Performance Work Statement-Libby Dam Safety Radar Monitoring.pdf

PERFORMANCE WORK STATEMENT (PWS)

Slope Stability Radar Monitoring, Renewal of Service with GroundProbe

Libby Dam, Libby, Montana

1.0 General Information.

1.1 Background. The left abutment slope of the U.S. Army Corps of Engineers

(USACE) Libby Dam in Libby, Montana consists of five major downslope-trending rock ribs whose stability is controlled by geologic structure. The most downstream of these ribs, along the left abutment of the dam, was undercut for highway construction in 1967.

This resulted in partial failure of the rib in 1971. Subsequent actions included tendoning of the remaining rock mass, installation of drains, and instrument monitoring of the slope.

The slope has been continuously monitored since 1971 using extensometers. Data indicate that there continues to be a steady, creep-like, down-slope movement of the remaining rock slope wedge from the 1971 side (referred to as the DS+80 bedding plane and C joint wedge, see Figure 1). Creep rates range from 0.01 to 0.02 in/year (0.25 to 0.5 mm/year). The point at which the wedge will fail cannot be known. The primary danger of this unstable wedge is potential loss of life to highway travelers in the highway cut adjacent to the left abutment and visitors using the parking area.

A slope stability radar system (SSR SARx) to provide advance warning of an imminent slope failure was purchased from GroundProbe has been operational since October 2018.

A GroundProbe SSR-SARx was installed and began operation in October of 2018. To keep the system operational, USACE will require licensing and 24/7 technical support and annual maintencae visits.

1.2 Scope of Work.

Contractor will provide licensing for the radar system, SSR viewer, and TeamViewer, 24/7 remote support. Contractor will complete 2 visits per year for preventative maintenance and supply all parts and consumables e.g., batteries). Contactor also agrees to handle all major repairs and not charge extra for parts and rotational fee.

1.4 Quality Control

1.4.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to ensure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Government’s Quality Assurance

Representative (QAR) no later than the first day of training. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.4.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.5 Quality Assurance.

1.5.1 The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) under section 6.0. This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.2 The government has the right to inspect all services called for by the contract, to the extent practicable always and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work. The government will accept no defects.

1.5.3 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.5.4 Upon verification of a validated customer complaint, the QAR will notify the contractor that they are required to re-perform specific services.

1.5.5 The government may act, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part.

1.5.6 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may act, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.6 Physical Security.

1.6.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall always secure all government facilities, property, and materials. Specific security conditions may change based on threats to national defense and based on the risk of specific facilities to these threats. The contractor shall always abide by these changing conditions, as applicable.

1.7 Payment

1.7.1 The government will make payment upon completion of all services, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the QAR and/or any other person that has been designated in the contract to receive the invoice.

1.7.2 The contractor must provide the contractor’s name, address, contract number, period of services completed CLIN number and specific quantities of work performed for an invoice to be considered proper. The contractor shall submit the invoice upon completion of all services.

2.0 Definitions.

The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Contractor: A supplier of vendor awarded a contract to provide specific supplies or services to the government. The term used in the contract refers to the prime.

Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: They are the only individual who can legally bind the Government.

Quality Assurance Representative (QAR): An employee of the U.S. Government designated by the Contracting Officer to verify that services being performed by the

Contractor are performed according to acceptable standards. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

Quality Assurance Surveillance Plan (QASP): The plan specifying the surveillance methodology to be used for surveillance of contractor performance.

Physical Security: Actions to prevent the loss or damage to Government property.

Subcontractor: One that enters a contract with the prime contractor. The Government does not have a privity of contract with the subcontractor.

3.0 General.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform and complete all work under this contract.

4.0 Specific Tasks:

4.1. Contractor shall provide Licensing for radar system, SSR Viewer software and

TeamViewer software.

4.2. Contractor shall provide 24/7 remote support for all technical, mechanical and communication questions or issues.

4.3 Provide (2) two maintenance trips a year to replace batteries and complete a systems check.

4.4 In the event of a major component failing the contractor will complete repair and wave the rotational fee.

5.0 Quality Assurance Surveillance Plan (QASP).

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

• Contractor shall provide Licensing for radar system, SSR Viewer software and TeamViewer software.

• Contractor shall provide 24/7 remote support for all technical, mechanical and communication questions or issues.

• Provide (2) two maintenance trips a year to replace batteries and complete a systems check.

The contractor has provided all parts listed in this PWS.

Zero Deviation from

Standard.

100% Inspection by the QAR.

• In the event of a major component failing the contractor will complete repair and wave the rotational fee.