Performance Work Statement (Grounds Maintenance All Schedules).docx

PERFORMANCE WORK STATEMENT (PWS)

GROUNDS MAINTENANCE ⸺ SCHEDULES A-E

FORT CAMPBELL, KENTUCKY

PART 1

GENERAL INFORMATION

1. GENERAL

This is a non-personnel services contract to provide grounds maintenance services for Fort Campbell, KY Schedule A, Schedule B, Schedule C, Schedule D, and Schedule E. The Government shall not exercise any supervision or control over any subcontract service providers performing the services herein. Such subcontract service providers shall be accountable solely to the prime contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services.

1.2 Background

1.2.1 Fort Campbell, KY is located on the state line of Kentucky and Tennessee. In Kentucky it is located in both Christian and Trigg counties. In Tennessee it is located in both Montgomery and Stewart counties. The Installation does not have any natural boundaries between the two states.

1.2.2 The Installation is roughly in an L-shape with the short leg running north/south and positioned on the western end of the “L.” Fort Campbell has approximately 105,000 acres of land space with 7,300 acres in the cantonment area. The geology, hydrology, climate, major soil association, wetland delineation, vegetation, and soil types found on Fort Campbell are recorded at the Natural Resource Conservation Service (NRCS), Clarksville, TN. This information is consulted when pesticide applications are considered as use could affect soils or water quality runoff.

1.2.3 The Installation uses contract grounds maintenance services to manage between 7,000-8,000 acres per year. This work is divided into five categories. Schedule A is for grounds within the cantonment area that are considered high visibility. Schedule B represents common cantonment area which is physically located in the state of Kentucky; Schedule C represents common cantonment area which is physically located in the state of Tennessee. Schedule D is for grounds maintenance on the ranges and training areas. Schedule E is for the grounds maintenance of the Campbell Army Airfield (CAAF) and Sabre Airfield and the adjacent grounds and administrative areas around the airfields.

1.2.3.1 There are portions of the Installation that are mowed by separate contracts such as the Campbell Crossings in the housing area, Morale, Welfare, and Recreation that manages the golf course and sporting facilities, and MEDDAC which manages the hospital facilities.

1.3 Climatic Conditions

1.3.1 Fort Campbell summers are warm and humid, and winters are moderately cold. Two types of air masses primarily influence the climate of the area. One air mass originates from the Gulf of Mexico and brings warm moist air over the mid-state area. The other air mass consists of generally cool, dry, continental air from north and west of Tennessee and Kentucky. The average annual precipitation is about 48 to 56 inches. The largest precipitation is in winter, and the smallest is early in fall. The average annual temperature at Clarksville is 60 degrees F. Temperatures are more than 90 degrees on about 71 days each year and are below 32 degrees on about 79 days. During an average winter, the ground is frozen to a depth of about 5 inches. The average cumulative snowfall in the area is about 11 inches.

1.3.2 Extended periods of very cold or very hot weather are unusual. Occasional periods of very mild temperatures occur almost every winter. During the peak summer season, occasional periods of cool, dry weather break up stretches of hot, humid weather. The greatest change in average daily maximum and minimum temperatures occurs from October to November and February to March, when cold air moves southward across the States early in the morning and lowest late in the afternoon. Also, an annual variation exists in the relative humidity; average daily values are higher in winter and are lower in spring. The average relative humidity in mid-afternoon in spring is less than 55 percent; during the rest of the year it is about 60 percent.

1.3.3 The first and last freeze/frost dates for the Middle Tennessee/Kentucky area are from November 13 through March 23. There are normally 205 frost-free days in the growing season.

1.3.4 Grass species are mixed between dominate cool season grasses (fescue, orchard grass) and warm season (Bermuda) grass. Many broadleaf species are present to include plantains, lespedeza and clovers. Some stands may predominate with any type of grass or broad leaf species. Interspersed throughout the cantonment area are Johnson grasses, clover, and onion grasses. These grasses grow at a considerably faster rate than the dominant warm and cool season grasses.

1.4 Scope. Services involve contractor providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform grounds maintenance, as well as other ancillary, services. Specific services include mowing, edging, and trimming grassy areas, grass repair services, removal of grass clippings, flower bed/shrub management, mulching around trees and shrubs, herbicide application, lawn treatment application, aeration, fertilization, and over-seeding.

1.5 Period of Performance. 15MAR21-14NOV21

1.5.1 The Government anticipates the first mowing of all Schedules will begin on or about 15 March; grounds shall be to the standards of this PWS prior to two (2) weeks following the first cut of each mowing season.

1.5.2 The Government anticipates the mowing season will end mid-October.

1.6 General Information

1.6.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan (QCP) the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system five (5) days prior to the plan being effected.

Deliverable: Quality Control Plan Changes

1.6.2 Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.6.3 Recognized Holidays. The contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

1.6.4 Normal Hours of Operation. The contractor is responsible for conducting business between the hours of 0730 to 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Contractor Working Hours. With the exception of PWS paragraph 1.6.4.2 below, the contractor shall be responsible for providing services in accordance with PWS paragraph 1.6.4 above.

1.6.4.1.1 The contractor may work outside of the hours at PWS paragraph 1.6.4 at no additional cost to the Government if approved in advance by the COR. When making their request, the contractor shall inform the COR of the planned location for any work performed outside of normal hours of operation.

1.6.4.2 Exception to Normal Hours of Operation

1.6.4.2.1 All Child Care/Child Development centers on the Installation will only be mowed on Saturdays. This is to ensure children are not injured by contractor operations.

1.6.4.3 Installation Closures. When an unforeseen Installation closure occurs on a regularly scheduled day of work, the contractor shall:

1.6.4.3.1 Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day, or

1.6.4.3.2 Reschedule the work on any day mutually satisfactory to the Government.

1.6.5 Place of Performance. The work to be performed under this contract will be performed at Fort Campbell, KY.

1.6.6 RESERVED

1.6.7 Security Requirements

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Keys that will be issued are master keys (i.e. DPW5 and Red lock keys). No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.7.2.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 iWatch Training: See Technical Exhibit 1. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards shall be provided by the Government at the Post-award conference). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award, and within 5 calendar days of new employees being hired. The contractor shall submit a list of personnel trained to the KO through the COR.

Deliverable: iWatch Training

1.6.8 Safety. The contractor shall safeguard and maintain all Government and contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The contractor shall comply with AR 385-10, The Army Safety Program.

1.6.8.1 Safety Requirements. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with EM 385-1-1.

1.6.8.2 Safety Deficiencies. The contractor is responsible for enacting a pro-active, aggressive safety program. Once safety deficiencies or unsafe practices or operations occur, the contractor must correct them immediately. In the event the Government notes unsafe practices, the contractor will be notified and the contractor shall immediately correct all safety deficiencies. Such notice when delivered to the contractor or his representative at the site of work shall be deemed sufficient for this purpose. Also, the contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.8.2.1 Equipment. The contractor shall not leave equipment unattended while in use or leave any equipment on Fort Campbell property overnight.

1.6.8.3 Occupational Safety and Health. The contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The contractor shall be responsible for ensuring adherence to all applicable Fort Campbell, States of Kentucky and Tennessee, and federal rules and regulations.

1.6.8.4 Safety Plan. The contractor shall submit a safety plan within 15 days following contract award. Any revisions shall be submitted five (5) calendar days prior to the effective date of change.

Deliverable: Safety Plan

1.6.8.5 ATV and Slow Moving Vehicle Operation. The contractor shall ensure that all personnel adhere to the requirements contained within CAM Regulation 190-5 when operating ATVs and/or slow moving vehicles.

1.6.9 Security.

1.6.9.1 Access and General Protection/Security Policy and Procedures. The contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.9.2 Anti-Terrorism and Operations Security. See Technical Exhibit 2. All contractor employees, to include subcontractor employees, requiring access to Army installations and facilities shall complete AT Level I awareness training within 30 calendar days following contract award and within 5 calendar days of new employees being hired. Training shall again be completed on an annual basis thereafter. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee to the COR.

Deliverable: AT Level I Training Certificates

1.6.9.3 Installation Access

1.6.9.3.1 The contractor shall provide evidence of vehicle ownership and vehicle liability insurance upon requesting access to the installation. Access is requested through the Directorate of Emergency Services (DES) located at the Visitor Center/T.C. Freeman Gate, or Gate 7

1.6.9.3.2 In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors.

1.6.9.3.3 Commercial trucks are required to enter the installation via Gate 7. Gate 7, located in Kentucky, is accessible from U.S. Highway 41A. Contractors should expect delays with commercial trucks entering via this gate as vehicles might be subject to physical inspections.

1.6.9.3.4 Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

1.6.9.4 Personnel roster for Restricted Areas. Personnel rosters shall be submitted within 30 days following contract award. The rosters will be utilized to secure contractor employee admission to restricted areas. The rosters shall be submitted electronically to the COR on the format provided by the Government. The contractor shall provide an updated roster within 10 days when new employees are hired.

Deliverable: Personnel Roster of Employees

1.6.10 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10.1 Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The contractor may request a meeting with the Contracting Officer or COR when the contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the contractor does not concur with any portion of the minutes, recorded by the Government or the contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.6.11 Contracting Officer Representative (COR). The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration and is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel. The contractor shall provide a Project Manager (PM), who shall be responsible for the performance of the work under this contract. The PM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Manager shall be available at all times. The PM shall be capable possess a valid driver’s license with vehicle insurance for the work vehicles.

1.6.12.1 Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO within 24 hours of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 calendar days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within 5 calendar days of the termination.

1.6.12.2 The Project Manager shall have access to the installation for the duration of the contract.

1.6.12.3 The Project Manager and the QC (may be same person) are the only personnel rated by the Government as Key Personnel on this contract.

1.6.12.4 Key Personnel shall be available for the COR to contact him/her when contract personnel are working. The contractor shall provide a means of communication which allows the COR to be able to contact the Project Manager/QC during the working days of the week.

1.6.13 Contractor Employees

1.6.13.1 All Contractor employees shall be legal U.S. residents. The contractor shall immediately remove any employee that is not a legal U.S. resident. Contractor personnel shall be able to speak and understand the English language.

1.6.13.2 Identification. All contract personnel shall be identified as a contractor, i.e. company logo on a standard colored, collared shirt and an identification badge (same size as driver’s license). All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13.3 Contractor Personnel Appearance. The contractor shall ensure employees utilize protective equipment, in compliance with EM385-1-1, while working to include at a minimum: high-visibility/reflective shirts (with short sleeves at a minimum, i.e. no cut-off shirt sleeves) with company logo clearly legible, long pants/trousers, hardhats, vision and hearing protection, and safety boots.

1.6.13.4 The contractor shall not employ or sub-contract with off duty or former Government employees whose employment would result in a conflict of interest as defined in the Joint Ethics Regulations, DOD 5500.07-R.

1.6.13.5 The contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America

1.6.13.6 Standards of Conduct.

1.6.13.6.1 The contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs, or any other incapacitating agents.

1.6.13.6.2 Contractor personnel’s conduct shall not reflect discredit upon the Government. The contractor shall ensure that personnel present a professional appearance. The contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor shall remove from the job site any employee for reasons of misconduct or security.

1.6.13.6.3 In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.6.14 Contractor Vehicles and Equipment

1.6.14.1 Contractor personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

1.6.14.2 All contractor vehicles and equipment shall be clearly marked with company markings. Contractor shall not drive unmarked work vehicles or equipment on the installation. Contractor vehicles shall be clearly identified with company name. Signage/logos shall be sufficient enough to be seen from 50’ away.

1.6.14.3 All contractor vehicles shall be equipped with fire extinguishers.

1.6.14.4 Grounds Maintenance Equipment

1.6.14.4.1 With the exception of hand-held trimmers, trailers attached to vehicles, and zero-turn mowing equipment, Contractor equipment shall be clearly identified with company name. Signage/logos shall be sufficient enough to be seen from 50’ away.

1.6.14.4.2 All slow moving equipment that will be operated on the roadway shall have a slow moving vehicle sign permanently affixed to the rear of the vehicle/equipment.

1.6.14.5 Vehicle Inspection

1.6.14.5.1 Per EM 385-1-1, all vehicles and equipment must be maintained in operating order.

1.6.14.5.2 The COR is authorized to inspect contractor’s work vehicles/equipment at any time to ensure they are in a safe operating condition.

1.6.14.6 Restricted Traffic Routes. Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

1.6.14.7 The contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation.

1.6.14.8 The contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless otherwise directed by the KO.

1.6.15 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The contractor shall assure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.6.16 RESERVED

1.6.17 Disposition of Waste Material

1.6.17.1 The Fort Campbell Convenience Center #1 is available for all recyclable materials. The Recycle Center’s operating hours are 0730 to 1600 with last loads being accepted not later than 1530.

1.6.17.2 Wood Pallets and Cardboard: Wood pallets and cardboard must be segregated from debris going to the Government construction landfill. The wood pallets may be transported to the convenience center located at A Shau Valley Road and Airborne Street. The cardboard shall be taken to the recycle plant (Currently Bldg 5225) or to the convenience center listed above. The cardboard shall include corrugated cardboard, cereal box type cardboard and brown paper sack type paper.

1.6.17.3 The contractor may utilize Fort Campbell refuse dumpsters that may be located near work sites for disposal of rubbish that the contractor polices from the grounds prior to mowing.

1.6.17.4 The contractor is not permitted to use Fort Campbell refuse dumpsters for the disposal of any materials which the contractor may generate (i.e. oil cans).

1.6.18 Environmental Compliance. The contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The contractor shall use and store all materials, chemicals, and equipment used in the performance of services IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the contractor's non-compliance.

1.6.18.1 Herbicides

1.6.18.1.1 General. No storage of herbicides is allowed on Fort Campbell. Contractor assumes all cost associated with application at no extra cost to the government. Contractor shall follow manufacturer’s recommendation for application rate.

1.6.18.1.2 Type. Contractor shall only use approved herbicides and pesticides per the installation Pest Management Plan. Contractor shall submit his/her herbicide plan for approval (30) days prior to herbicide use. The Herbicide Plan shall be submitted to the COR. The Herbicide Plan shall include the type of herbicide (Material Safety Data), and herbicide personnel certifications. All applications will be in accordance with the label.

Deliverable: Herbicide Plan

1.6.18.1.2.1 The contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR. The contractor shall provide upon request from the COR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR.

Deliverable: Safety Data Sheets

1.6.18.1.3 Applicators

1.6.18.1.3.1 Contractor must be certified in Environmental Protection Agency (EPA) categories III (Turf) and VI (Right-of-Way) in either Tennessee or Kentucky for the application of herbicides.

1.6.18.1.3.2 Contractor personnel must be certified/licensed in appropriate EPA, and Kentucky and Tennessee Department of Agriculture categories, for the application of herbicides.

1.6.18.1.3.3 The contractor shall provide copies of personnel licenses or certifications to the COR within (30) days following contract award and again within ten (10) days upon a change in personnel. The person holding the certificate shall perform the herbicide application or shall be in the immediate area when it is applied.

Deliverable: Herbicide Application Certification

1.6.18.1.4 Application

1.6.18.1.4.1 All mixing and storage of herbicide shall be performed off the installation.

1.6.18.1.4.2 Typical applications shall use a glyphosate product with a pre-emergent to reduce retreatment. All damage associated with the use of herbicides is the responsibility of the contractor. If there are vehicles, equipment, or other non-movable items that cannot be relocated by the government, the contractor will be required to treat around and/or underneath these items by hand.

1.6.18.1.4.3 Contractor must report all herbicide usage quantities for the preceding month to the COR prior to the 5th day of the following month. Information required includes area treated, square footage, chemical name, EPA registration number, pounds of active ingredient, quantity of finished solution, applicator name, certification #, and license and date.

Deliverable: Herbicide Use Report

1.6.18.1.4.4 Herbicides shall not be used around storm drains, culvert headwalls, RIP RAP check dams, and ditch lines.

1.6.18.2 Spill Plan. See Technical Exhibit 3. The contractor shall submit a Spill Plan to the COR for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

Deliverable: Spill Plan

1.6.18.2.1 The contractor shall notify the COR within one (1) hour in the event the contractor spills or releases any hazardous substances (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification).

1.6.19 Reports. Reports as specified and any other deliverables shall be submitted in an electronic format to the COR or as directed by the Contracting Officer to the following address:

DPW – Contract Management Branch DPW, Engineer Design Branch BLDG 865 16th & Bastogne Ave Fort Campbell, KY 42223-5705

1.6.19.1 Reports shall additionally be submitted via email to usarmy.campbell.imcom-atlantic.mbx.dpw-contract-management@mail.mil.

1.6.20 Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. Note: This is the only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or Alternate COR (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for COR Certification, and DFARS 201.602-2. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 The Government will furnish no property, equipment, or services for contractor use in the performance of this work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 The contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS.

5.0 General Information

5.0.1 Damage Caused by Contractor.

5.0.1.1 All damage caused by Contractor employees shall be repaired at no cost to the Government. The contractor shall notify the COR and return the damaged area to its previous condition. The contractor shall furnish all labor, materials, and equipment to perform the repair work, including cultivating and applying seed, sprigging, or placing sod, if applicable. The contractor shall maintain all turf repair work to ensure successful growth.

5.0.1.2 Trees or other landscape features damaged by the contractor’s operations shall be restored at no additional cost to the Government. The COR will decide the method of restoration for trees or whether damaged trees will be removed.

5.0.1.3 The contractor shall be liable to damage caused to Government and personal owned vehicles.

5.0.1.3.1 In order to minimize this type of damage, the contractor shall ensure that, when mowing an area with equipment discharge open, discharge is towards the grass (area being mowed) and away from stationary vehicles.

5.0.1.3.2 When trimming, contractor personnel shall be cognizant of stationary vehicle position in relation to the trimmed area as to avoid covering the vehicle with trimmed grass or striking with debris (rocks, litter, etc.).

5.0.1.4 Damage Report. When damage is caused by the contractor, a damage report shall be submitted to the COR which annotates the damage, corrective action, and date corrected/anticipated date of correction.

Deliverable: Damage Report

5.0.2 Existing Site Conditions. The Government does not guarantee the condition of any areas to receive services at the beginning of the mowing season, nor any areas that may be added to the contract throughout the life of this contract. The contractor agrees to accept areas in an “as is” condition and to perform as necessary to bring the grounds into a standard as outlined in this PWS.

5.0.3 A successfully completed area shall include mowing, trimming, debris removal, and clean-up (blowing the grass back onto mowed area), as one action. Failure to complete all tasks will be viewed by the Government as failure to complete an area.

5.0.3.1 For Schedule A, High Visibility, grass shall not be blown back onto the mowed area. Instead, the instructions at PWS 5.2.2.1 shall be followed.

5.0.4 Daily Report. Following each day’s performance, the contractor shall forward to the COR a report summarizing specific completed areas (see PWS paragraph 5.0.3) for that day. This report shall be submitted to the COR prior to 0800 each day for the preceding day’s completed areas.

5.0.4.1 The daily report shall specify which city blocks have been mowed. The contractor shall use streets to delineate boundaries.

Deliverable: Daily Performance Report

5.0.5 Seed. All seed used for overseeding shall be a Kentucky 31 fescue blend.

5.1 Basic Services

The contractor shall inspect, service, maintain, and landscape grounds at Fort Campbell, KY. The work shall include scheduling and performance of mowing and trimming; leaf, small tree branch, and debris removal; maintenance, and fertilization; policing of areas; and other associated work. The contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors.

5.2 Schedule A (High Visibility)

5.2.1 General. The contractor shall inspect, service, maintain, and landscape high visibility areas of the Fort Campbell cantonment area on both the Tennessee and Kentucky sides of the installation. The work shall include scheduling and performance of mowing and trimming; leaf, small tree branch, and debris removal; maintenance, and fertilization; policing of areas; and other associated work.

5.2.1.1 Schedule A consists of ~195.7 acres. See Attachment 1.

5.2.1.1.1 Cemeteries. The below one (1) cemetery is located within this schedule:

5.2.1.1.2 This schedule contains Child Development Centers (see PWS paragraph 1.6.4.2.1).

5.2.1.2 Unless otherwise specified, schedule A shall be mowed on a ten (10) calendar day cycle. This means grass should be cut once every ten (10) calendar days.

5.2.1.2.1 The contractor shall provide a detailed work schedule reflecting the areas intended to be worked in, per day, for the 10 calendar day cycle. The rotation schedule shall be submitted electronically to the COR for approval at least five (5) days prior to beginning work on the first cycle of each mowing season. Any changes to the rotation schedule shall be submitted electronically to the COR within 24 hours.

Deliverable: Work Schedule (High Visibility)

5.2.1.3 Additional Schedule Considerations

5.2.1.3.1 Division Headquarters BLDG 2700 (1.7 acres)

5.2.1.3.1.1 Following the completion of grounds maintenance at this location, all grass clippings shall be collected and may be disposed of at the Fort Campbell Convenience Center. See Attachment 1, Page SH_08.

5.2.1.3.2 Division Parade Field (30 acres)

5.2.1.3.2.1 This location shall be mowed on a ten (10) calendar day cycle, resulting in an estimate of (22) times per mowing season. See Attachment 1, Page SH_01.

5.2.1.4 Debris or Other Obstruction. When the contractor cannot complete mowing in an area due to construction debris or other Government/Military interference, the contractor shall mow within three feet of obstruction and report in writing to the COR the reason for failure to complete the mowing of the area. The report shall identify type of interference, location, and date of mowing interference.

Deliverable: Obstruction Report

5.2.2 Mowing

5.2.2.1 The contractor shall mow the grass and remove visible grass clippings after mowing and before leaving the work area. The lawn shall be uniform in appearance, and be free of skips, clumps of cut grass, windrows, gaps, rutting, or scalping.

5.2.2.2 The contractor shall set the mower deck height to three (3) inches for all areas under this schedule.

5.2.2.3 All rotary mowers used within Schedule A shall be equipped with mulching blades.

5.2.2.4 All equipment used to perform grass mowing on Schedule A shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping) shall not be permitted on Schedule A.

5.2.2.5 The contractor shall remove trash, litter, small tree limbs, debris, etc., prior to mowing. Trash and litter can be disposed at the Convenience Center #1 on A Shau Valley Road.

5.2.2.6 Paved areas and Walkways shall be free of lawn clippings/debris the same day the mowing is performed.

5.2.2.7 Prior to mowing, the contractor shall remove and dispose of all natural debris (e.g., tree limbs, rodent habitats, etc.), litter, trash, and leaves from areas within Schedule A.

5.2.2.7.1 During the Fall, the contractor shall mow and mulch all leaves, as opposed to removing them.

5.2.3 Trimming/Edging

5.2.3.1 Unless otherwise specified, the Contractor shall complete trimming/edging in conjunction with grass cutting (see PWS paragraph 5.0.3).

5.2.3.2 Trimming/edging responsibilities include flowerbeds and mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges). Responsibilities include the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints.

5.2.3.3 Contractor shall make vertical edge cuts along sidewalks. It is not acceptable to use a string trimmer to edge the sidewalks.

5.2.3.4 Contractor shall trim around poles, trees, fences, and walls, at the same height as the adjacent mowed grass. The contractor shall ensure trimmers do not scalp the grass as they cut.

5.2.3.5 Contractor shall collect and dispose of all trimming/edging debris the same day it is performed.

5.2.4 Annual Aeration, Fertilization, Overseeding, and Pre-Emergent

5.2.4.1 The contractor shall perform core aeration of the designated acres within Schedule A. All areas shall be aerated with complete coverage and the cores shall remain on site.

5.2.4.2 The contractor shall aerate during periods of optimum soil moisture.

5.2.4.3 The contractor shall apply commercial N-P-K granular fertilizer, pulverized agricultural lime, and pre-emergent to designated acres within Schedule A.

5.2.4.4 Overseeding shall be inserted without disturbing the existing vegetative cover and be performed immediately after mowing and aerating.

5.2.4.5 Overseeding shall be at the commercial rate of 6-8 pounds of tall fescue seed for every 1,000 square feet (approximately 261 lbs. per acre).

5.2.4.6 In the event that an area is overseeded, mowing shall not occur in that area the week following the overseeding application.

5.2.4.7 Treatments shall occur on the below areas as detailed in Attachment 1.

5.2.4.7.1 Division Headquarters BLDG 2700 (1.7 acres)

5.2.4.7.2 Division Parade Field (30 acres)

5.2.4.7.3 #001/#114 (German POW Cemetery) (0.31 acres)

5.2.5 Special Services

5.2.5.1 The contractor shall provide services as necessary due to unforeseen circumstances. This may include Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses.

5.2.5.2 The contractor shall provide extra labor and equipment to service identified locations within the High Visibility and Common Areas beyond the normal grounds maintenance.

5.2.5.3 The COR will notify the contractor of special service requirements NLT forty-eight (48) hours prior to the event. Upon receiving direction from the COR, the contractor shall complete work prior to the event.

5.2.5.4 The contractor shall coordinate special service requirements with the existing grounds maintenance schedule.

5.2.5.5 In the event the contractor must deviate from their schedule to meet special event requirements, the contractor shall do so at no additional cost to the Government. The contractor shall be authorized/entitled one (1) additional day to return to their normal operations.

5.3 Schedule B (Kentucky Cantonment)

5.3.1 General. The contractor shall inspect, service, maintain, and landscape grounds of the common areas on the Kentucky side of the cantonment area.