Performance Work Statement - Industrial Specialty Door Inspection Maintenance and Repair Services.pdf
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- Solicitation number
- FA441826DOORS
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This is a Performance Work Statement for industrial specialty door inspection, maintenance, and repair services at Joint Base Charleston, South Carolina, to be provided to the 628th Civil Engineer Squadron.
The contractor shall provide all management, labor, tools, supplies, equipment, transportation, and supervision necessary to perform inspections, preventive maintenance, and repair services on various categories of industrial specialty doors. Preventive Maintenance and Inspection (PMI) services must be performed annually on all doors listed in Appendix A, including inspection, operational checks, lubrication, calibration, adjustment, reprogramming, and minor part replacement. The contractor must submit an annual inspection schedule in Microsoft Excel format within 15 days of contract award and provide a Preventive Maintenance Task List (PMTL) for each door type. PMI reports must be submitted electronically to the Contracting Officer Representative (COR) within five business days of completion, detailing completion date, door category, manufacturer, location, status of each PMTL item, minor corrective repairs, safety assessment, and recommendations for repairs exceeding the limit of liability. All repairs identified during PMI that are under the $1,000 limit of liability shall be performed by the contractor as part of the firm-fixed price. Hangar door annual inspections require high-level inspection with a lift, and roll-up fire doors require a qualified person for inspection.
For service calls and repairs, the contractor must respond to routine service call requests within one business day and emergency service calls within two hours for issues that impede aircraft movement, pose security risks, or risk property damage. The limit of liability for routine service calls, routine repairs, and emergency service calls and repairs is $1,000 including labor, material, and rental equipment. Repairs below $1,000 are performed without preapproval; repairs between $1,000 and $10,000 with labor under $2,500 require COR authorization; repairs exceeding $10,000 or with labor exceeding $2,500 require Contracting Officer authorization. The contractor must submit Service Call Reports within three business days and Repair Reports within three business days of completion. Cost estimates for repairs exceeding the limit of liability must include detailed breakdowns with two or more quotes for materials and rental equipment. The contractor shall warranty all repairs for a period consistent with the manufacturer's standard commercial warranty. Maintenance work must comply with OSHA Standards, USACE EM-385-1-1, AFMAN 91-203, NFPA 80 (2025 Edition), and DASMA standards. Performance thresholds require 95 percent of preventive maintenance performed on time with 90 percent of observed maintenance complying with the PWS, 100 percent of repairs completed within assigned periods, routine service response within 24 hours 90 percent of the time, emergency response within two hours 100 percent of the time, and deliverables accurate and submitted on-time 90 percent of the time. Normal base hours are 7:00 AM to 5:00 PM, Monday through Friday, with no services required on federal holidays. The contractor must comply with installation security requirements under AFFAR 5353.242-9000, maintain a written Health and Safety plan, provide Safety Data Sheets approved by base environmental personnel, obtain burn permits from the Base Fire Department for welding or cutting operations, develop and maintain a quality control program, and ensure all employees requiring base access complete Level 1 Antiterrorism Awareness training annually.
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| File | Type | Posted |
|---|---|---|
| APPENDIX A.pdf | ||
| APPENDIX B.pdf |
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Performance Work Statement
Industrial Specialty Door Inspection, Maintenance and Repair Services
Joint Base Charleston
(April 2025)
DRAFT
Table of Contents
1. PURPOSE
2. PERFORMANCE REQUIREMENTS
3. SERVICE SUMMARY
4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES
5. GENERAL INFORMATION
6. SPECIAL REQUIREMENTS
7. DELIVERABLES
8. APPENDICES
1. PURPOSE
The purpose of this requirement is to provide the 628th Civil Engineer Squadron (CES) with inspection, preventive maintenance, and repair services for various Industrial Specialty Doors located on Joint Base Charleston (JB CHS), South Carolina.
1.1 DESCRIPTION OF SERVICES
The contractor shall provide all management, tools, supplies, equipment, labor, transportation, supervision, and any other items and services necessary to perform Inspections, Preventive Maintenance, and Repair Services for various categories of Industrial Specialty Doors for JB CHS as listed in the applicable appendices and in accordance with all applicable laws, regulations, commercial practices, and manufacturer's recommendations and specifications.
Appendix A identifies doors requiring Preventive Maintenance and Inspections (PMI), and Appendix B identifies doors that will be subject to service calls and repair (note that all doors listed in Appendix A are also included in Appendix B). The contractor is expected to fulfill all responsibilities with a demonstrated emphasis on safety and customer service and is encouraged to use innovative approaches to accomplish PWS requirements in a timely and cost-effective manner.
2. PERFORMANCE REQUIREMENTS
2.1 PREVENTATIVE MAINTENANCE AND INSPECTION (PMI)
The contractor shall perform PMI services on all doors listed in Appendix A. This includes inspection, operational checks, lubrication, calibration, adjustment, re-programing, and minor part replacement to ensure equipment is maintained in a safe and fully operational condition. The contractor must provide a preventative maintenance task list (PMTL) for each door type.
DRAFT
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Repairs identified during PMI that are under the limit of liability (LOL) shall be performed by the contractor as part of the firm-fixed price. If a door is inaccessible, inoperable, or damaged, the contractor shall immediately contact the Contracting Officer Representative (COR).
Note: Annual PMI for Hangar Doors requires a high-level inspection with a lift (dimensions are in Appendix A). Roll-up Fire Doors require a “qualified person” for annual inspections.
2.2 STANDARDS
All maintenance work shall be performed in accordance with standard commercial practices and the latest editions of the following specifications and standards:
• OSHA Standards 29 CFR 1910 & 1926
• USACE EM-385-1-1, US Army Corps of Engineers Health & Safety Manual
• AFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards
• NFPA 80, Standard for Fire Doors and Other Opening Protectives, 2025 Edition
• DASMA, Door and Access Systems Manufacturers Association, TDS #270, TDS
#271
2.3 PMI SCHEDULE
The contractor shall submit an annual inspection schedule in Microsoft Excel format to the COR for review and acceptance. The schedule must ensure each door is inspected annually (no more than 12 months between inspections). Any changes must be communicated to the COR 14 days in advance. Monthly schedules must be submitted at least seven days prior to the first scheduled maintenance. The annual schedule and PMTLs are due within 15 days of contract award.
2.4 PMI REPORTS
A PMI Report for each door must be submitted electronically to the COR within 5 business days of the completed PMI. The report shall include:
• PMI completion date, door category, manufacturer, location, and ID number.
• Status of each PMTL (satisfactory/unsatisfactory).
• Record of any minor corrective repairs.
• Overall assessment of the door’s safety and operability.
• Inspector's printed name and signature.
• Recommendations for necessary repairs exceeding the LoL, with a cost estimate submitted IAW paragraph 2.6.
2.5 SERVICE CALLS AND REPAIRS
2.5.1 ROUTINE SERVICE CALLS
The contractor shall respond to routine service call requests from the COR within 1 business day. The response includes troubleshooting and assessment to restore safe operation. If a repair exceeds the Routine Service Call LoL or the door is damaged beyond normal use, the contractor must notify the COR immediately to determine the next steps. A Service Call Completion Report is due to the COR within 3 business days of completion.
• The LOL for service calls is $1,000 to include labor, material and rental equipment
2.5.2 ROUTINE REPAIR
Repairs are ordered by the CO and/or COR based on the contractor's cost estimate.
• The LOL for repairs is $1,000 to include labor, material and rental equipment
• Repairs below the LOL are performed without preapproval.
• For repairs where the total estimate is below $10,000 and labor is under $2,500, the COR may authorize the repair.
• The CO must authorize repairs where the estimate exceeds $10,000 or labor exceeds $2,500.
Upon approval, the contractor will receive a Notice to Proceed (NTP) and must complete the repair within the assigned Period of Performance (POP). A written Repair Report is required within 3 business days of completion. FOR HANGAR DOORS ONLY, the COR or Facility Manager must witness all retesting.
2.5.3 EMERGENCY SERVICE CALLS & REPAIRS
Emergency response is required within 2 hours of notification for issues that impede aircraft movement, pose a security risk, or could lead to further property damage. The response is included in the firm-fixed price up to the LOL. The contractor must take immediate action to secure the door and place it in a safe energy state. Verbal "Not to Exceed" NTPs may be issued to expedite performance. An Emergency Service Call Report is due within 3 business days of completion.
• The LOL for emergency service calls and repairs is $1,000 to include labor, material and rental equipment
2.5.4 SERVICE CALL & REPAIR REPORTS
• Service Call Report: Must be submitted after Routine or Emergency service calls and include: date, work order number, door details, description of conditions, actions taken, current status, and technician's name.
• Repair Report: Must be submitted after repairs exceeding the LOL and include:
date, work order number, door details, labor hours, parts replaced, current status, retesting verification, and technician's name.
2.6 WRITTEN CONTRACTOR COST ESTIMATES
Cost estimates are required for repairs exceeding the LOL and must include a detailed breakdown of expenses (man-hours, labor rate, parts cost, mark-up, shipping, rentals, subcontractor costs). Two or more quotes are required for materials and rental equipment. Repair parts must be new unless otherwise authorized.
2.7 CONTRACTOR WARRANTY
The contractor will warranty all repairs for a period consistent with the manufacturer’s standard commercial warranty, including parts and labor. Warranty information must be submitted with the written repair report.
3. SERVICE SUMMARY
The following table outlines the performance objectives and their minimum acceptable thresholds.
Performance Objective PWS
Para
Performance Threshold
Preventive
Maintenance
Para 2.1 95% of PM is performed on time; 90% of observed PM is performed
IAW the PWS.
Work Order Repairs Para 2.2 Repairs are made within the identified POP 100% of the time each month.
Service Call Response
Time
Para 2.5 Routine: within 24 hours (90% of the time). Emergency: within 2 hours (100% of the time).
Deliverables Para 7.0 Deliverables will be accurate and submitted on-time 90% of the time.
4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES
4.1 GOVERNMENT PROPERTY TO BE PROVIDED
No government property will be provided to the contractor for this requirement.
5. GENERAL INFORMATION
5.1 SERVICE CONTRACT REPORTING REQUIREMENTS
The contractor shall report in accordance with FAR 52.204-14, Service Contract Reporting Requirements.
5.2 HOURS OF OPERATION
Normal base hours are 7:00 AM to 5:00 PM, Monday through Friday. Services are not required on Federal Holidays. A list of federal holidays can be found at opm.gov.
6. SPECIAL REQUIREMENTS
6.1 INSTALLATION SECURITY REQUIREMENTS
The contractor must comply with all requirements of AFFAR 5353.242-9000. Base-specific information is provided in Appendix C.
6.2 SAFETY
The contractor must comply with all safety regulations, maintain a written Health and Safety plan, and report all mishaps immediately to the COR.
6.3 SAFETY DATA SHEETS
Safety Data Sheets (SDS) are required for all potentially hazardous products, which must be approved by JB Charleston Environmental (CEIE) before being brought on base.
Products containing EPCRA Sec 313 Chemicals, EHS, ODS, or PBT chemicals are prohibited.
6.4 HAZARDOUS SPILL RESPONSE
The contractor is responsible for reporting and cleaning all spills. The government must be reimbursed if its resources are used for cleanup.
https://www.google.com/url?q=http.opm.gov%2Foperating_status_schedules%2FFedhol%2Findex.asp
6.5 HAZARDOUS MATERIAL/WASTE MANAGEMENT
A list of all hazardous chemicals used must be provided to the 628 CES Environmental element. All hazardous waste must be handled, stored, and disposed of at the contractor's expense in accordance with all regulations.
6.6 FIRE SAFETY
The contractor must obtain a burn permit from the Base Fire Department before any welding, burning, or cutting operations.
6.7 QUALITY CONTROL
The contractor must develop and maintain a quality control program. A Quality Control Plan must be submitted within 15 days of contract award.
6.8 ANTITERRORISM
All contractor employees requiring installation access must complete Level 1 AT Awareness training annually and submit a valid completion certificate to the COR.
7. DELIVERABLES
The contractor shall provide the following deliverables:
Identifier Description Due Date
A001 Annual PMI Schedule 15 days after contract award
A002 PMTL 15 days after contract award
A003 PMI Report Within 5 business days of Inspection
A004 Service Call Report Within 3 business days of Service Call
A005 Repair Report Within 3 business days of Repair
A006 Written Contractor Cost Estimate Within 3 business days of Service Call
A007 Worksheet for Base Access Annually or 5 days prior to work
A010 Safety Plan 15 days after contract award
A011 Quality Control Plan 15 days after contract award
8. APPENDICES
• 8.1 APPENDIX A: PREVENTIVE MAINTENANCE AND INSPECTION
• 8.2 APPENDIX B: INDUSTRIAL DOOR SERVICE CALL AND REPAIR LISTING
• 8.3 APPENDIX C: CONTRACTOR AND VENDOR SECURITY REQUIREMENTS
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