

• Eight (8) Yale 3-Ton Electric Hoists

• Ten (10) Columbus 2-Ton Chain Fall Hoists

• Four (4) Coffing 1-Ton Electric Chain Hoists

• One (1) Kone 1/2 Ton Electric Chain Hoist

BUILDING 152 (T-9 Test Cell)

• Two (2) Shepard Niles 5-Ton Electric Hoists

• Two (2) Coffing 1-Ton Electric Chain Hoists

BUILDING 17 (Fabrication)

• Two (2) Gorbel 2-Ton Electric Chain Hoists

• One (1) Loadstar 1/2-Ton Electric Chain Hoist