Performance Work Statement JACE Fall River and Houlton.pdf

This is a requirement of the General Services Administration (GSA), Public Buildings Service (PBS), Region 1 (New England) to provide Building Automation Upgrades and Network Integration services at the following Federally Owned and Operated Buildings: Fall River Social Security Administration Building, Fall River MA, and the Houlton Land Port of Entry, Houlton

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Performance Work Statement

1. Background

The General Services Administration (GSA) Public Building Services (PBS) Building Information or Control System Technology Policy mandates that all building technologies which require network or internet connectivity must utilize the GSA network. As software and hardware platforms reach an End of Life (EoL) for manufacturer support, these systems must be upgraded to remain connected to the GSA network. Each of these facilities have a JACE600 as the network building automation controller. In each instance the JACE600 is the sole JACE for the facility and connects to the GSA network via ethernet switch. These controllers have reached end of life and Tridium no longer supports these devices for software updates and or licensing

Within the scope of this project, the goal is to upgrade the two JACE600s to JACE8000s and migrate the Fall River SSA JACE onto the existing GSA Massachusetts Niagara 4 Supervisor The Houlton LPOE JACE8000 will reconnect to the buildings GSA ethernet switch.

In addition the contractor will update the Fall River SSA BAS graphics, alarms, and trends to comply with the GSA Region 1 Graphics Design Guide and rename the BAS points to be in compliance with the GSA_Data_Normalization_for_Building_Automation_Systems_v2.5.

The Houlton LPOE is currently under renovation and only a JACE600 to JACE8000 swap and SMA license upgrade is needed.

This document is designed to outline the steps you will be required to complete in order to upgrade the Building Automation System (BAS) and migrate onto each respective Niagara 4 Server.

2. Certifications, Codes and Standards

2.1. Contractors shall be Niagara 4 Certified.

2.2. Work shall be in accordance with the following:

● NFPA 70, National Electric Code (NEC)

● Model Building Codes (Building, Mechanical, Plumbing)

● ANSI C12.20, Class 0.5

● Facilities Standards for the Public Building Service, P-100

● GSA_Data_Normalization_for_Building_Automation_Systems_v2.5

3. Reference Documents

3.1. The following references are intended to be advisory for the interpretation of the requirements in this statement of work:

● Building Technologies Technical Reference Guide v2.0

● GSA Smart Building Implementation Guide v1.2.1

● GSA Smart Buildings Program Guide v2.0.1

● CIW Version I – HSPD-12 request Form

● GSA Region 1 Graphics Design Guide

4. Technical and Performance Requirements

4.1. Security: Contractor shall comply with the requirements pertaining to mandatory HSPD- 12 security clearances: The mandatory minimum security clearance level for contractor access to any GSA IT system and VPN is the preliminary adjudication of the National Agency Check with Inquiries (NACI), which is a prerequisite to acquiring ENT (GSA user domain) credentials, necessary to access any GSA furnished workstation or server.

4.2. Users who complete HSPD-12 process will receive GSA ENT accounts for access to GSA hosted servers and workstations

4.3. Within 10 days of award, contractors shall submit a CIW form for every member of the team who does not hold a HSPD-12 Clearance

4.4. Schedule and Meetings: Within 10 days of contract award, the contractor’s project manager shall produce a project schedule prepared in Microsoft Project or equivalent, listing all planned work activities, their duration, interdependencies, planned start and finish with a Gantt style chart. This schedule shall be continuously updated weekly until the project is complete. The project manager shall also hold a project kick-off meeting to review the schedule and update on any planned work in the upcoming weeks. Following the project kick-off meeting, the project manager shall hold project update meetings at regular intervals as approved by the Contracting Officer’s Representative (COR) to discuss work activity statuses, and provide a 4 week project look-ahead. The Contractor shall take meeting minutes and submit them to the COR within 3 business days.

4.5. Any required computer or server hardware (i.e. PC, laptop) and peripherals (i.e. mouse, keyboard, monitor) and/or routing and switching equipment, used to provide GSA network connectivity, will be government furnished and provided by the GSA. The BAS vendor shall not include Government Furnished Equipment, as defined, in their proposal.

5. Work Included

5.1. Engineering and Submittals

5.1.1. Contractor shall provide a detailed schedule of system replacement. Schedule shall be coordinated with Operations and Maintenance (O&M) services contractor in order to assure the building maintains operation throughout system replacement or work is scheduled for non-occupied hours to minimize tenant impact.

5.1.2. Contractor shall perform an overview of building control sets and sequences for Fall River SSA in coordination with the O&M services contractor prior to the performance of work. The purpose of this review being to:

● Identify any existing deficiencies in sequences of operation or other changes needed to better accommodate operational needs.

● Incorporate these changes as a part of the project scope and schedule.

● Ensure that no operational capabilities are removed, or limited as a result of changes made by the project unless otherwise approved by the COR.

All changes are subject to approval by the COR. Any approved and incorporated changes to building control capabilities, sequences, setpoints, etc. shall be documented, in writing, and provided to the COR and the local building management team in a summary closeout document at the completion of the project.

5.1.3. Contractor shall develop, and adhere to, a project-tailored Quality Control Plan to ensure work is of the highest quality, and meets the full requirements of the scope of work. At a minimum, this plan will identify the Contractor’s planned quality control actions, their frequency, and the timeframes for correction of deficiencies, as aligned to the project’s scheduled milestones. This plan shall be submitted to the COR for review, input, and approval within 30 days of award All quality control reviews, findings, and corrective actions, shall be documented, and provided to the COR when completed.

5.1.4. Any contractor- provided hardware requiring access to the GSA network, must be pre-approved for use by the GSA (PBS CIO). All IP-enabled devices will be evaluated and scanned to determine any potential IT Security vulnerabilities. GSA will provide a report indicating the required configuration changes to the device that must be made in order for installation to be acceptable and approved. Contractors must make any required configuration changes before their product will be accepted for use. Configuration changes are not a change in scope and are not subject to equitable adjustment under the contract.

5.1.5. Any Contractor proposed non-standard software must be pre-approved by GSA

(OCIO). "Nonstandard software" is defined as software which is not widely dispersed and commercially available on desktops. The software must be compatible with the standard GSA image (configuration). The GSA standard image utilizes a Windows operating environment, with the most current updates, as recommended by Microsoft. All software that is pre-installed on the image is updated with the latest security patches. Contractor proposed application software and server software must be compatible with the most current version of GSA standard desktop software (i.e. Windows, Adobe, JAVA and McAfee) and server software (VMware) Vendor software shall be current in accordance with industry standard to within one year of delivery to the government. An updated list of the version of standard currently required for GSA workstations and servers can be provided by GSA.

5.1.6. To meet the requirements of the Smart Building Design Standards, all building system data points must be exposed on the GSA network for future third party integration. Proposed controls systems must include the ability to transfer data to a third party via an automated data push or third party initiated query using an open and published methodology including, but not limited to, BACnet/IP, oBIX, OPC, Haystack, ModbusTCP etc. The contractor shall document a proposed means of data transfer for this system.

5.2. Building Automation System Installation and Configuration - Software & Hardware

Upgrade

5.2.1. This section only applies to Software Upgrades that require replacement of existing Global Network Controllers due to legacy, End of Life hardware and software.

5.2.2. Where new programming and point mapping must be completed, Contractor shall adhere to the supplied “GSA Data Normalization for Building Automation Systems v 2.5” document for standard point naming conventions and tagging requirements for GSA systems.

5.2.3. Contractor shall replace existing IP network controllers with new Tridium JACE- 8000s and include necessary database conversions or programming, graphics, alarming, and historical trending.

5.2.4. Re-use of the existing JACE600 control panels is acceptable.

5.2.5. Contractor shall upgrade all newly installed Tridium JACE-8000s with latest

PBITS remediated Software and Firmware with 5 year Software Maintenance Agreement Licensing. JACEs will have open NIC statements for both Station and Tool and station and platform credentials will be provided to the GSA. Use of existing IP network home-runs to the GSA switches is allowed if cables are in good condition.

5.2.6. Any additional BAS Software will be required to run (at minimum) on Windows

Server 2019. BAS Software must be supported by the manufacturer on the designated Microsoft 2019 Server OS.

5.2.7. Contractor will install a 5 Year Licensed Copy of Niagara Workbench software on the GSA provided BAS workstation at Fall River SSA.

5.2.8. Replacement controllers and software shall be configured to utilize existing devices and sequences as currently utilized in the existing Building Automation System. Contractor shall document sequences before and after system migration and provide a list to the GSA of any I/O found not in working order prior to replacing controllers. A change order will be issued for any field level controller or sensor documented as not in working order if the GSA deems it appropriate at the time.

5.2.9. Graphics submittal for Fall River SSA will conform with the GSA Region 1 Graphics Guide, BAS floor plans will incorporate the latest room numbers provided by the Property Manager. Any mislabeled components or missing mechanical devices that are online, communicating, and in and working order will be corrected in the new graphics submittal. Graphics submittal is subject to approval by the COR. Examples of acceptable graphics from existing buildings will be provided for reference.

5.2.10. BAS point naming submittal for Fall River SSA will conform to the GSA Data Normalization For Building Automation Systems v2.5 policy and is subject to approval by the COR

5.2.11. Every IP level device shall be configured to the proper GSA IT Building System Network IP address as directed by PBITS. The BACnet/Ethernet communication protocol is not permitted on the GSA network so BACnet/IP must be implemented as the communication protocol.

5.2.12. IP addresses for all BAS IP-level devices will be issued by PBITS and distributed after inspection and approval of the network diagram. MAC Addresses for each JACE8000 will be provided to the COR two weeks prior to installation.

5.2.13. Contractor shall be responsible for configuring any BACnet, UDP or TCP traffic between controllers, servers and clients to prevent broadcast “storms” or “collisions” or any other network disruptions. This may include installing and configuring a BBMD or reconfiguring BACnet ports to a specified port as directed by GSA.

5.2.14. Contractor shall provide necessary testing and documentation showing that the systems have been successfully upgraded and migrated onto the GSA Niagara 4 Supervisor Servers.

5.2.15. The GSA COR will proceed with onsite commissioning once each facility reaches substantial completion. A separate commissioning report and punch list will be provided for each building and the contractor will have 30 days to close out the punch list items.

5.2.16. Hardware, Software, and Licensing (Order Level Materials)

● Contractor shall provide the following hardware, software, and licensing:

○ Tridium J-8100 (N4, up to 100 Device Limit as applicable, QTY Two (2)

○ Tridium WPM-8000 (JACE Power Supply), QTY Two (2)

○ Tridium SMA-8100-5YR (JACE 8100 - 5 Year Maintenance), QTY Two

(2)

○ Tridium Workbench License (5 Year Maintenance), QTY One (1)

5.3. Building Automation Network Configuration (Pre-Migration)

5.3.1. Contractor shall be responsible for connecting Building Automation Network core switch and GSA Network demarcation.

5.4. Building Automation System Cutover (Migration)

5.4.1. Upon completion of all pre-migration work and after receipt of the government furnished network switches (if necessary), the BMS contractor shall coordinate a date to “Cut-Over,” the BMS system from the JACE600 to the JACE8000 and onto the existing Massachusetts Niagara 4 BMS Server. The Fall River JACE8000 will connect back up to the GSA Ethernet switch and act as a standalone Network Controller. The BMS contractor shall prepare a detailed procedure of all planned work activities, pointing out possible risks and impact to the building of all work. A risk management plan to identify risks with a planned procedure of steps to be taken if such a risk event arises shall be presented and discussed with all team members.

5.4.2. At the time of “Cut-Over,” all network terminations shall be made, and each IP enabled device shall be migrated. Upon completion of work, documentation of any deviations shall be made on the record drawing set and published. The GSA IT department will request various forms to be completed documenting the project which must be completed and provided within 5 business days of the cutover.

5.4.3. The BAS contractor shall be required to confirm communication and functionality after completion of GSA network migration. Including device to device and device to server

5.4.4. The BAS contractor shall provide any and all cabling to GFE switches, BSN Workstations or Servers where applicable

5.4.5. At the completion of the “Cut-Over,” the existing BMS server, administrative workstations and any other unused wire component of the BMS system shall be removed from the building and disposed of by the contractor.

5.4.6. At completion of the Fall River SSA system migration, the Contractor shall coordinate and verify disaster recovery operation exercises with property management and operations and maintenance staff present. This exercise shall ensure continued operations and emergency system maintenance procedures in cases of network loss with focus on using Niagara WorkBench software.

6. Work Not Included

6.1. Costs for providing internal GSA security escort and technical personnel

6.2. GSA shall ensure a connection to the GSA LAN is present and functioning

6.3. GSA shall provide all network switches, servers, workstations and peripherals

7. End User Training and Manuals and Warranty.

7.1. Contractor shall conduct a 8 hour user training for Fall River SSA to identified GSA personnel and Operations and Maintenance Contractor. A user training for Houlton LPOE is not required. The training shall be a comprehensive overview of software and devices, how to operate/maintain software and devices, and how to make basic programming changes (i.e. schedules, temperature settings, and override timeouts) , and the use of Niagara WorkBench to operate the BAS in case of a wide area network (WAN) connection loss. Contractor shall provide hardware and software manuals for all new software and devices.

7.2. Warranty: The Government intends to take advantage of commercial warranties, in accordance with FAR 46.709. The Contractor shall provide the manufacturer’s warranty.

A one year warranty applies on all service, engineering, and programming work. This is not a service contract; warranty only applies to work performed in accordance with this statement of work and manufactured parts.

8. Government Furnished Property

8.1. If the Option for Optional Supplies under SOW paragraph 5.2.12 is not exercised then the Government shall provide those supplies as Government Furnished Property.

8.2. Incorporated by reference is FAR Clause 52.245-1 Government Property (Jan 2017)/

A. ADMINISTRATION

1. Security

Contractor shall comply with the requirements pertaining to mandatory HSPD-12 security clearances (see your Federal Supply Schedule for compliance): The mandatory minimum security clearance level for contractor access to any GSA IT system and VPN is the preliminary adjudication of the National Agency Check with Inquiries (NACI), which is a prerequisite to acquiring ENT (GSA user domain) credentials, necessary to access any GSA furnished workstation or server.

1. Users who complete the HSPD-12 process will receive GSA ENT accounts for access to GSA hosted servers and workstations.

2. Within 10 days of award, contractors shall submit a Contractor Information Worksheet (GSA Form 850) for every member of the team who does not hold a HSPD-12 Clearance with the GSA.

The Contractor shall assume any cost associated if and when an Escort is needed for any work conducted outside of normal business hours.

2. Invoices

The Contractor shall submit invoices electronically through the GSA website, www.finance.gsa.gov. In order to invoice electronically, Contractors need to obtain a password through the GSA website. The website to submit electronic invoices is: https://finance3.gsa.gov/.

3. Recording Presence

All Contract employees, including employees of any subcontractor performing work under this contract, must sign in when entering the building and sign out when leaving the building. The GSA Form 139 (Record of Time of Arrival and Departure from Building) or other designated form for use in recording presence shall be accumulated by the Contractor each calendar week, certified in writing on each form that the information shown thereon is true and correct. The form will then be turned over to the Contracting Officer’s Representative (COR) as part of the monthly report. The COR will designate the location of the log and the type of form used.

4. Kickoff Meeting

At the Government’s request, the Contractor shall participate in a kickoff meeting to review the terms and conditions of this Task Order. The kick-off meeting will be virtual and coordinated by the GSA Contracting Officer’s Representative. Jobsite walks can be scheduled with the GSA COR. Remote access to each system will be provided once security clearance is granted.

5. building information

Network Controller Replacements, Graphics, Trends, and Alarms Updates by Building

MA0135ZZ – Fall River SSA – NiagaraAX 3.13 Replace existing JACE600 with a new JACE8000 ensuring that the JACE800 is utilizing the latest GSA Remediated Version of Niagara 4 5 Year SMA for 1 JACE8000 Update graphics, trends, alarms, and point naming in accordance with GSA Smart Building Guidelines.

Use existing programming sequences.

ME0661BH – Houlton LPOE – NiagaraAX 3.13 Replace existing JACE600 with a new JACE8000 ensuring that the JACE800 is utilizing the latest GSA Remediated Version of Niagara 4 http://www.finance.gsa.gov/ https://finance3.gsa.gov/

Migrate JACE8000 BAS system onto the GSA Massachusetts Niagara 4 Server.

5 Year SMA for 1 JACE8000 Install Niagara Workbench on GSA provided Laptop with 5-year SMA Use existing graphics, trends, alarms, and programming sequences.