Performance Work Statement for Small Craft Mechanic.docx

PERFORMANCE WORK STATEMENT

1.0 Scope.

1.1 4th Reconnaissance Battalion has a requirement for non-personal services to provide full-time support in the area of small boat maintenance and operations across (5) geographically separate boat lockers within 4th Marine Division: San Antonio, TX, Marine Corps Base Hawaii, Alameda, CA, Smyrna, GA, and Mobile, AL. The primary duty location is aboard Fort Sam Houston at the 4th Reconnaissance Battalion Headquarters and Service Company (H&S Co) Home Training Center (HTC) in San Antonio, TX. Regular travel to the locations is integral in this position’s responsibilities.

1.2 The required support services are intended to assist the battalion’s amphibious and boat chief’s and, in all matters, requiring professional and technical collaboration, maintenance, and operational training advisement and support.

2.0 Period of Performance. The period of performance will be for a one-year base period and (4) one-year.

option periods.

3.0 Place of Performance. The primary place of performance is the 4th Reconnaissance Battalion boat locker located at 3037 Binz Engleman Road, Fort Sam Houston, San Antonio, TX. Additional places of performance will include the boat locker aboard Marine Corps Base Hawaii, Oahu, HI, Company A in Alameda, CA, Company B in Smyrna, GA and the Force Company boat locker in Mobile, AL. The contractor shall maintain regular presence at secondary locations through scheduled site visits. Travel frequency shall be determined by operational requirements and coordinated through the Contracting Officer's Representative.

4.0 Security Clearance. Work under this order may be classified as SECRET. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products, which are obtained or generated in the performance of this contract. The Trustworthiness clause is applicable to this contract. DD Form 254 Department of Defense Contract Security Classification Specification.

5.0 Contracting Officer’s Representative (COR). The Government will appoint personnel, known as the Contracting Officer Representatives (COR), to monitor performance to ensure services, within this performance work statement (PWS), are received and performed in a satisfactory manner. The COR will evaluate the contractor’s performance in accordance with the PWS to ensure acceptable quality levels (AQL) of the performance standard are met.

5.1 Role of Contracting Officer’s Representative (COR) for Inspection, Acceptance, and Other Duties.

5.1.1 Responsibilities. Performs surveillance and inspection of repair services and/or services required under this contract; determines the adequacy of the contractor’s performance per PWS specifications; acts as the COR at the work site; ensures compliance with contract performance requirements; and advises the CONTRACT ADMINISTRATOR of any factors that may cause work performance delays. The COR cannot authorize deviations from specifications and requirements of this contract. The Battalion Operations Officer will be appointed as the Contracting Officer’s Representative. The current Battalion Operations Officer is: Major Zachary Elsner, phone: 515-230-0865, zachary.d.elsner@usmc.mil. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. The Contractor shall not consider any order, statement, or conduct by Government personnel who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during performance of this requirement as a change to the terms and conditions of the contract. The Contractor shall not comply with any order (verbal or written), direction or request of any Government personnel unless it is issued, in writing, by the Contracting Officer. In the event the Contractor or Contractor personnel effect any change to this requirement by direction of any individual other than the Contracting Officer will have done so without authority and shall bear all costs associated with such change.

5.2 Documents and Reports required from COR.

5.2.1 Unacceptable Performance. When performance does not meet specifications and requirements of this contract, written (letter, fax, or email) documentation will be furnished explaining how performance is unacceptable. This documentation should state what specification(s) is not being performed (reference contract paragraph number(s), date and time observed) and submit to the CONTRACT ADMINISTRATOR within two workdays of each occurrence.

5.2.2 Final Receiving Report. The COR will submit a final receiving report stating that all services and supplies have been received, inspected, and accepted to the CONTRACT ADMINISTRATOR within five workdays of the ending of the contract period.

5.3 Quality Assurance Evaluations.

5.3.1 The COR is designated by the Contracting Officer to perform technical surveillance and receive all deliverables in compliance with the PWS.

5.3.2 The above paragraph does not authorize the COR to make changes in the scope, price, terms, or conditions of the contract without the written authorization/concurrence of the Contracting Officer.

5.3.3 The responsibility for inspection and acceptance of the deliverables furnished under this contract rests with the COR, or in their absence their authorized representative(s). Inspection and acceptance of all deliverables will be accomplished at the end of each month during the period of performance.

5.3.4 Inspection and acceptance will be performed at the location where work was performed.

5.3.5 The following specific areas of contract administration are assigned to the Contracting Officer’s Representative:

5.3.5.1 Receipt of all required reports.

5.3.5.2 Certification of invoices in accordance with the payment terms of the contract to include validation of each line item on each invoice.

6.0 Applicable Documents.

7.0 Contractor Responsibilities. The contractor shall provide support services for the following requirements.

7.1 Personnel qualifications and certifications common to all contractor personnel:

7.1.1 The contractor’s employees shall be a US Citizen with a current secret clearance or can obtain and maintain a secret clearance for the duration of the contract. Work under this contract may be classified as SECRET. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generated in the performance of this contract. The Trustworthiness clause is applicable to this contract. Upon contract award the Contractor shall forward their employee clearance information to the Contracting Officer Representative (COR). DD Form 254 Department of Defense Contract Security Classification Specification is included as Attachment (1).

7.1.2 The contractor’s employees shall be capable of communicating (oral and written) fluently in English.

7.1.3 The contractor’s employees shall possess at least a high school or equivalent level education.

7.1.4 The contractor’s employees shall be capable of operating all Microsoft Office Suite of programs.

7.1.5 The contractor’s employees shall have at least one (1) year of experience working with the basic maintenance user functions of the Oracle software based Global Combat Support Systems (GCSS)

7.1.6 The contractor’s employees shall possess a complete understanding of all US military ranks and associated customs and courtesies.

7.1.7 The contractor’s employees shall work an eight (8) hour workday from 0730 to 1630, (one hour provided for lunch), 40 hours per week and a total of 1920 hours per year.

7.1.7.1 Travel will be required. If travel causes the employee to exceed the 40-hour weekly limit, compensated time may be provided.

7.1.7.2 Contractor will be required to travel to support Hawaii Detachment, Company A, Company B, and Force Company semi-annually. Additional travel for maintenance or training purposes may be directed by the COR as needed.

7.1.7.3 Federal holidays observed by this base are New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents’ Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon between the CONTRACT ADMINISTRATOR and the Contractor. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government agencies.

7.1.7.4 In the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed for a regularly scheduled workday, the COR or designee will determine and advise the contractor on whether services are required for that day.

7.1.8 The contractor’s employees shall always act and dress professionally. Professional dress is defined as clothing that is neat, clean, and in good repair. Clothing that exposes cleavage, torn/ripped, dirty, and midriff or undergarments are visible is not professional dress.

7.1.9 All travel will be authorized by the COR prior to performance and will be reimbursed in accordance with Joint Federal Travel Regulations.

7.1.9.1 Travel between work sites during regular duty hours is considered inherent to the tasks detailed in the PWS and will not be reimbursed. See Section 3.0 for Place of Performance. There is not a specified number of trips between work sites.

7.1.10 The Contractor shall be responsible for obtaining all necessary licenses and certifications and for complying with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make them available to the Government upon request.

7.1.11 Contractor employees that operate motor vehicles to include, but not limited to, government automobiles shall maintain a valid state driver’s license with all class and commodity endorsements required by Public Law 99570 and state law for the type of vehicle operated.

7.1.12 Environmental, Safety, and occupational Health (ESOH).

7.1.12.1 The Contractor shall formulate and maintain a written safety and health plan and make available to the Government upon request. The written plan shall include the details of the Contractor’s responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail contractor personnel responsibilities for: protection of Government property and safety of others, personnel responsibilities for reporting all mishaps, and establish procedures for reporting to correcting unsafe conditions, hazards, or practices.

7.1.12.2 The Contractor shall notify the Contracting Officer Representative immediately after the occurrence of all accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a government facility or equipment. The contractor shall submit a completed copy of and supplemental information within four (4) working days of the accident or incident.

7.1.12.3 The Contractor shall comply with all federal, state, and local environmental laws.

7.1.12.4 The Contractor shall participate in emergency and recall notification and personnel accountability exercises. The Contractor shall establish emergency notification and recall and personnel accountability procedures in accordance with DoDI 3001.02, Personnel Accountability in Conjunction with Natural or Manmade Disasters, and test those procedures twice a year when directed.

7.1.13 The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 August 2004 has established criteria for contractors who require a Common Access Card (CAC) for either physical access to a U.S. Government controlled installation or access to government information technology (IT) systems. The Government requires Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and/or are eligible for a public trust position.

7.1.14 Government Furnished Property. The Government activity will provide adequate working space, all equipment as required (e.g., desk, chair, computer, printer, copier, telephone, etc.). utilities, janitorial services, and expendable operating supplies for the duration of this contract. The Government will also provide specific items for the requirement. The contractor shall maintain the assigned office space and work areas in a neat and orderly manner. Contractors shall only use government-furnished facilities, equipment, and supplies to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc. not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the Government compound without the express written permission of the Battalion Commanding Officer or his/her designated representative. The Government will provide the contractor with all the information needed for performance including desired formats and samples. Information will be provided to the contractor in appropriate formats.

7.1.15 Non-personal Service Statement. Contractor employees performing services under this order will be controlled, directed, and always supervised by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will conduct the inspection and acceptance of the completed work

7.2 Staffing. Adequate staff is required. Based on past performance, historical data, current mission requirements, and budgetary restrictions, the Government believes that accomplishment of these support services tasks will require one (1) full time employee supporting Small Craft Mechanic Support services. However, the Contractor may propose more than the required personnel, or any other combination, as long as the requirements of the PWS are met.

7.3 Requirements Specific to Small Craft Mechanic Support. The Government believes accomplishment of these support functions will require a minimum of one (1) employee on a full-time basis.

7.3.1 The contractor shall develop daily operational briefings/reports/information documents pertaining to amphibious boating operations for approximately 96 pieces of equipment to include the Zodiac Combat Rubber Raiding Craft (CRRC), Enhanced Combat Rubber Raiding Craft (E-CRRC), the Zodiac Rigid Hull Inflatable Boat (RHIB), the USMC Open Water Safety Craft (OWSC), the USMC Dive Boat (MCDB), the Evinrude 55HP E-TEC Multi-fuel Engine system, the Mercury Verado 225 outboard engine, the Evinrude 90Hp and 250Hp E-TEC outboard engines, associated tool kits, trailers, and calibration equipment. Products shall capture and report in a logical easy to understand manner equipment capabilities, status, maintenance requirements and any deviations or changes that may impact the unit’s training or mission profile. Products shall be delivered to the Officer in Charge (OIC) or Staff Non-Commissioned Officer in Charge (SNCOIC) of the Boat Locker for final review and dissemination. Products shall be in the form of Microsoft Office Suite of programs or oral/verbal reports

7.3.2 The contractor shall be capable of basic analytical skills pertaining to amphibious and maintenance operations. This shall include problem identification, information gathering, course of action development and course of action recommendation.

7.3.3 A minimum of 5 years of US Military watercraft and engine maintenance, training and instruction experience is preferred. Experience shall include amphibious equipment associated with the watercraft, trailers, and associated engines.

7.3.4 Experience with Marine Forces Reserve (MFR) is preferred but not required.

7.3.5 Experience or previous working relationships with Headquarters Marine Corps, Marine Combatant Dive School, Naval Safety Center, and other Reconnaissance units is preferred, but not required.

7.3.6 The contractor should have a significant understanding of the concept of employment for reconnaissance boat teams and be able to provide recommendations for training, readiness, and employment.

7.3.7 A minimum of 1 year of maintenance quality control experience is preferred.

7.3.8 The contractor shall be certified or have the ability to become certified to maintain all watercraft and engines in accordance with all applicable Marine Corps technical manuals. Once complete, the contractor shall have the equipment inspected by a qualified Government employee for quality control purposes. Certifications shall remain current throughout the life of the contract. Currency of all certifications is at the contractor’s expense.

7.3.9 The contractor shall provide technical support to maintenance and material management. This includes assisting in the scheduling and execution of preventative maintenance, inventory in accordance with applicable USMC Technical Manuals. This also includes weekly, quarterly, and annual formal/informal classroom maintenance training on organic equipment.

7.3.10 The contractor shall maintain the boat locker publications library in accordance with US Marine Corps orders and directives.

7.3.11 The contractor shall support amphibious operations for the purpose of assisting in the maintenance of all watercrafts, trailers, and engines. Locations include, but are not limited to: Kaneohe Bay, HI, Canyon Lake, TX; Spring Lake, San Marcos, TX; NASA, Houston, TX.

7.3.12 The contractor shall be able to read and interpret technical documents such as blueprints, schematics, specifications, drawings, technical data packages, parts breakdowns etc. for the purpose of including this information in briefings, reports or required documents.

7.3.13 The contract must have the required certifications, or gain them upon assuming this position: Boat Locker Personnel shall have certifications to maintain the following:

Evinrude E-Tec outboards USMC Evinrude Multi-Fuel outboard engine (MFE) Mercury Verado outboard engines Combat Rubber Reconnaissance Craft (CRRC) Enhanced Combat Rubber Reconnaissance Craft (E-CRRC) USMC 31' Open Water Safety Craft coxswain USMC Dive Boat (MCDB) coxswain Rigid Hull Inflatable Boat (RHIB) coxswain

Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS below.

PWS

Reference

Penalty

– 1630), 40 hours per week, 1920 hours per year

7.1.10 7.3.8 7.3.13

Perform organizational analysis

Review and submit reports Equipment failures should not interrupt normal daily operations for more than 4 hours, 98% pass rate

Report unsafe work conditions in a timely manner, 100% pass rate Periodic, Random

Periodic, Random CPARS Rating

7.3.1 7.3.9 7.3.11

Maintain a rating of “mission capable” on all mission essential items

Report unsafe work conditions in a timely manner

Perform organizational analysis

Review and submit reports

Maintain and update databases

Provide training relevant to Boating Operations Maintain a rating of “mission capable” on all mission essential items, 98% pass rate

Report unsafe work conditions in a timely manner, 100% pass rate Periodic, Random

Periodic, Random CPARS Rating

9.0 Base Access. Personnel Access / Credentialing. Access to Fort Sam Houston, TX is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer Representative will provide a ‘check-in’ sheet that summarizes required actions.

9.1 Common Access Cards (CAC). Personnel performing on this contract/order will require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay. Point of Contact to begin the process of obtaining a CAC will be provided to the contractor upon award.

9.3 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by JBSA Fort Sam Houston TX. The process to request access requires approval from the Contracting Officer in an access request letter. Return and/or Disposal of Access Credentials. The contractor shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

10.0 Contract Administration.

10.1 Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communication with contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

10.2 The contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and is signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

10.3 A Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding, provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any changes at the direction of any person other than a designated Contracting Officer, the change will be considered to have been made without authority, and no adjustment will be made.

10.4. The contact administration office is MARFORRES RCO, New Orleans LA.

DISTRIBUTION: DoD COMMUNITY ONLY